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prbm20011008 MINUTES PARKS AND RECREATION BOARD MEETING CITY OF MUSKEGO October 8, 2001 Approved 11/12/01 Board President Toby Whipple called the monthly meeting of the Parks and Recreation Board, City of Muskego, to order at 6:32 p.m. The meeting notice was posted in accordance with the Open Meeting Law on October 4, 2001. Present: Ms. Debbie Carlson, Mr. Jerald Hulbert, Mr. Richard Manchester, Mr. Howard Schneider, Mr. Toby Whipple, Ald. Wichgers and Mr. Craig Anderson (Director of Parks & Recreation). Absent: Ms. Kelly Koble (excused) GUESTS: Sandra Dobs, Dan Lecus APPROVAL OF MINUTES: September 10 Board Meeting Mr. Jerald Hulbert moved to approve the minutes of the September 10 Board Meeting, as amended. Ald. Wichgers seconded. Upon a voice vote, the motion carried. Amendment: Add Ms. Debbie Carlson as present at the meeting. Preliminary Plat for The Settlement on Woods Road In regard to a motion the Board made at the September 10 meeting, Alderman Slocomb had called to Alderman Wichgers attention that the Board could not direct that the funds to make the Park Dedication account whole to come from the conservancy fund. The Finance Committee would make the decision. Board members discussed the issue at length. Their primary concern was that the Park Dedication fund would be reimbursed for the value of the land. Mr. Hulbert advised the Board members that Out lot 2 basically was a ditch and could not see it as having any value as parkland. Alderman Wichgers assured the Board that the Finance Committee would reimburse the Park Dedication fund, but could not say at this time the source for the funds. Mr. Hulbert moved that the park board would accept the out lot that roughly encompasses the ditch on the former Benke property with the understanding per a communication from the Finance Committee that they will make the Park Dedication fund whole to offset the fees subtracted from the Park Dedication fund. Alderman Wichgers seconded. Mr. Manchester questioned if they don't approve of reimbursing the Park Dedication fund, that the motion would be null and void? Mr. Hulbert responded not necessarily as this is a recommending body and Alderman Wichgers said the Board needed to trust Council that they will make the fund whole. Mr. Hulbert moved to amend his motion changing former Benke property to The Settlement on Woods Road. Alderman Wichgers seconded the motion to amend. No further discussion. Upon a voice vote, the motion to amend carried, and the motion carried unanimously. PERSONAL APPEARANCES: Concessions at Denoon Park. Minutes, Parks & Recreation Board Meeting, October 8, 2001, page 2 Ms. Sandra Dobs presented her proposal to sell concessions at Denoon Park. She has a small van and would be selling popcorn, candy, soda, hot chocolate. She would like to sell concessions at the soccer games being held at Denoon Park. One area of inquiry by the Board members was her agreement for selling concessions at the little league games. President Whipple expressed concern about the limited parking areas at Denoon Park and the amount of parking space used by her van. She did not feel that her van would take up more than one parking space. Mr. Manchester stated that if there are no restrictions in the city for her to run the business, how could the Board stop her from selling concessions in the park? Mr. Whipple had no problem with her vending at the park. Board members suggested she check with the school district to see if she could park her van on their property since parking is limited at Denoon Park. Some discussion occurred on the length of the soccer season at the park. Ms. Carlson had no problem with concessions being sold at the park. Ms. Carlson moved to approve Sandra Dobs' request to have her popcorn/refreshment truck at Denoon Park during soccer games. Mr. Schneider seconded. Mr. Manchester requested that she not take up space in the parking area. Alderman Wichgers had no objection to her using one parking space since he felt it was a benefit to the patrons. Board members suggested that she park the van so that the concession window would be facing the grassy area to alleviate lines of patrons in the parking area. Mr. Hulbert mentioned that previously the Board had not allowed commercial vendors in the parks. How is this going to work for the other parks? Ms. Carlson indicated the vendor would have to come before the Board for a decision also. Board members discussed putting a timetable on the approval for selling concessions in the park. Ms. Carlson moved to amend the motion to add approval to run the concessions through the rest of the fall soccer season and until June 30, 2002, at which time the Board will re-evaluate her request. Mr. Schneider seconded the motion to amend. Mr. Hulbert inquired if the Muskego Kickers had any interest in being a part of the concessions? At this time, President Whipple indicated they were not. Mr. Manchester mentioned although the Idle Isle concessions stands have been a total loss, he did not think that could be compared to this situation. Mr. Manchester called for the question. There being no objection offered, President Whipple called for a vote. Upon a voice vote, the motion to amend carried, and the motion carried, 5-1 with Mr. Hulbert opposed. Icetronauts' Snowmobile Routes Mr. Dan Lecus presented his annual request for usage of the Big Muskego Lake launch overflow parking lot, Bluhm Park, Denoon Park and Lake Access #17 for the Icetronauts' snowmobile route. Director Anderson pointed out that if there is any damage to the park areas that the Icetronauts will fix it. Ms. Debbie Carlson moved to approve the Icetronauts usage for their snowmobile routes of Bluhm Park, Denoon Park, Lake Access #17 and the Big Muskego Lake launch overflow parking lot for the current season. Mr. Hulbert seconded. Mr. Hulbert queried how they get on to Big Muskego Lake if they don't use the launch? Mr. Lecus said they use private lands to get on the lake and they also use the Hunter's Nest property. No further discussion. Upon a voice vote, the motion carried unanimously. Director Anderson mentioned that he had discussed getting snowmobile trail maps from Mr. Lecus which will be made available to the general public. WRITTEN CORRESPONDENCE Police Department Incident Reports No police department reports. OLD BUSINESS Minutes, Parks & Recreation Board Meeting, October 8, 2001, page 3 Manchester Hill Park Pavilion Board members were in receipt of a proposal from Miller and Associates for the Manchester Hill Park pavilion in the amount of $15,952 for materials and $6,850 for the on-site assembly. The proposal does not include site preparation, restoration, or the concrete pad under and around the shelter. Director Anderson indicated that the Department of Public Works might be able to do some of the exclusion work. The concrete pad would have to be done by a sub-contractor. The department could do the restoration of the area. Mr. Hulbert questioned if there could be some type of heating put into the shelter? Director Anderson had discussed windbreaks with the Miller and Associates' representative who indicated that windscreens could be used effectively on the south and west side; otherwise, lannon stone could be used. Lannon stone could also be added at a later date. If the Board approves the proposal, the vendor will hold the price and the shelter could be done by next spring. Mr. Manchester moved to accept the proposal. Mr. Hulbert seconded. No further discussion. Upon a voice vote, the motion carried unanimously. ALDERMAN'S REPORT Nothing to report at this time. DEPARTMENT REPORTS Recreation The latest issue of the department's Gleanings publication was distributed. Director Anderson pointed out the parks projects that were completed over the last three years. Mr. Manchester, noting the article on the front page regarding the land purchase for the community center, questioned the source of the funding? Director Anderson and the other Board members could not say what funds were used. Some discussion that if the community center never developed, it could be that they would have a 30-acre park. Director Anderson shared that the Winter/Spring Program Guide would be out mid-to late-November. Any submissions are due no later than October 23. Registration is scheduled to begin November 29 for programs January-May, 2002. Parks Projects Veterans' Memorial Park's paths have been put in and restoration is expected to start next week. The playground has been installed. The concrete has been poured for the curbing. The fibar should arrive either Friday or Monday. Once that's completed, the playground will be open. There is still no word on the bids for the pavilion or the boardwalk. The restoration is targeted for the spring. Director Anderson reported that Director McMullen is anticipating having the bathrooms in the pavilion by the end of the year. Board members had noticed the wood chip pile at Manchester Hill Park. The wood chips were to be used for the picnic area. The department is using the extra chips in other parks as needed. Mr. Hulbert inquired about the brush in the park? Director Anderson stated that there is a lot of scrub brush to take care of in the spring. He and Mr. Zagar will check for the presence of any ecosystems in the area. The path has been put in and restoration will be the same time as Veterans'. The use of the watering cannon at Denoon Park has helped the seeding project. The department staff has Minutes, Parks & Recreation Board Meeting, October 8, 2001, page 4 worked with the school for use of the water hydrant. Due to the hydrant set-up, there has been a problem with getting enough pressure to operate the water cannon. The recent rain has helped the project. Director Anderson would like to use the water cannon for Kurth Park but needs to see if there is any hydrant in the area. Board members discussed the utilities close to the area and came to the conclusion that at this time, there is not a hydrant close enough to use. Director Anderson reported that he had met with WDNR (Wisconsin Department of Natural Resources) on the Chapter 30 permit. In conversation with Director McMullen, because there would not be a culvert installation, just filling in a floodplain area, he didn't see a problem and work should be able to be done in the south section next year. NEW BUSINESS Bluhm Park Shelter (North) Director Anderson presented the Board members with a blueprint on the McShane lift station proposal for the Bluhm Park Shelter. The area they are using for the lift station will be bigger and will affect the area of the recently completed ball field #4. This would mean that the field could not be used for another year. Since it involved the fence, the utility will pay for the fence. Muskego Athletic Association (M.A.A.) still needs to be advised that the field will not be available for play in 2002. The utility is looking at putting in a shelter with bathrooms. The Board needs to decide where they want the shelter, how large the open area of the shelter and the size of the parking lot. The Board members wanted the shelter moved closer to the parking lot and the parking lot to have 50 stalls. Also, the Board members recommend that the drive be widen to safety accommodate two vehicles. Mr. Hulbert moved that the park board entertain the location of the pavilion be closer to the parking lot and the parking lot be extended to 50 stalls and the road be at more of a 90- degree angle to the parking lot and the size of the shelter be consistent with the one that's going up at Manchester Hill Park. Mr. Manchester seconded. No further discussion. Upon a voice vote, the motion carried. OTHER BUSINESS Director Anderson is still working with Scott Kugi at the high school regarding having the junior varsity and freshman baseball teams practice at Denoon Park. Board members questioned if a pitcher's mound would be needed for practicing. If the mound were needed, this would limit the M.A.A. children from playing on it. Mr. Hulbert mentioned that a referendum is coming from the school district. Pending the outcome, there may be the option of moving the high school teams back to the high school. Subdivision Plans from Plan Commission Martin Estates Preliminary Plat Board members reviewed the plan as submitted from the Plan Commission. Mr. Hulbert moved to accept park dedication fees in lieu of land donation. Alderman Wichgers seconded. Director Anderson pointed out that the subdivision had no bearing on the recreation trail. Mr. Hulbert explained that this was the first subdivision under the new conservancy program. The developer had provided 50 feet of the area in open space. Board members discussed expressed their concern that the out lot would not be maintained even with the homeowners' covenants in place. Mr. Manchester shared what had occurred in his own subdivision over the years in respect to the homeowners' covenants. Mr. Hulbert assured the Board members that the city is interested in the green space being maintained and if it isn't, the city will take action such as hiring a private contractor and placing the cost on the homeowners' tax bills. Upon a voice vote, the motion carried Minutes, Parks & Recreation Board Meeting, October 8, 2001, page 5 unanimously. Next Meeting – The November meeting will occur on November 12. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Alderman Wichgers shared with the Board members that the Public Services Committee had discussed with the WDNR the increase in complaints and concerns on coyotes. WDNR personnel informed them that they had started keeping track in 1866 and there have been zero cases of coyotes attacking humans in Wisconsin. They indicated that the coyote should not be antagonized and should be respected. Mr. Hulbert inquired whether or not there was still a bounty on coyotes? No one could confirm any bounty on coyotes. Alderman Wichgers and other Board members mentioned their experiences with the coyotes. Ms. Carlson inquired if the department had ever considered building an outdoor swimming pool? Mr. Hulbert mentioned that when Fountainwood was put up for sale, there was some discussion. The decision by the city administrators was the renovation would be too costly and the participant fees to recoup the cost would be too great. ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 8:05 p.m. Seconded by Mr. Richard Manchester. Upon a voice vote, the motion carried . Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Irene Schuder, Tammy Dunn,