COMMITTEE OF THE WHOLE -Minutes 20110510
COMMITTEE OF THE WHOLE – CITY OF MUSKEGO (Approved)
*AMENDED MINUTES OF MEETING HELD TUESDAY, MAY 10, 2011
Mayor Chiaverotti called the meeting to order at 6:26 p.m.
ROLL CALL
Mayor Kathy Chiaverotti, Aldermen Snead, Harenda, Borgman, Werner, Soltysiak,
Schaumberg, and Fiedler (left at 6:58 pm). Also present Finance & Administration
Director Sharon Mueller.
STATEMENT OF PUBLIC NOTICE
The meeting was noticed in accordance with the Open Meeting Law.
APPROVAL OF AGENDA
There were no issues with the agenda item listed.
APPROVAL OF MINUTES
Ald. Snead moved for approval of the April 26, 2011 minutes. Ald. Borgman
seconded; motion carried.
NEW BUSINESS
1. Continue Discussion on Fire Department Reward/Retention Program
Discussion ensued whether or not this should be in closed session. Council
concurred with City Attorney Molter that this should be in open session.
Mayor Chiaverotti explained the impact to the City in distributing the funds by either
Plan A (1 check) or Plan B (2 checks).
Ald. Soltysiak suggests giving the Fire Department the funds all at one time to do
what they want. Ald. Werner stated that there are potentially other items in the
contract that the City might reconsider.
Ald. Borgman feels the Fire Department is raiding the fund for the wrong reasons. It
was originally set up for education purposes not for retention/rewards. He feels that
money should go towards education, schooling, training, etc.
Ald. Fiedler explained that this is purely a contractual agreement and both parties
should have the ability to change terms. If the Fire Department wants to change how
the fund is dispersed he feels that it’s within the City rights to change the contract .He
would suggest starting with changing Section 6 which refers to the equipment and
real estate. Leave in the first paragraph and the first sentence of the second
paragraph and second paragraph on page 5, which refers to the City’s ability to
decline the Company’s assets. His suggestion is that if the City for any reason would
terminate the agreement that the assets would be turned over to the City.
Committee of the Whole meeting page 2
May 10, 2011
Ald. Soltysiak stated that they should also look at Section 7 which refers to the name
change. Ald. Werner added that all references to education fund should be reviewed
and Ald. Soltysiak stated that we should also address all references to assets in the
contract.
Mayor Chiaverotti stated that Atty. Molter suggested that the Committee of the Whole
make change recommendations before taking it to the next level.
Ald. Fiedler clarified that the City release funds to the Fire Department for whatever
purpose in exchange for changes in Section 6 & Section 7 contract language.
Ald. Soltysiak hopes that the Fire Department takes this opportunity to set up a
sustainable program. Ald. Harenda suggested that a program be in place before
turning funds over.
All concurred that Committee’s recommendation is to take this back to the Public
Safety Committee to have them review the revisions as suggested by C.O.W.
Revisions:
~ Change all references to scholarship fund to address transferring funds to fire
company to provide seed money for a sustainable retention program developed and
managed by the fire company.
~ Physical assets to become ownership of City upon dissolution.
~ Address arbitration within contract based on revisions.
*~Review name of Fire Department upon dissolution.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
Ald. Werner stated that the tour of the lake is tentatively scheduled for Tuesday June
7 (alternate rain date Wednesday June 8) @5:30 pm which includes Park & Rec
Board, Public Safety Committee members.
ADJOURNMENT
Ald. Snead moved to adjourn at 7:02 p.m. Seconded by Ald. Harenda; motion
carried.
Minutes transcribed by
Cindy Schweitzer