COMMITTEE OF THE WHOLE -Minutes 20100812
COMMITTEE OF THE WHOLE (COW) – CITY OF MUSKEGO Approved
MINUTES OF MEETING HELD AUGUST 12, 2010
Mayor Johnson called the meeting to order at 5:50 p.m. Present were Ald.
Schaumberg, Soltysiak, Werner, Harenda and Snead, Director of Finance and
Administration Mueller, and Deputy Clerk Blenski. Ald. Borgman and Fiedler were
absent. Those present recited the Pledge of Allegiance. Various Department Heads
were present for their items as reflected below. The Deputy stated that the meeting was
noticed in accordance with the open meeting law.
NEW BUSINESS
Mayor Johnson stated that the Committee would continue to review the capital
expenditure items.
LIBRARY
Library Director Jane Genzel was present.
Capital Project/Item Cost Comments
3M Self Check System $20,000
Would allow the library to keep up with
technology.
Need to use a 3M product for compatibility
with security strips.
A full-time employee recently retired and
will not be replaced. The system will assist
with the checkout duties previously
performed by that employee.
Discussion:
Ms. Genzel stated that she received the following quotes on three different units:
V1 Model $17,851
V2 Model $19,245
Universal Unit $12,808
Ms. Genzel stated that the V2 Model would prevent two items from being checked out
as one; that is the system she prefers. The V1 and V2 Models alert patrons if fees are
due and allow payments to be made. Ald. Soltysiak stated that libraries that have
installed self-check units have seen theft decrease. The Library Board has not made a
formal recommendation regarding the self-check system. A suggestion was made that
the Friends of the Library could possibly help with the purchase.
Consensus Regarding Request:
4 in favor of the V2 Model: Snead, Harenda, Soltysiak, Schaumberg
(Snead and Schaumberg - take purchase to Board and Friends of the Library)
1 No: Werner
The Mayor stated that the item would be placed on the September 21 COW agenda.
Committee of the Whole Page 2
August 12, 2010
CABLE CLUB
Mr. Scott Weiss was present on behalf of the Cable Club.
Capital Project/Item Cost Comments
High Definition Upgrade $7,900
Upgrade would support high definition
(PC and Two Cameras)
video standards.
Current system is based on PC that was
installed 8 years ago.
Upgrade would allow taping and editing in
high definition.
Discussion:
Ald. Soltysiak stated he would be willing to support the expenditure, but the channel is
only available to residents that subscribe to cable. Mr. Weiss stated he would research
putting the information on You Tube. Mayor Johnson suggested that Mr. Weiss contact
the City’s IS/GIS Director John Wisniewski regarding the PC purchase.
Consensus Regarding Request:
4 in favor: Snead, Harenda, Werner, and Schaumberg
PC and 1 camera: Soltysiak
CLOSED SESSION
Ald. Snead moved to convene into closed session pursuant Wis. Stats. §19.85(1)(e)
Deliberating or negotiating the purchasing of public properties, the investing of public
funds, or conducting other specified public business, whenever competitive or
bargaining reasons require a closed session, more specifically potential settlement
regarding grievance filed by Muskego Police Association Local #360 and Muskego
Police Telecommunicator Unit Local #443 regarding health insurance and premium co-
payments, and Wis. Stats. §19.85(1)(e) Deliberating or negotiating the purchasing of
public properties, the investing of public funds, or conducting other specified public
business, whenever competitive or bargaining reasons require a closed session, more
specifically labor union negotiations for 2011. Ald. Harenda seconded. Motion carried 5
in favor. City Attorney Jon Swain was present. The Deputy Clerk was not present for
closed session, but returned following the Committee reconvening in open session.
OPEN SESSION
Ald. Snead moved to reconvene into open session. Ald. Harenda seconded; motion
carried.
The Mayor noted that the Public Works and Public Utilities projects would be discussed
on September 9.
Committee of the Whole Page 3
August 12, 2010
PUBLIC WORKS DEPARTMENT
The Mayor requested that this item be discussed.
Capital Project/Item Cost Comments
Cold Storage/Impound Lot to be $100,000
Has been in 5-Yr. Plan for several years
shared with Police, Sewer and
and was moved forward.
Water Utilities (and Possibly City
Would be located on existing DPW
Hall)
grounds.
Cost would be shared among departments
that utilize the storage space.
Ald. Werner - Could Parks & Recreation
equipment now located on Pioneer Drive
be moved to DPW site?
Consensus Regarding Request:
5 in favor: Snead, Harenda, Schaumberg,
Werner - Would like to discuss with PW Superintendent Delikat
Soltysiak - Is $100,000 enough?
COMMUNITY DEVELOPMENT DEPARTMENT
The Mayor reviewed the projects for the department.
Capital Project/Item Cost Comments
Gateway Signage $15,000
Ongoing project to replace City gateway
signs.
2011 - Janesville Road East
Consensus Regarding Request:
5 in favor
Capital Project/Item Cost Comments
City Hall Site Improvements $25,000
Mayor - City needs to invest in its
(including City Hall/Police
properties and adhere to design standards
Department signage, energy
that are expected of the business
efficient lighting and light poles)
community.
Signage to identify Police Department
building is necessary.
Ald. Werner - Parking lot lighting needs to
be improved.
Consensus Regarding Request:
4 in favor: Snead, Werner, Soltysiak, Schaumberg
1 $15,000 Harenda - Signage only
Committee of the Whole Page 4
August 12, 2010
Capital Project/Item Cost Comments
Vehicle Replacement (Used) $12,000
Current vehicle is a ’98 Ford Crown
Victoria (stripped down squad car with
117,000 miles)
Vehicle cannot be used at all now.
Consensus Regarding Request:
5 in favor
Capital Project/Item Cost Comments
Phase II Durham Drive $4,255,000
Mayor - funding source is pending. Money
Reconstruction
will not be borrowed if it doesn’t need to
be.
The expenditure amount is for construction
to begin in 2011; the engineers have
estimated the dollar amount.
Consensus Regarding Request:
5 in favor
Capital Project/Item Cost Comments
Janesville Road Reconstruction $1,685,900
Mayor - the road project is being done by
the County. The City will incur costs to
bury utilities in 2011.
It was just discovered that the County
would pay for the recreational trails, which
were previously anticipated to be the City’s
expense.
Consensus Regarding Request:
5 in favor
FINANCE AND ADMINISTRATION
Ms. Mueller reviewed the projects for her department.
Capital Project/Item Cost Comments
Document Management System $17,000
Would provide the City’s documents to be
Software
imaged to allow for better retention and
search capability.
Funds were previously approved. Request
that funds be carried over to 2011.
Consensus Regarding Request:
5 in favor
Committee of the Whole Page 5
August 12, 2010
Capital Project/Item Cost Comments
City Hall Renovation $50,000
Two departments were just merged and
the director is proposing a better working
environment to improve the functionality of
the department.
Renovation is proposed to increase
interaction among staff.
Open concept would provide better
customer service.
Consensus Regarding Request:
5 in favor of basic concept Snead, Harenda, Werner, Soltysiak,
Schaumberg
Several aldermen stated that they approved the basic concept, but did want
additional information prior to final approval of the project. The Mayor stated that
final approval would have to go before the Finance Committee and Common
Council based on the City’s Purchasing Policy.
Capital Project/Item Cost Comments
Upgrade Financials to SQL $58,750
Replace current software that is 10 yrs.
old.
Current system cannot support the volume
of data.
The replacement is support by the IS
Director because he struggles with data
base stability and has issues with the
security.
Consensus Regarding Request:
5 in favor
Mayor Johnson stated that the next Committee of the Whole meeting to review the
budget would be on September 9.
ADJOURNMENT
Ald. Snead moved to adjourn at 8:35 p.m. Seconded by Ald. Harenda, motion carried.
Minutes taken and transcribed by
Jill Blenski, CMC
Deputy Clerk