Loading...
COWM20090820 COMMITTEE OF THE WHOLE – CITY OF MUSKEGO Approved 9/10/2009 MINUTES OF MEETING HELD AUGUST 20, 2009 Mayor Johnson called the meeting to order at 6:15 p.m. Present were Ald. Fiedler, Schaumberg, Schneider, Werner, Borgman (arrived at 6:30 p.m.) and Snead, and Finance Director Mueller. Ald. Harenda was absent. The various Department Heads were present for their items as reflected below. The Pledge of Allegiance was recited. The Finance Director stated that the meeting was noticed in accordance with the open meeting law. The Mayor stated that the Committee would continue the discussion regarding the 2010 Capital Budget items. PARKS AND RECREATION DEPARTMENT Director Anderson was present. Capital Project/Item Cost Comments Front Bucket Attachment for $7,350  Would make the existing equipment more Kubota Tractor efficient year round.  Would also be used for pier removal. Consensus Regarding Request: Approved. PUBLIC WORKS/UTILITIES Capital Project/Item Cost Comments Roof Replacement $175,000 (total) Discussion: Mayor Johnson requested that the Public Works Superintendent review the roof replacement with a contractor. This item will be deferred to a future meeting. PUBLIC UTILITIES The Utilities Superintendent was not present. It was determined that the Public Utilities Committee would review the projects since they were being funded from Working Capital. TESS CORNERS VOLUNTEER FIRE DEPARTMENT Jeff Verburgt was present on behalf of the fire department. Mayor Johnson noted that the department’s proposed operating budget for 2010 reflected a $60,000 decrease. Committee of the Whole Page 2 August 20, 2009 Capital Project/Item Cost Comments Replacement Pumper $460,000  Current pumper is a 1995; there are (Pierce) various issues. It will cost more for upkeep than replacement.  Cost would be not to exceed. The department still needs to determine the specifics.  Department has a good track record with the manufacturer. Discussion: Mayor Johnson questioned the validity of having a first line pumper at each station. Mr. Verburgt believes a front-line piece of equipment should be at all four stations. The Mayor disagreed noting that mutual aid is used when there is a need for more equipment. In addition, he stated the City made a poor decision in the past to purchase a truck with equipment, which is not being used. He believes the department should aggressively attempt to sell it. Mr. Verburgt stated the department is working on that. He stated the department would spend $100,000 less on the SCBA’s, which were approved in the 2009 Capital Budget. Ald. Werner noted that discussion took place regarding the purchase of the aerial truck several years ago, it was stated that it would be used as a pumper. Ald. Fiedler agreed with the Mayor that he does not believe a first line pumper is needed at each station. Ald. Werner reiterated his suggestion that a committee be established that could address budget issues, such as this, ahead of time. Ald. Snead stated the fire department knows the budget is tight and is asking for the equipment because it is needed. Ald. Schaumberg agreed that the department knows what equipment is needed. She also supports selling the equipment that is not being used. The Mayor suggested that Chief Wojnowski attend a future meeting to further discuss this issue. CLERK-TREASURER/FINANCE DEPARTMENTS Clerk-Treasurer Janice Moyer was present to discuss several items for her department. Both the Clerk-Treasurer and Finance Director submitted the request for the multifunction copy machine. Ms. Mueller also provided comments regarding the request. Capital Project/Item Cost Comments Multifunction Copy Machine $9,000  Machine would replace older equipment in (Copier, Printer, Scanner, and the Clerk-Treasurer and Finance Fax) Departments.  Departments would share the machine resulting in savings.  Existing equipment is outdated technology.  Scanning would create a paperless environment.  Leasing was reviewed as an option. Discussion: Ald. Borgman prefers that the equipment be leased. Ms. Moyer and Ms. Mueller stated that they did not have a preference. The request was submitted as a purchase. Committee of the Whole Page 3 August 20, 2009 Consensus Regarding Request: Approved. CLERK-TREASURER Capital Project/Item Cost Comments Insight Voting Equipment $48,000  Equipment would replace existing voting (Eight Optical Scan Voting machines purchased in 1996. Machines)  Clerk recommends replacing before the existing equipment fails.  Technology would be updated. Discussion: Ald. Borgman suggested replacing one at a time. The consensus was that the existing equipment was still working, and one new machine could be purchased in 2010. In addition, the Mayor noted that the Clerk would be researching if the number of polling places should be reduced in the future. Consensus Regarding Request: One ($6,000) Insight was approved. Capital Project/Item Cost Comments Licensing Software $3,500  Software would replace existing Access program.  Clerk’s office issues over 20 different types of licenses.  Some licenses are still prepared manually.  Software would provide retention of license history and better reporting capabilities.  Police Department could have electronic access to all licensing information and the capability to report enforcement activity. Discussion: Ald. Werner stated he supports the purchase. He requested that the Clerk explore if there is a licensing feature that would be available through Phoenix, since the Police Department is already using that. Consensus Regarding Request: Approved. Capital Project/Item Cost Comments Security Cameras and Pass $25,000  Protection of City Hall staff and property is System for City Hall deficient. $10,000 Cameras  “Staff only” areas have been accessed by individuals that did not belong in there. $15,000 Pass System Discussion: Discussion took place regarding what measures should be taken to secure City Hall. Ms. Moyer noted that this is not her area of expertise and it may be advantageous to hire a consultant that could make recommendations. Police Officer Leon has agreed to Committee of the Whole Page 4 August 20, 2009 submit a report to provide some security information. The Committee agreed to dedicate some funds possibly for security cameras and combination locks or having the existing locks re-keyed. Capital Project/Item Cost Comments Agenda Management Software $20,000  Software would be used to create paperless packets for Common Council, Plan Commission, and eventually all City meetings. Discussion: Ald. Werner stated he supported the project because the general public would benefit. He also liked the idea of being able to go back and retrieve a meeting packet. Discussion took place regarding how the Aldermen would access the Council packet information at the meeting. The issue of how the public would view the material was also brought up. The Mayor stated if hardware was going to be purchased, he would like those costs to be determined so the total amount of the project is known. Ms. Moyer stated that the current proposal did not anticipate the purchase of any hardware. Ald. Werner stated he would like to see the cost for the total package with options for hardware (possibly laptops) and a component for the public. Ms. Moyer stated she would discuss the hardware with John Wisniewski; they will come back to a future meeting with the information. ADJOURNMENT Ald. Snead moved to adjourn at 8:45 p.m. Seconded by Ald. Fiedler, motion carried. Jill Blenski, CMC Deputy Clerk