COMMITTEE OF THE WHOLE -Minutes 20100909
COMMITTEE OF THE WHOLE (COW) – CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD SEPTEMBER 9, 2010
Mayor Johnson called the meeting to order at 7:00 p.m. Present were Ald.
Schaumberg, Soltysiak, Werner, Borgman, Harenda and Snead, Director of Finance
and Administration Mueller, and Deputy Clerk Blenski. Ald. Fiedler was absent. Those
present recited the Pledge of Allegiance. Various Department Heads were present for
their items as reflected below. The Deputy stated that the meeting was noticed in
accordance with the open meeting law.
APPROVAL OF MINUTES
Ald. Snead moved for approval of the August 10, 2010 minutes. Ald. Harenda
seconded; motion carried.
NEW BUSINESS
Mayor Johnson stated that the Committee would continue to review the capital
expenditure items.
TESS CORNERS VOLUNTEER FIRE DEPARTMENT
Mr. Jeff Verburgt was present on behalf of the fire department.
Capital Project/Item Cost Comments
Two Copy Machines - $37,429
Ald. Werner - Public Safety Committee
Stations 1 and 3 = $8,428.54
recommended all items.
Pager Replacements
Station 1 is the main station. Meetings are
20 @ $425 = $8,500
held there. Copier is used to duplicate
Computers-Vehicle Notebooks
meeting materials. The copy machine at
5 @ $4,100 = $20,500
Station 3 is used for forwarding
information, such as City ordinances,
regarding fire inspections and compliance.
The notebooks are replacements for
existing ones that are over five years old
and obsolete. They are being replaced on
a rotating basis.
Consensus Regarding Request:
6 in favor
LIBRARY
The Mayor stated additional information was requested for the Library’s capital budget
item, the 3M Self-Check System. Ald. Soltysiak stated that the Library Board did
recommend approval of the self-check system (V-2 Model). It will most likely be part of
the library’s long-term goals. The Board is requesting that $15,000 be placed in the
2011 Capital Budget. The remaining funds will be sought from other sources. Ald.
Snead recommends that the entire amount be placed in the budget ($20,000) and if it is
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September 9, 2010
not all needed, that is fine. Ald. Werner questioned if a self-check system is needed.
However, he will support it because the Library Board recommended it.
Consensus Regarding Request:
6 in favor
POLICE DEPARTMENT
Chief Geiszler was present.
Capital Project/Item Cost Comments
Tactical Vests and Shields $21,000
Vests should be replaced every five years.
Current ones are 11 years old.
Vests - $15,000 - $16,000
Replacement is an issue of safety.
Ballistic Shields - $5,000
Ald. Werner - Public Safety Committee
recommended.
Consensus Regarding Request:
6 in favor
Capital Project/Item Cost Comments
Digital Squad Cameras $25,000
Surveyed 20 other departments, 18 have
for 4
digital cameras in their squads.
cameras
Best tool for evidence in a trial.
Officers feel safer. Subjects often become
$50,000
more compliant when they realize they are
for 8
being taped.
cameras
No grant money is available due to the
economy.
Cameras are permanently mounted.
Would place in 8 marked squads.
Discussion: Ald. Werner noted that the Public Safety Committee recommended
approval of $50,000 for the purchase of all eight cameras in 2011. The original plan
was to budget for four in 2011 and the other four in 2012.
Consensus Regarding Request:
6 in favor - $50,000
PUBLIC WORKS DEPARTMENT
Public Works Superintendent Delikat was present. He addressed the issue of the cold
storage building along with Public Utilities Superintendent Kloskowski and Chief
Geiszler.
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September 9, 2010
Capital Project/Item Cost Comments
Cold Storage/Impound Lot to be $100,000
Would be located west of the salt shed.
shared with Police, Sewer and
DPW would use to store all items that are
Water Utilities (and Possibly City
now outside.
Hall)
Believes cost would not exceed $85,000
Utilities would also use for storage.
50 x 100
Would not interfere with any future building
expansion.
Police would use to store evidence.
Has been in capital budget for several
years.
Consensus Regarding Request:
6 in favor - $100,000
Mr. Delikat continued with the review of the other Public Works projects.
Capital Project/Item Cost Comments
Vac All - Street Sweeper $180,000
Will replace 1985 vehicle.
Will also be used for leaf pickup.
NR216 will require more street sweeping.
Consensus Regarding Request:
6 in favor
Capital Project/Item Cost Comments
Pickup Truck - ½ Ton $32,000
Will replace an existing 2-wheel drive
truck.
4-Wheel Drive
Consensus Regarding Request:
6 in favor
PUBLIC UTILITIES DEPARTMENT
Mr. Kloskowski was present to discuss the utility projects.
Capital Project/Item Cost Comments
Meters (Water Utility) $25,000
Replace about 100 meters/year.
Will be in budget every year.
Consensus Regarding Request:
6 in favor
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September 9, 2010
Capital Project/Item Cost Comments
Locator Truck $20,000
Will replace a 1999 vehicle.
(Water/Sewer Utilities)
Consensus Regarding Request:
6 in favor
Capital Project/Item Cost Comments
Lake Lore Lift Station $580,000
Approved by the Public Works Committee.
Replacement
Currently being designed.
Final cost will be determined following the
(Sewer Utility)
design.
Consensus Regarding Request:
6 in favor
Capital Project/Item Cost Comments
McShane Lift Station Upgrade $1,100,000
Approved by the Public Works Committee.
Upgrade will increase capacity by 5 million
(Sewer Utility)
gallons/day.
Currently being designed.
Consensus Regarding Request:
6 in favor
Capital Project/Item Cost Comments
Ryan Road Relay $150,000
Propose to push out to 2012.
(Sewer Utility)
Discussion: Several of the aldermen commented that the replacement should be done
in 2011. The Mayor agreed. Mr. Kloskowski stated that the bidding environment is
currently very good because of the economy.
Consensus Regarding Request:
6 in favor to do the project in 2011.
Mayor Johnson stated that all the capital budget items have been reviewed. He
requested that any proposed changes be brought forward prior to the time the budget
will be adopted.
Discussion on the General Operating Budget began.
2011 OPERATING BUDGET
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September 9, 2010
The Mayor stated that in preparing the 2011 budget, the options available were more
favorable than in past years. He reviewed his Budget Summary Comments (attached).
Maintaining City services while continuing to keep costs low was achieved by
employees, department heads and aldermen. The proposed 2011 budget is structured
to maintain the excellent financial position of the City.
Goals:
1. Maintain or improve services at the current level.
2. Limit the use of one time funding sources.
3. Ensure the City’s continued sound fiscal health with a minimum net levy increase
to taxpayers.
The Mayor reviewed the significant changes from 2010 to 2011. One significant change
is the increase in revenues. The primary reason is a change in the way the City will
fund the Department of Public Works truck and surplus road maintenance funds carried
over from 2009 and 2010. On the expenditure side, a 2.88% increase is proposed.
Approximately 68% of the total is due to anticipated wage and benefit adjustments.
Another significant change is reinstating the Community Resource Officer position
effective May 1.
Levy
The proposed 2011 general levy includes an increase of 2.765% and a proposed
decrease of 5.20% to the debt service levy for a net levy increase of 1.245%. This
would result in a tax rate of $4.45 or an increase of $0.035.
Ms. Mueller reviewed the proposed Budget Summary (attached), which outlines the
proposed changes from the 2010 budget. The Mayor stated that pay for performance or
merit pay for non-represented employees is not included in the budget. He
recommends that the program be reviewed at the end of the year.
The Committee determined that it would not meet on September 21. The next budget
meeting would be Tuesday, September 28.
ADJOURNMENT
Ald. Snead moved to adjourn at 8:50 p.m. Seconded by Ald. Harenda, motion carried.
Minutes taken and transcribed by
Jill Blenski, CMC
Deputy Clerk