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CM082499 COMMON COUNCIL - CITY OF MUSKEGO Approved as corrected MINUTES OF MEETING HELD AUGUST 24, 1999 9/14/99 The meeting was called to order at 7:38 p.m. by Mayor De Angelis. Also present were Aldermen Slocomb, Chiaverotti, Le Doux, Patterson, Pionek, Salentine and Sanders, City Attorney Molter, Clerk-Treasurer Marenda, and Deputy Clerk Blenski. Plan Director Turk, Public Utilities Superintendent Kloskowski, and Finance Director Gunderson were also present for a portion of the meeting. The Clerk-Treasurer stated the meeting was noticed in accordance with the open meeting law on 8/20/99. Slocomb moved for approval of minutes of the 8/10/99 meeting. Salentine seconded; motion carried. The Clerk-Treasurer read the closed session notices. COMMUNICATIONS FROM THE MAYOR’S OFFICE The Mayor noted that the University extension system has contacted the City regarding the development of youth programs in the community. The Council members were invited to attend a meeting on 9/27/99 to obtain more information. The Mayor also presented an update on the widening of Janesville Road noting construction was scheduled to begin in 2003. PERSONAL APPEARANCES Dave Anderson of Ehlers & Associates appeared before the Council noting that Moody’s recently upgraded the City’s bond rating from A1 to Aa3. He provided a brief explanation for Reso. #140-99 stating that the City received money from the water utility and is using those funds to pay off general obligation debt early. Thomas Tym, Sean McMullen, and Mike Campbell of Ruekert & Mielke were present to provide information on the Automated Public Works Management Information System. The Mayor stated the presentation was being made so the Council could consider committing funds in the 2000 budget allowing the initial field work to begin this year. The services provided by Ruekert & Mielke would integrate the City’s GIS system and make it functional. A scope of services and budgetary cost estimate dated 7/29/99 as well as Geographical Information Systems (GIS) Qualifications were distributed. Mr. Tym stated the largest and most expensive part of the project is converting existing data into a digital format which will provide the geographic location and features of the City’s infrastructure. The data is accumulated from various sources obtained from City’s departments and also work done in the field. The Mayor requested input from any department heads who were present. Mr. Kloskowski stated the system would allow his department to improve the maintenance of sewer and water systems; the people would receive better service. Jean Marenda asked several questions relating to her department, including the ability to provide redistricting maps. Brian Turk stated this is the initial step toward getting the system usable. Once the information is converted, it is his intent that existing Plan staff or a new GIS coordinator position will assist all departments to utilize the data to meet their needs. Reso. #144-99 - Resolution to Commit Financing for Automated Public Works Management Information System (APWMIS). Slocomb moved for adoption. Le Doux seconded. The Mayor stated that the utilities will pay for their own expenses relating to the system. Pionek questioned if the project could be bid out. The Mayor stated that the time frame would be Common Council Minutes Page 2 August 24, 1999 affected and it would not be cost effective to hire another consultant that had to be brought up to speed regarding the system. It was clarified that an additional cost would be incurred to insert the topo map information received from the County in the year 2000 and update the preliminary data that will be converted. Pionek moved to amend to replace, “its services” with “services rendered in 1999” in the last line of the NOW, THEREFORE, BE IT RESOLVED and to include that the projected cost is based on a time and material bid. Salentine seconded; motion carried. Reso. #144-99, as amended, adopted 7-0. COMMITTEE REPORTS Salentine moved for acceptance of the 8/18/99 and 8/24/99 Finance Committee minutes. Sanders seconded; motion carried. Sanders moved for acceptance of the 8/16/99 Public Utilities Committee minutes. Slocomb seconded. Slocomb noted that the minutes need further clarification which will be addressed when the committee reviews the minutes at its next meeting. Motion carried. Minutes of the 8/9/99 Parks & Recreation Board meeting were received with Chiaverotti clarifying that the dedication of Veteran’s Park would take place at 5:15 on 8/27/99 and also noting that there were other minor corrections that needed to be made at the next Board meeting. Le Doux commented on the extension of the Muskego Recreation Trail through Big Bend and supported its use for equestrian traffic. He intends to contact Big Bend and Vernon regarding this issue. The Mayor indicated he would like to see the Board reconsider the position not to improve and extend the trail where it would connect with Big Bend. The 8/17/99 Plan Commission meeting were also received. Both sets of minutes placed on file. Reso. #140-99 - Resolution Authorizing the Redemption of General Obligation Promissory Notes Dated April 1, 1993. Sanders moved for adoption. Salentine seconded. Motion carried 7-0. Reso. #141-99 - Approval of Certified Survey Map - Duklas. Salentine moved for adoption. Patterson seconded. Motion carried 7-0. Reso. #142-99 - Award of Bid - Hillendale Drive, South of Janesville Road Water Project. Sanders moved for adoption. Slocomb seconded. Sanders moved to amend to include proposed language outlining contingencies. Slocomb seconded. Molter stated there are time demands regarding this project and the amendment to the resolution states that the City is not accepting the bid until the Mayor receives the executed documentation from the Muskego Site Ground Water Remediation Group. Motion to amend carried unanimously. Reso. #142-99, as amended, adopted 7-0. Reso. #143-99 - Second Amended and Revised Final Resolution Authorizing Installation of Sewer Improvements and Levying Special Assessments Against Benefited Property (North Cape/Ryan Road Sewer Project MSS-1B-96). Sanders moved for adoption. Slocomb seconded. Pionek asked why the sewer was not deep enough and expressed concern that the assessment amount now has to be borne by the utility. Mayor said property cannot gravity feed into the system and the amount would have been a nonassessable cost anyway due to the high cost of the project. Atty. Molter expressed concerns. Pionek noted that the property could be divided and request access to the sewer system in the future with the Mayor stating access would have to be approved by the Utilities Committee. Motion carried 7-0. Common Council Minutes Page 3 August 24, 1999 Ord. #994 - An Ordinance to Create Chapter 34 of the Municipal Code of the City of Muskego (Storm Water Management). First Reading. Slocomb proposed an amendment to Section 34.06(3)(a) striking the words, “and that is required to be implemented by local ordinance” from the end of section. Ord. #995 - An Ordinance to Amend Chapter 17, Section 4.05(2)(G), of the Municipal Code of the City of Muskego (Accessory Buildings). First Reading. Slocomb requested Attorney Molter review language which needs clarification. The Mayor stated that several individuals are waiting for the ordinance to be adopted so that structures can be constructed. It was determined that the ordinance, as proposed, would proceed with the section to be reviewed and corrected sometime in the future. Discussion took place about application of a more restrictive ordinance when a discrepancy occurs. Attorney Molter stated that is a typical legal interpretation of how to address the situation. LICENSES Slocomb moved for approval of Operators’ Licenses for Micara Mulholland, Tiffany Wilinski, and Madonna Bousquet. Salentine seconded; motion carried. VOUCHER APPROVAL Slocomb moved for approval of payment of general vouchers in amount of $658,389.69. Salentine seconded. Motion carried 7-0. Sanders moved for approval of payment of utility vouchers in amount of $1,627,776.40. Le Doux seconded. Motion carried 7-0. CITY OFFICIALS’ REPORTS Clerk-Treasurer Marenda reminded members about the Big Muskego Lake Annual Meeting to be held 8/30/99 at 7:00 p.m. She also noted that postcards to claim the lottery tax credit have been mailed to property owners and need to be returned to the County Treasurer by 9/3/99. Discussion took place regarding the scheduling of a joint Council meeting with the City of Franklin. The consensus was that the Mayor should contact Franklin and indicate Muskego’s desire to postpone the meeting until after the budget process. The September calendar was further discussed with it being noted that the Public Services Committee meeting would be held Wednesday, 9/8/99 subject to room availability. Sanders stated the 9/23/99 Comp Plan meeting presented a conflict for him due to budget presentation at Committee of the Whole on the same day. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW The Mayor extended an invitation to everyone to attend the Community Festival this weekend noting the dedication of Veteran’s Park would be held 8/27/99 at 5:15 p.m. The Mayor also noted that he met with Electric Co. officials and discussed rectifying problems that have caused power outages in the Muskego area. Slocomb presented information on the Future Parkland landfill. The landfill accepts foundry sands from Briggs & Stratton. The Standing Committee has recently been informed that the remaining Briggs foundry has been sold. Under the existing contract, the new owner must be approved by the City to allow waste from the foundry to be accepted by the landfill. Briggs has met with and submitted a proposal to the Standing Committee to negotiate that the foundry waste from the new owner be allowed subject to the company meeting Common Council Minutes Page 4 August 24, 1999 conditions outlined in the contract. Slocomb requested direction from the Council to move ahead. There were no objections. City Attorney suggested specific language that would need to be included in the agreement. Sanders moved to convene into closed session pursuant to §19.85(1)(c) Considering employment, promotion, compensation, or performance evaluation data of any public employe over which the governmental body has jurisdiction or exercises responsibility, more specifically compensation and classification study and labor negotiations for represented employees (AFSCME) and employees of the Public Works and Utilities Departments. Slocomb seconded. Motion carried 7-0. Salentine moved to convene into closed session pursuant to §19.85(1)(g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved; more specifically Superior Emerald Park, Inc. landfill litigation, the pending petition before the Waste Facility Siting Board as to the City of Franklin and others, and likely resumption of litigation concerning the contested case hearing. Slocomb seconded. Motion carried 7-0. The Clerk-Treasurer and Deputy Clerk were dismissed. Patterson moved to reconvene into open session. Slocomb seconded; motion carried. The City Attorney was dismissed. Reso. #145-99 - Authorize Execution of Labor Agreement between the Public Works and Utilities Departments and the City of Muskego for 1/1/99 through 12/31/2001. Salentine moved for adoption. Patterson seconded; motion carried unanimously. Patterson moved to adjourn at 11:15 p.m. Slocomb seconded; motion carried. Minutes taken and transcribed by Jill Blenski. Respectfully submitted, Jean K. Marenda, CMC Clerk-Treasurer