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CM112901 COMMON COUNCIL – CITY OF MUSKEGO MINUTES OF SPECIAL MEETING HELD NOVEMBER 29, 2001 Approved: December 11, 2001 The meeting was called to order at 6:40 PM by Mayor De Angelis. Also present were Aldermen Sanders, Petfalski, Salentine, Slocomb, Wichgers, Le Doux and Patterson, Parks and Recreation Director Anderson, Recreation Supervisor Dunn, and Clerk- Treasurer Marenda. Those present recited the Pledge of Allegiance. The Clerk- Treasurer stated the meeting was noticed in accordance with the open meeting law. Appointment of Alderman and Adult-at-large to Teen Advisory Board The Mayor reported he would appoint the adult-at-large member at the next Council th meeting. He appointed 5 District Alderman Rick Petfalski as the Alderman representative on the Board. Parks and Recreation Director Anderson presented a synopsis of how the idea of a teen advisory board was developed. The board will report directly to the Common Council and the Mayor. Mr. Tom Riese, Dept. of Youth Development Professor at UW- Extension, has agreed to serve as a resource person for one year. It is hoped the Board will start regular meetings in January, 2002. Each candidate present read the essay they submitted with their application and responded to questions asked by the Aldermen. Two applicants were absent. The applicants represented four schools: St. Leonard, Muskego High School, Bay Lane Middle School and Lake Denoon Middle School. The first ballot cast was for one member from each school. Selected were: Christine Plutschack, St. Leonard; Mandy Kinnick, Bay Lane; and Eden Brinkman, Lake Denoon Middle, with a tie for the Muskego High School representative. The second ballot cast was to break the tie, with Joe Stamborski, being selected. The third ballot cast was to select the three remaining board members. Selected were Mika Kania, Muskego High School, Daniel Luglio, Muskego High School and Melissa Petritis, Lake Denoon Middle School. The three remaining applicants were selected as Alternate board members and will help out with research and fill in for regular board members, and be eligible to apply as a board member next year: They are Mindy Schaefer, Bay Lane Middle School; Krystal Baez, Catholic Memorial; and Peter Bruce, Lake Denoon Middle School. The Board will meet in December at an informal gathering to get to know each other, pick which days and time work best for all members, and discuss how they want to proceed. The Mayor expressed appreciation to all the applicants and stated he looked forward to working with the Board and the ideas they will bring forward to the Council. Review discussion from Muskego-Norway School District Meeting regarding high school construction project and issues relating to recreational and theatre facilities. The Mayor reported a map was received today from the school district showing the property as it currently exists with the expansion facilities. Ald. Salentine asked if a third party agreement and liquor license would be feasible for the theatre. Mayor said he had not heard from the district, but some of the Board members expressed concern about turning over the property to a third party during the school year because students would be present on the campus. It would be difficult to proceed with the project at least as we perceived the goals and objectives of the theatre. Originally it was planned the community theatre would accommodate 800-1000 to help the high school for large gatherings. With their proposal of a theatre, the City’s could be scaled down to 300 and used more as a community group theatre. Special Common Council Meeting Minutes Page 2 November 29, 2001 Ald. Patterson suggested continuing with the purchase of the property but wait to see if a local theatre group is formed before proceeding with construction of a theatre. Mr. Anderson stated that the feasibility study in process now will help answer some of the questions as they will be going to the public for input on types of activities and support both monetarily and participation. Concern was expressed about the cost and type of system proposed for the recreational fields. Mr. Anderson explained the use and condition of the City’s existing fields. The City’s fields have been much less expensive to construct, but do not include bleachers, restrooms, etc. Mayor noted one of the advantages of working with the District on the fields is potentially coming up with a larger soccer complex or baseball complex that we can utilize over the summer. Mr. Anderson said the public would like a complex where they could come and watch all their kids play. MAA is asking for a four- field complex with restrooms, concessions and lights. The question is do we need a baseball complex of the caliber proposed by the school district. Ald. Patterson suggested the City contribute to a four-field complex at a rate of what it would cost to build it to the City’s requirements. Ald. Wichgers felt the proposed project would be to create a higher venue for tournaments, etc. Ald. Salentine asked if our financial contribution would determine how much we get to use the complex. Mr. Anderson noted that use would be determined by the agreement between the City and District. He added that over time maintenance and upkeep costs will far exceed the original cost of the construction. Ald. Petfalski asked if the cost would come out of the Park Dedication Fund, and the Mayor responded it could. The site plan presented was reviewed and it appeared sufficient for space needs, and now a decision is needed on the level of financial participation we’re interested in and determine what type of use we can have, as well as participation from MAA. Mr. Anderson felt the project could be phased in. Ald. Patterson noted this complex is extra and not part of the $36 million approved in the referendum. Ald. Petfalski stated it makes sense that we at least look at this. Mayor noted it’s been the long range goal to have lighted fields. It was decided planning and discussion on the recreational facilities should continue. Mr. Anderson stated the planning stage can move forward once the District provides costs on sewer and water, grading, etc. He’ll work with the coaches and then bring a facility plan to the Board and Council for discussion. The Clerk-Treasurer was requested to post an open meeting notice of the School Board rd meeting scheduled for December 3 in the event Council members attend. The Council determined more details are needed on the theatre issue before further discussion, noting serving alcoholic beverages and third-party management are major issues. Ald. Petfalski moved to adjourn at 8:42 PM. Ald. Slocomb seconded; motion carried. Respectfully submitted, Jean K. Marenda, CMC Clerk-Treasurer