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pfcm19780912POLICE AND FIRE COMMISSION OF THE CITY OF MUSKEG0 September 12, 1978 The Police and Fire Commission of the City of Muskego met on Tuesday, September 12, 1978, in the conference room at City Hall. The meeting was called to order by Vice President Horn at 8:OOPM. The roll was called with all members being present namely Mr. Horn, Mr. Bohrer, Mr. Lindner, Mr. Moser and Marsha Swarthout. The minutes of the June 1, 1978 meeting were read. Mr. Lindner moved to approve the minutes as read. Seconded by Mr. Moser. Motion carried unanimously. There was no old business. Under new business the first item on the agenda was the procedure to follow in selecting a new police chief to replace Chief Ervin W. Kraus who passed away on August 19, 1978. Each Commissioner expressed his opinion with the consensus being that it would be best to promote from within the department as there are several qualified prospects that have been trained under Chief Kraus. If the appointment is made from within the department it would also open up other positions for promotions. If after following a testing procedure the Commission felt that none of the candidates were highly enough qualified the position would be opened to outside applicants. Mr. Moser moved that at the present time the Commission should try to find a qualified candidate from within our own department to be Police Chief for the City of Muskego. Motion seconded by Mr. Bohrer. There was no dis- cussion. Motion carried unanimously. The qualificatioafor the position of Police Chief were then discussed. Mr. Horn read the qualifications set up when Chief Kraus was hired as well as the updated qualifications and duties passed by the Commission on July 12, 1971. Page 2 September 12, 1978 It was decided to eliminate the residency and educational require- ments at this time. Marsha Swarthout moved that the qualifications be established as: At least eight (8) years of progressive police service with a minimum of four (4) years of administrative experience at the rank of sergeant or above. Motion seconded by Mr. Moser. It was decided that these qualifi- cations are to be used if the applicants would be from within the depart- ment. If the Commission finds it necessary to go to the outside to fill the position these qualifications can be changed. Motion carried unani- mously. Mr. Lindner moved to approve the Duties for the Police Chief as read. Seconded by Marsha Swarthout. For clarification in the minutes these Duties are as follows: Responsibility for the general supervision of the Police Department; perform the primary administrative tasks of planning, organiza- tion, direction, control, and external relations, plus the concomitant tasks of budgeting. purchasing, personnel (appointments, promotions, dismissals, records, and personal problems) and inter-municipal offices and committee relations. Motion carried unanimously. A discussion followed on how to run the testing procedure. Mr. Lindner moved to administer a written test from the State Board of Personnel in Madison and at a given time get qualified people, at least 3 from outside the neigh- boring communities, for oral interviews. Seconded by Mr. Bohrer. Mr Moser stated that this should be in the form of 2 separate motions so Mr. Lindner withdrew his motion and Mr. Bohrer withdrew his second to the motion. Mr. Horn stated a new motion was now in order. Mr. Lindner moved that a written and an,oral examination should be given. Seconded by Mr. Moser. There was no discussion. Motion carried unanimously. Page 3 September 12, 1978 Mr. Lindner move? that 3 r people / from outside rhe neighboring commu- nity conduct the oral interviews. Seconded by Kr. Moser. The Commissioners can sit in on these interviews but will have no voice in them. Motion carried unanimously. A schedule was discussed for recruiting and testing for the position. 1. The duties and qualifications are to be posted on or before September 16, 1978 at the Police Department and City Hall. 2. A letter is to be sent to all sworn members c: the Police Department lis::cg the Duties and QualiF5catiops for Chief of Police m.3 advising tbm of the procedures for hiring a Chief that have been established by the Commission. 3. pJalj.fie6 per.aons should submit a "Matter Of'' showing ' .fir ictent to ap?ly for the position by September 25, 1976. "nest shoal<. be qiven to Carol Stillwell.. 4. Obtain a procrcr and the wrltten exams from the Stat2 hrenu e: Per- sonnel in Madison. Exams are tc be sent directly to the pmxc,,r. L'rj.tter. exams are tentatively scheduled for September 30. 5. GraL interviews will be tentat!-vely schedule? for October 7 or 14. 6. After the written and oral examinations are comrletec' rrhe Coram:ssion will meet to make their decfsion.. I I ( ! I The weight that the writte- and :he oral exams wZ1: he.'.< in :be co;-ms!.tc score will be determined later. T'le next Commission meeting will. be held on Tuesd2.r. SeFtec;her a, 1 ,Y, I I i ,, .. at 8:30P!4 at City Hall. The following visitors zttending this meetins -ere introduce.?: 1L. Sc'v 'z, l Page 4 September 12, 1978 Mr. Lindner moved to adjourn the meeting. Seconded by Mr. Bohrer. The meeting adjourned at 9:18PM. Respectfully submitted, &chard Horn Secretary September 13, 1978 Sworn Officers of the W183 S8150 Racine Avenue Muskego, WI. 53150 Dear Officers, Muskego Police Department The Police and Fire Commission of the City of Muskego has decided to hire a Chief of Police from within the depart- ment. The duties and qualifications are as follows: DUTIES: Responsibility for the general supervision of the Police Department; perform the primary administrative tasks of planning, organization, direction, control, and external relations, plus the concomitant tasks of budgeting, purchas- ing, personnel (appointments, promotions, dismissals, records, and personal problems) and inter-municipal offices and corn- mittee relations. MINI" QUALIFICATIONS: At least eight (8) years of progres- sive police service with a minimum of four (4) years of ad- ministrative experience at the rank of sergeant or above. Qualified persons interested in applying for the position of Chief of Police for the City of Muskego should submit a "Matter Of" showing this intent to Carol Stillwell by noon on Monday, September 25, 1978. A written examination prepared by the State Department of Personnel will be administered. An oral examination will be conducted by three persons from outside the community. Exact dates, times and location of these exams will be specified later. tiously as possible and appoint a Chief within a month to six weeks. We hope to complete the testing procedures as expedi- Sipcerely, n dP,f&d Police 6 Fire Comiission CITY OF MUSKEG0 DUTIES AND QUALIFICATIONS CHIEF OF POLICE September 12, 1978 DUTIES: Responsibility for the general supervision of the Police Department; perform the primary administrative tasks of planning, organization, direction, control, and external relations, plus the concomitant tasks of budgeting, purchasing, personnel (appointments, promotions, dismissals, records, and personal problems) and inter-municipal offices and committee relations. MINI" QUffLIFICATIONS : At least eight (8) years of progressive police service with a mini- mum of four (4) years of administrative experience at the rank of sergeant or above. Passed by the Police and Fire Commission of the City of Muskego on September 12, 1978