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COMMITTEE OF THE WHOLE -Minutes 20100209 COMMITTEE OF THE WHOLE – CITY OF MUSKEGO (A pproved) MINUTES OF MEETING HELD TUESDAY, FEBRUARY 9, 2010 Mayor Johnson called the meeting to order at 6:10 p.m. and led those present in the Pledge of Allegiance. ROLL CALL Mayor Johnson, Aldermen Harenda, Borgman, Werner, Schneider, Fiedler, Schaumberg, Deputy Clerk Blenski. Also present City Engineer Dave Simpson and Representatives from Foth, Tom Ludwig and Michelle Klappa-Sullivan. Ald. Snead (Absent) STATEMENT OF PUBLIC NOTICE The meeting had been noticed in accordance with the Open Meeting Law. APPROVAL OF AGENDA There were no issues with the agenda items listed. APPROVAL OF MINUTES Ald. Borgman moved to approve minutes, of the October 27, 2009. Ald. Harenda seconded; motion carried. NEW BUSINESS 1. Discussion regarding the Durham Drive reconstruction. The Public Works committee requested that alternatives to the proposed alignment of Durham Drive be considered. City Engineer Dave Simpson gave an overview of the proposed sketch developed by Foth, which would require filling of existing wetlands. After meeting with the DNR, the DNR responded that they would likely deny the request as the City has an alternative - the road is already built and to resurface would have no wetland impact. Foth did a new design that meets the request of Council for 40 mph design speed. And as a result of Ald Fielder concerns regarding accidents on the curve, Foth also did a study of safe design speed or existing condition speed and determined it be a little less than 25 mph for the curve as it is currently. On the new design the design speed would be 40 mph. Consulting Engineers Tom Ludwig and Michelle Klappa-Sullivan stated that the new design would basically use the same path but by installing proper crowns, proper vertical alignment and super elevation on the curves it would make the curves smoother. Eliminating the many dips in the road and saving the wetlands. On the current proposal two physical structures would be removed- 1 rental house (Schaefer) and a garage across the street along with the purchase of land. The Committee agreed that the original design speed was appropriate and directed City Engineer to continue with the design process as originally proposed. 2. Committee reorganization of Chapter 2. The Mayor proposed the attached amendments to Chapter 2. After research and reviewing what committees historically did, he proposed that the existing Standing Committees be Committee of the Whole Page 2 restructured as follows: 1) Finance Committee 2) Public Works Committee (which would incorporate Public Utilities) 3) Public Safety Committee. Currently the Municipal Code states that the Common Council meetings shall begin at 7:30 p.m. The Mayor would like the flexibility to start earlier under certain circumstances. Ald Fiedler suggested the “and Council President” be added to “The Mayor may schedule the meeting to start earlier….” In section 2.01. Both Mayor and Council President must agree to reschedule. The Mayor suggested that language be added to allow the Mayor to appoint a “member at large” to serve on the Finance Committee in the event regular committee members are absent resulting in the lack of a quorum. Ald Fiedler suggested that the alderman who serves as the representative to the landfill committees also be appointed to the Public Works Committee. The Mayor noted that might th not always be possible, as 7 district needs to be represented. Ald Werner would like to see language included so that a citizen member could be removed for just cause (such as multiple absences). Mayor Johnson stated that Chapter 2 deals with the governing body. He will research and see what chapter of the Municipal Code would be appropriate. Ald Borgman stated that discussion took place in the past that there should be a separate committee to review fire department issues and that citizen members should be involved. Ald Werner suggested that two citizen members could be appointed to the proposed Public Safety Committee. The Mayor stated that more research would have to be done. Mayor would like the revision to be done by April 1, 2010. 3. Teen Advisory Board Ald Harenda stated several of the board members have left because of graduation. The board currently only has four members. He is looking for direction on how the aldermen think additional members should be recruited. Historically members were to be between 13-17 years old and a good representation from the different schools. Every alderman was to nominate one youth to the board. Ald Werner stated that the board initially had two adult advisors. He recommends that the addition of some interested adults could provide assistance. He said his daughter who had been a member of the board would be willing to help during the summer months when she is home from college. It was suggested that former Ald. Tina Schaefer who previously worked with the TAB be contacted to see if she was willing to work with the teens again. The Committee complimented Ms. Schaefer on her past work with the TAB. Werner also suggested that the student councils at the various schools appoint a liaison to serve on the TAB. That would provide the additional members needed. He further stated that the board needs to identify it goals. ADJOURNMENT Ald, Fiedler moved to adjourn at 7:27 p.m. Seconded by Ald Schneider, motion carried unanimously Cindy Schweitzer Secretary Committee of the Whole Page 3 CITY OF MUSKEGO CHAPTER 2 - THE GOVERNING BODY 2.01 ORGANIZATION MEETING; REGULAR MEETINGS Following a regular City election for the purpose of organization, the Common Council shall meet on the ndth third Tuesday of April. Regular meetings of the Common Council shall be held on the 2 and 4 Tuesday evenings of each month, at 7:30 p.m. The Mayor may schedule the meeting to start earlier; however, the meeting will not commence before 6:00 p.m. Any regular meeting falling upon a legal holiday shall be held on the next following secular day, at the same hour and place. Unless otherwise noticed, all meetings of the Council shall be held in the City Hall, including special and adjourned meetings. (Ord. #1027 -05-04-2000) 2.09 COMMITTEES (1) Standing Committees: The following Standing Ccommittees shall be appointed by the Mayor at the organization meeting or first regular meeting of the newly elected Council. Each Standing Ccommittee shall consist of three (3) members, and the Mayor shall ex officio be Chairman of the Finance Committee on Finance, unless otherwise ordered by suspension of the rules. The Chairmen of the other committees shall be designated by the Mayor. Each member shall serve on at least one standing committee. The City of Muskego Purchasing Policy shall govern all contracts and purchases reviewed by the Standing Committees. The items listed below are not all inclusive; other related items may be put on an agenda subject to the Mayor’s discretion. (a) Finance Committee. (including licenses and personnel) except that Tthe Common Council President shall automatically be a member of the Finance Committee. and the Mayor shall appoint the other two members of said committee. The Finance Committee will review matters related to the following City Departments: Assessor, Clerk-Treasurer, Finance, Information Systems and the Planning and Zoning Divisions of the Community Development Department. The Finance Committee will review the following:  Cable Television  Contract Approvals  Developer’s Agreements  Fees  Financial Matters  Human Resources  Insurance Matters  Letters of Credit  Licenses  Miscellaneous Administrative Issues  Sale of Equipment  Ordinances (Unless reviewed by another committee)  Voucher Approval  Wireless Communication Facilities (b) Public Works Committee. (including streets, lighting, drainage, police, fire, building regulations, health, cable, refuse/recycling, etc.) The Public Works Committee will review matters related to the following City Departments: the Engineering Division of the Community Development Department, Public Utilities and Public Works. The Public Works Committee will review the following: Formatted: Bullets and Numbering Formatted: Bullets and Numbering Committee of the Whole Page 4  Acceptance and Dedication of Improvements  Contract Approvals Related to Public Works and Public Utilities  Easements  Grading, Drainage and Soil Erosion Issues  Invoices - MMSD and Town of Norway  Leaf Pickup Formatted: Bullets and Numbering  Ordinances that Pertain to Public Works or Utilities Matters  Polices Related to Public Works/Public Utilities  Proposed Projects (Review, Approval, Funding Including Any Special Assessments, and Status)  Public Improvement Specifications  Public Utilities Operating and Capital Budgets  Public Works Capital Budget  Purchasing and Sale of Equipment  Refuse and Recycling  Regulation of Dams on Big Muskego and Little Muskego  Road Improvement Program  Road Vacations and Acquisition  Street Lighting  Storm Water Management  Subdivider’s Exhibits  Utility Rates (c) Public Utilities Committee (including sewer and water). This Committee was formerly two Committees known as the Committee on Public Water and the Committee on Public Sewer. Any reference in the ordinances of the City of Muskego to the Committee on Public Water, or the Committee on Public Sewer, or Public Utilities Committee shall mean the Public Utilities Works Committee. (c) Public Safety Committee. The Public Safety Committee will review matters related to the Building Inspection Division of the Community Development Department, Police Department and Fire Department and will review the following:  Building Regulations/Codes  Contract Approvals Related to Public Safety Issues  Emergency Management - As Defined in Chapter 6  Fire Department Annual Contracts for Fire Protection and Rescue Service Annual Operating and Capital Budgets Purchases  Fire Prevention Code  Forfeitures  Licensing and Regulation of Animals  Ordinances that Pertain to Public Safety Matters  Police Department Annual Capital Budget Unbudgeted Capital Purchases Exceeding $1,500  Public Nuisances - As Defined in Chapter 10  Public Waters and Beaches  Snowmobile Regulations  Traffic Regulations Formatted: Bullets and Numbering Formatted: Bullets and Numbering Formatted: Bullets and Numbering Formatted: Bullets and Numbering Committee of the Whole Page 5 (2) Service on Committees. Each committee shall consist of three (3) members, and the Mayor shall ex officio be Chairman of the Committee on Finance, unless otherwise ordered by suspension of the rules. The Chairmen of other committees shall be designated by the Mayor. Each member shall serve on at least one standing committee. (Moved to second paragraph under 2.09.) (32) Committee of the Whole. The Mayor may declare the entire Council a Committee of the Whole for informal discussion at any meeting or for any other purpose and shall ex officio be Chairman of the same provided there is no objection by any one of the Aldermen present at the meeting. Attendance of five (5) members of the Committee shall be necessary for a quorum. (43) Special Committees. The Mayor may from time to time, appoint such special committee or committees as he may deem advisable or as provided by motion or resolution stating the number of members and object thereof to perform such duties as may be assigned to them. (54) The appointment by the Mayor to Standing Committees or Special Committees shall be subject to being overridden by a super-majority of six members of the Common Council at the same meeting as when said appointment is made by the Mayor in which event the appointment is not effective.