COMMITTEE OF THE WHOLE -Minutes 20120816
COMMITTEE OF THE WHOLE (COW) – CITY OF MUSKEGO Approved 9-6-12
as Corrected
MINUTES OF MEETING HELD AUGUST 16, 2012
Mayor Chiaverotti called the meeting to order at 6:00 p.m. Present were Ald. Madden,
Soltysiak, Glazier, Borgman, Harenda and Wolfe, Director of Finance and
Administration Mueller, and Deputy Clerk Blenski. Ald. Schaumberg arrived at 7:20
p.m. Those present recited the Pledge of Allegiance. Various employees or
representatives were present for their items as reflected below. The Deputy stated that
the meeting was noticed in accordance with the open meeting law. No one had any
issues with the agenda. Ald. Borgman left the meeting at 8:10 p.m.
The Mayor reviewed the process that would be followed. She stated the meeting would
conclude by 10:00 p.m. or sooner. A straw poll vote would be done for each requested
item to give the Director of Finance and Administration some direction.
APPROVAL OF MINUTES
Ald. Glazier moved to approve the June 26, 2012 minutes. Ald. Borgman
seconded; motion carried.
NEW BUSINESS
The Committee began the review of the 2013 Capital Improvement requests.
CABLE CLUB
Scott Weiss was present on behalf of Muskego Public Access.
Capital Project/Item Cost Comments
MPAG Multi-camera Studio $40,000
Will allow remote programming.
Upgrade
Existing City Hall cameras would not be
affected.
Sony AWS
Will allow more efficiency for offsite events
Three Remote Cameras
to be broadcast sooner.
Two Hard Drives
The City does receive franchise fees that
Miscellaneous previously were used for capital requests.
Components/Training
Will allow programming growth and more
efficient use of equipment and manpower.
Other Points of Discussion:
Ms. Mueller has identified the funding source as “GO Borrowing.” Several
committee members did not support that funding source.
Ald. Harenda suggested taking the expenditure from the Special Revenue Cable
TV Fund or Landfill Fund. He opposes borrowing for this request.
Ms. Mueller stated that the Cable TV Fund has no major revenue source. Some
wages and benefits are paid from it. Ald. Harenda would like to look at closing the
fund and incorporate the wages in the operating budget this year vs. waiting.
Committee of the Whole Page 2
August 16, 2012
Ms. Mueller encouraged the committee to look at the whole picture before making
specific decisions regarding funding sources. Interest rates are low at this time.
Consensus Regarding Request:
Ald. Madden Yes - Look at alternative funding sources.
Ald. Borgman Yes - $20,000. Borrow
Ald. Harenda Yes - If cable funds used and account is closed.
Ald. Glazier Yes - Prefer not to borrow.
Ald. Soltysiak and Wolfe Yes - Only if funded by Cable TV Fund.
POLICE DEPARTMENT
Captain La Tour was present.
Capital Project/Item Cost Comments
Vehicle Replacements $97,926
Request is part of vehicle rotation
Two Marked Caprices schedule.
One Tahoe (Bus)
Consensus Regarding Request:
All in favor.
Capital Project/Item Cost Comments
Radio Replacement $616,483
Replacement of all portable City radios
(Total 133)
because Waukesha County is upgrading
system from analog to digital.
Project is in design phase.
Conversion is supposed to be completed
by end of 2013.
Anticipates there will be some type of
purchase package.
Other Points of Discussion:
Ald. Harenda stated that the Fire Department anticipates the cost to replace its
radios will take place in 2014. He would like the City to purchase all the radios
that need to be replaced.
Ald. Soltysiak believes the funding should come from the Landfill Fund vs.
borrowing. Ald. Harenda agreed.
Mayor does not believe the radio replacement should come from the Landfill
Fund. This is a safety necessity, not a quality of life issue.
Ms. Mueller stated that the funding source can be revisited when the refunding
becomes due, which is the last quarter of 2013.
Consensus Regarding Request:
5 in favor with funding from the Landfill Fund.
Ald. Madden Yes – funding should be decided later.
Contract with landfill should be reviewed.
Committee of the Whole Page 3
August 16, 2012
Mayor Chiaverotti noted that she does not support the use of landfill funds for this
expenditure.
INFORMATION SYSTEMS/GIS
Mr. Wisniewski reviewed his requests.
Capital Project/Item Cost Comments
Telephone System Upgrade $75,000
Existing AT&T Centrex contract will expire
on 10/15/2013.
No longer the most efficient or cost
effective. Voicemail system is obsolete.
Proposal is to replace with a VoIP system,
which the City would purchase. This will
provide staff with modern business tools
for more effective communication.
Goal is to reduce operational expenses.
System will pay for itself in five years.
Other Points of Discussion:
The Mayor confirmed that she has had a number of complaints regarding the
existing system being inefficient.
Ald. Harenda does not want to borrow for this request.
Mr. Wisniewski stated he will come to the Finance Committee once he has a final
recommendation regarding vendor.
(Ald. Schaumberg arrived at 7:20 p.m.)
Consensus Regarding Request:
7 in favor. Funding to be determined.
Capital Project/Item Cost Comments
Backup System Replacement $21,500
Current system is no longer able to meet
the existing and future data storage needs.
Capital Project/Item Cost Comments
Storage Area Network Expansion $13,400
Recommends an additional drive
enclosure be added to the existing P2000
and fully populated with 600GB drives.
The expansion will add an additional 6TB
of storage to the existing P2000 chassis.
Three 3TB drives will also be required to
expand the mirrored disaster recovery
storage area network..
Consensus Regarding Two Requests:
7 in favor.
Committee of the Whole Page 4
August 16, 2012
Capital Project/Item Cost Comments
CivicPlus Website $12,392
Second installment of City’s new website.
Consensus Regarding Two Requests:
7 in favor.
Capital Project/Item Cost Comments
Library Wireless Network $5,300
Request is being made on behalf of the
Expansion
Library Director.
Currently there is only one wireless access
point.
Recommend replacing existing Ethostream
system with a Cisco wireless controller and
five wireless access points.
Other Points of Discussion:
Ald. Soltysiak would like to see the Library Board address the funding source for
this request.
Consensus Regarding Request:
7 in favor.
Capital Project/Item Cost Comments
GIS Interactive Mapping Software $22,000
Staff and the public have relied on
MapMuskego for over a decade.
The software that MapMuskego was built
on is obsolete.
Recommend replacing the existing
MapMuskego application with a new
interactive mapping solution developed
using Geocortex software.
Other Points of Discussion:
Mr. Wisniewski stated there is a proposed position that would work between the
Community Development Department and IT that would be responsible for
developing and maintaining the sites.
Ald. Glazier believes the GIS program is extremely important and essential for the
City.
Mr. Wisniewski stated that GIS program is currently unstaffed. The City needs to
determine if it will invest in the program or terminate it. The program is equally
utilized by the public and City departments.
Ald. Madden also believes the program is fundamental.
Consensus Regarding Request:
7 in favor.
Committee of the Whole Page 5
August 16, 2012
Capital Project/Item Cost Comments
Computer Replacements $47,000
Ms. Mueller stated funding would be out of
the general operating budget.
Mr. Wisniewski stated Citywide PCs are
replaced on a five, six or seven-year
rotation based on need.
For 2013, 47 computers are proposed to
be replaced. Of those, 30 are public
access computers at the library.
Computers are purchased using the state
contract.
Other Points of Discussion:
Ald. Soltysiak questioned replacing the public access computers at the library on a
five-year basis. Mr. Wisniewski stated in the fifth year, he experiences various
equipment failures. He does not want to have the computers become problematic.
Ald. Soltysiak supports replacing staff computers on a five-year basis, but does not
believe the public access computers are used that rigorously.
Ald. Madden supports the replacement of the library computers. Many elderly
people do not own computers and utilize the ones at the library. Landfill money
could be used.
A suggestion to replace only have of the public access computers was made; Mr.
Wisniewski was not in favor of that option. He did not believe it was efficient.
Mr. Wisniewski suggested that Library Director Loeffel be contacted for more
information.
Mr. Wisniewski stated that mainstream support for Windows XP will end in April of
2014. His proposal is to split the cost to replace the computers over a two-year
period.
Ald. Borgman left the meeting at 8:10 p.m.
Consensus Regarding Request:
Ald. Schaumberg, Glazier, Madden Replace all computers.
Ald. Wolfe, Harenda, Soltysiak Replace only staff computers.
COMMUNITY DEVELOPMENT – CONSERVATION DIVISION
Mr. Zagar was present regarding the request.
Capital Project/Item Cost Comments
Utility Terrain Vehicle (UTV) $12,500
Four-wheel drive vehicle is requested for
conservation and lake use.
Vehicle is needed for management of
conservation land in the City
(approximately 500 acres).
Currently using a 15-year old ATV owned
by the Big Muskego Lake District.
Committee of the Whole Page 6
August 16, 2012
Other Points of Discussion:
Ms. Mueller clarified that Landfill Funds would be used.
Consensus Regarding Request:
6 in favor.
TESS CORNERS VOLUNTEER FIRE DEPARTMENT
Mr. Jeff Verburgt was present on behalf of the fire department.
Capital Project/Item Cost Comments
Notebook Computers $20,500
Attempt to rotate a few each year.
(5 @ $4,100)
Capital Project/Item Cost Comments
Pager Replacements $9,500
Replace as many as possible annually.
(20 @ $475)
Capital Project/Item Cost Comments
Mobile Radios $30,000
Can be flashed to be digital with an
(10 @ $3,000)
upgrade.
Full replacement is in the 2014 budget..
Capital Project/Item Cost Comments
Pumper/Tanker $615,400
Would replace two existing pieces of
equipment acquired as a result of the
merger.
Capable of having 2,000 gallons on board.
Ald. Harenda stated that the Public Safety Committee recommended that the capital
requests move forward.
Other Points of Discussion:
Discussion took place regarding the fact that the fire department retains the money
when equipment is sold. Mr. Verburgt stated the money is used by the department
to offset its operational budget.
Discussion also took place regarding placement of the equipment and manpower.
Ald. Harenda objects to the fire department receiving the money to purchase the
equipment. When equipment is sold, the money does not come back to the City.
Mr. Verburgt stated that the department receives money from other sources
besides the City. Also, the City receives fire dues from the State of Wisconsin.
Ald. Soltysiak would like to move the pumper/tanker out to 2014. Would like to see
strategic plan put together.
The Mayor stated she supports the requests of the department.
Mr. Verburgt stated the department was concerned with budgeting for both the
radios and pumper/tanker in 2014. That request will be over $1 million.
Ald. Madden supports the need for the pumper/tanker.
Committee of the Whole Page 7
August 16, 2012
Consensus Regarding Requests (Notebook Computers):
Ald. Harenda – Opposed if the City does not have ownership or control.
5 in favor.
Consensus Regarding Requests (Radios/Pagers):
Ald. Harenda – Opposed
5 in favor.
Consensus Regarding Requests (Pumper/Tanker):
Ald. Harenda – Opposed
Ald. Madden, Glazier, Schaumberg – Yes
Ald. Soltysiak, Wolfe – Not opposed but move to 2014.
Mayor Chiaverotti stated that she will bring the HVAC Control System Upgrade for the
library and city hall to the next meeting. The library is experiencing failures.
FINANCE & ADMINISTRATION
Ms. Mueller reviewed the requests for her department.
Capital Project/Item Cost Comments
Mail Machine/Postage Meter $6,295
Existing equipment purchased in 2007.
Replacement budgeted in 2013; however,
existing equipment has malfunctioned and
will need to be replaced in 2012.
Three vendors will be consulted. Leasing
vs. purchasing will be reviewed.
Ms. Mueller will take the equipment replacement to the Finance Committee when a
determination has been made.
Capital Project/Item Cost Comments
Insight Voting Machine $7,000
Scheduled replacement.
Consensus Regarding Request:
6 in favor.
ADJOURNMENT
Ald. Soltysiak moved to adjourn at 9:24 p.m. Seconded by Ald. Glazier; motion carried.
Minutes taken and transcribed by
Jill Blenski, CMC
Deputy Clerk