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PRB031201minutes MINUTES PARKS AND RECREATION BOARD MEETING CITY OF MUSKEGO March 12, 2001 Approved 4/9/01 Chairperson Toby Whipple, called the monthly meeting of the Parks and Recreation Board, City of Muskego, to order at 6:32 p.m. The meeting notice was posted in accordance with the Open Meeting Law on March 8, 2001. Present: Mr. Jerald Hulbert, Mr. Richard Manchester, Ms. Kelly Koble, Ald. Le Doux, Mr. Toby Whipple and Mr. Craig Anderson (Director of Parks & Recreation). Absent: Ms. Debbie Carlson, Mr. Howard Schneider (excused) GUESTS: Doug Aird, Shelly Wohler, Linda Wegenke, Brad Swenby, Kevin McCoy, Joe Thibedeau APPROVAL OF MINUTES: Mr. Jerald Hulbert moved to approve the minutes of the February 12, 2001 meeting, as amended. Seconded by Mr. Manchester. Upon a voice vote, the motion carried. On page 2, under Old Business, Veterans Memorial Park, Alderman LeDoux submitted the following amendment: Director Anderson reported the cost at $64,675 with $5,000 from the festival committee for their 11'x26' storage portion of the pavilion, which consists of the roof, floor, walls and doors. The Lions Club agreed to supply the labor to build the entire roof and floor of the pavilion. The Lions Club has also agreed to cover the cost of the open area of the pavilion. The Parks and Recreation Department has committed $40,000 to the project to pay for the following: the 17'x26' section, the costs of the electric for the entire structure, larger restrooms with plumbing, roof, floor, wall materials, sewer, water, and electric to the site. It was noted that the motion not to exceed $40,000 would remain. PERSONAL APPEARANCES: Bluhm Park Ball Fields Mr. Kevin McCoy and Mr. Joe Thibedeau presented the Board with the findings. They were able to verify the dimensions of the baseball field at Bluhm #2. They determined that no modifications would be necessary to the diamond and requested that 80-foot base pegs be installed for the 2001 baseball season. There is no financial impact to anyone. Further, they provided a sketch of the dimensions. Field dimensions shown were from the current Bluhm #2 layout except for the field-to-fencing dimensions and approximate dimensions of the three Mill Valley fields. The sketch also represented the desired dimensions for the Bluhm #4 field including the field-to-fencing dimensions. The backstop would be more like Bluhm #1 and #3. Director Anderson reported that Natural Athletic Turf have scheduled the work on Bluhm #4 as their first project for the spring. Soccer Camp at Kurth Park Mr. Brad Swenby requested permission from the Board to hold a soccer camp for ages 7-11. He explained that UWM soccer players are trying to set up camps in Cedarburg, West Allis, New Berlin, and Muskego. He would like a field in Muskego to do the camps. He is proposing two weekly camps for two hours a day for the children in the area. (Mr. Toby Whipple qualified that his comments would be as president of the Muskego Minutes, Parks & Recreation Board Meeting, March 12, 2001, page 2 Kickers and not as president of the Parks and Recreation Board.) Mr. Whipple had discussed the soccer camp proposal with Mr. Swenby prior to the meeting. One week is the same week as the Muskego High School Warriors camp. He had some concerns of over-saturation in the market with camps. He understood what Coach Bennett is doing, but it's competing with another camp in the area. Mr. Swenby stated the idea was that they would try to get their name out to their local community. These would be one-half day camps; 9:00 a.m.-11:30 a.m. would be for ages 7-8 and 1:30 p.m.-4:00 p.m. would be for ages 9-11. Mr. Whipple mentioned that the MHS camp would be for U-7 and U-14 and would be at Denoon and would be just in the morning. This is a one week camp. Mr. Swenby said UWM would have a one-week camp but different sessions. Director Anderson stated that the soccer goals at Kurth Park belong to the soccer club and the department does not line the soccer fields, only the mowing. Though Mr. Whipple was concerned about saturating the area with soccer camps, he thought it was a great idea to have them work with the camps as a former MHS player. He could present the UWM program at the camps. Mr. Hulbert felt that Mr. Swenby's camps should not be the same week as the other camps. For the camp that is in conflict with the other camps, it was suggested that he find another week to hold that camp. He thought it was a great idea that he was coming back to the community with the program. The children could see the possibility of soccer in their future. Mr. Swenby said that most of the advertising would be done in the city. Director Anderson, referring to the athletic field usage policy, asked if there would be a cost to them to use the fields, and, if so, would it be as resident or non-resident? Mr. Hulbert responded they could be in the same category as the Muskego High School. The provision being if he advertises in the city and not draw from other communities that he would qualify for whatever rate the Muskego Kickers have for their camps. Mr. Whipple said the reality is that they have camps on the same day in different communities so it is likely the children would go to their own local camp. Ms. Koble stated the children may go to one or more camps with a different program approach to experience different techniques which would benefit the children. She also would like the Muskego children to have priority. Mr. Swenby explained that the camp information would be circulated through the athletic department and he could request that majority of the children be from Muskego. Mr. Whipple recommended allowing Mr. Swenby to have a camp for one week and that he work the dates out so that it is not in conflict with the other camps in the area. Mr. Hulbert moved that Mr. Swenby, on behalf of UWM, be allowed to do their camp here in the weeks that do not confict with the Muskego-Norway School District and the Muskego Kickers' existing camps in the area at the athletic field usage rate of $25 per field per day. Ms. Koble seconded. Mr. Swenby would like two weeks for the camp. Mr. Hulbert amended his motion to allow them two weeks. Ms. Koble seconded the amendment. Mr. Whipple would like them to consider doing some cooperative work with the soccer club in the future. Mr. Manchester questioned if the Board was trying to eliminate the competition? Does the Board have the authority to deny them the camps because there is a camp going, or to say they can have use of another field? Mr. Whipple was concerned that with too many camps in the same week, they would not be successful in getting participants. Alderman Le Doux stated that it would benefit the children. Board members discussed the affordability of the programs and the success of past camps. Upon a voice vote, the amendment to the motion carried, with Mr. Toby Whipple abstaining, and the main motion carried, with Mr. Toby Whipple abstaining. Water Bugs Ski Team, Inc. Agreements and Leases Mr. Doug Aird and Ms. Shelly Wohler were present to address any concerns on the 2001 agreement and leases. Director Anderson mentioned that the ski team had one more practice date scheduled for 2001, but the number of show dates remained the same. He also advised Mr. Aird and Ms. Wohler that the Board had previously approved a regatta for June 23, 24, and 25. The regatta members were told to take their boats around the island so not to interfere with the ski lessons. Board members were also in receipt of the slalom course showing the placement of the buoys. This course, which is a Parks and Recreation Department program, will be held September 8, 16, and 22 from 8:00 a.m.-11:55 a.m. Mr. Aird mentioned that the buoys Minutes, Parks & Recreation Board Meeting, March 12, 2001, page 3 will be placed in the morning for this program. Ms. Wohler informed the Board that they had made a change in the ski lesson program and provided the changes in a written format. They are proposing the department add a $10 surcharge to the cost of the water ski lessons. The surcharge will not only curb the cost of rising boat fuel, but will also give each child a one-year honorary membership on the ski team. Director Anderson recommended offering the membership as an option when they register for the ski lessons as some may only want the lessons. Mr. Hulbert moved to approve the 2001 Agreement between the Muskego Parks and Recreation Department and Water Bugs Ski Team, Inc. Ms. Kelly Koble seconded. Mr. Manchester mentioned that in the past there had been a clause in the agreement that if there was a problem, the agreement would be cancelled. This seems to be missing from the current agreement. The Board members were in receipt of a letter voicing concerns about the ski club's use of the park. A portion of the letter referred to an article which appeared in the Milwaukee Journal on July 13, 2000, and concerned the Badgerland Ski Team's use of the Fox River in Frame Park for shows one night a week and practices only one night a week. He questioned how the Water Bugs Ski Team, Inc. could tie up Idle Isle Park Mondays through Thursdays? Mr. Aird responded that the Badgerland Ski Team uses another lake for practices. Mr. Hulbert mentioned that the lake belongs to all the citizens. It is a balancing act between the skiers, the fishers and the people that want to enjoy being on the lake. The agreement is for the ski team to rent the island and in this way, the Board has some control over how much they use the lake. President Whipple stated that in the agreement, under item 16B, offenses and their consequences are listed. Mr. Hulbert mentioned that in the past, they had experienced problems with the ski group and the Board was ready to deny them use of the island. After the reorganization of the ski club, it has become a positive experience. On July 3 of last year when the high water was at Idle Isle, Director Anderson said the ski club members were very helpful in contacting the neighbors for input on whether or not, the fireworks show should take place; and, further, he has experienced no problem with the ski club since he was hired. On another note, Mr. Aird discussed with the Board members the ski club's involvement with State competitions and international competitions which necessitates the additional practices on Thursdays. Mr. Manchester moved for the question. Upon a voice vote, the motion carried. Mr. Hulbert moved to approve the Agreement for the Ski Jump. Mr. Richard Manchester seconded. Mr. Hulbert inquired if there were any complaints the past year. Director Anderson responded with no complaints; it was fine. Upon a voice vote, the motion carried. Mr. Jerald Hulbert moved to approve the Lease between the Parks and Recreation Board and the Water Bugs Ski Team, Inc. for the Idle Isle concession stand. Mr. Manchester seconded. Mr. Hulbert questioned about the area to be used in the building? Director Anderson stated they have the entire section that they have been using. This is the storage part and the concession area. The Parks and Recreation Department will move their equipment to the area formerly used by the lake district. The sailboats and picnic tables will be stored there. Director Anderson requested that the ski club provide their own first-aid supplies. Last year, the department's supplies were being used and not restocked. No further discussion. Upon a voice vote, the motion carried. Mr. Aird did mention that some areas of the building they need to improve and he will provide this information to the Board at a later date. (The Board took a break from 7:20 p.m.-7:25 p.m.) WRITTEN CORRESPONDENCE Police Department Incident Reports Director Anderson had nothing to report from the police department. Minutes, Parks & Recreation Board Meeting, March 12, 2001, page 4 OLD BUSINESS Sarah Estates Director Anderson informed the Board that they needed to take action on the park dedication and also to continue the bike path down to Woods Road. Mr. Hulbert moved to continue the bike path (MRT) along Parkland Drive to match up with Woods Road along the same side of the of the street. Mr. Manchester seconded. Mr. Hulbert explained to the Board members that since a portion of the money for the Woods Road reconstruction would be from highway funds, the State will be overseeing the project. Further, nothing can be disturbed within the road right-of-way until the project is completed. The money will be escrowed until the project is completed. Since lots #15 and #16 cross the path, the path needs to be put in on the first lift. Alderman Le Doux informed the Board members that he had questioned why they don't put the bike trails on the final plat? The response received was as the bike paths, or other amenities, are within the right-of-ways, they are not shown. The paths are shown, however, on the developer's plans as well as the engineering and grading plans. He felt it was the developer's responsibility to notify their client. Mr. Hulbert also felt that they should be informed and this should be in the developer's agreement and plans. He pointed out that with the Woods Road reconstruction, there would be two feet on both shoulders of the roadway for pedestrian traffic. No further discussion. Upon a voice vote, the motion carried. Mr. Hulbert moved that the park dedication fees on the 26 lots shown on the plan will be accepted in lieu of land dedication. Ms. Kelly Koble seconded. No further discussion. Upon a voice vote, the motion carried. Park Arthur Conceptual Plan Director Anderson provided the Board members with a conceptual plan to review. Further, informed the Board members that the city had purchased the Martin property that was for sale. The Board would now have to look at developing the phase which includes the hockey rink to get it in before next winter. Mr. Hulbert advised that the Board should have a public hearing on this conceptual plan. The people need to see what the Board is working on for the development of this park. With the additional land, the Board members discussed the pros and cons of having a thoroughfare through the park or a roadway. Alderman Le Doux mentioned the roadway at the county park. Ms. Koble voiced her concern about the potential traffic impact on Lentini Drive. Mr. Hulbert said the patrons could access the park off of College and noted that they could get to College by way of Moorland Road or Racine Avenue. If they wanted to put a public road through the park, it would have to be built according to city specifications. The Board members would like a path through the park for people to get around within the park. Another issue discussed was the environmental buffer and creating a plan to alleviate the flooding in the area. Director Anderson reminded the Board of the fill that needs to be brought in for the northeast corner of the park. No information yet on the status of the fill. Mr. Hulbert said they need the public hearing and then start on the phases of the park. The Board needs to check to make sure of the wetland delineation in the northeast corner of the park. The Board will hold the public hearing before the regular Board meeting on April 9. Residents on Lentini, College (Muskego side) and Martin Drive are to received notification on the public hearing. The Board asked Director Anderson to check with the Mayor's office to see if the property has been rezoned. DEPARTMENT REPORTS Summer Brochure Minutes, Parks & Recreation Board Meeting, March 12, 2001, page 5 Director Anderson shared with the Board members that the staff is currently working on getting new programs for the summer and looking at the same quality in the programs. At a recent meeting, the staff discussed increased marketing of the programs to see if the department can get more registrations for programs. The program guide has grown to 48 pages and some of the newer programs get lost as there is more text than clip-art to break up the information. Park Report The parks crew is working on getting ready for the spring and summer seasons. President Whipple informed the Board members that one of the soccer fields at Denoon had been destroyed by snow dumping by the Department of Public Works (DPW). Director Anderson has contact the superintendent who assured him that they will fix the problem. Due to the large snowfall in December, DPW was given permission to dump snow on parking lots in the parks. NEW BUSINESS Park Arthur Weed Tipping Director Anderson received a request from Jay Erdmann for a 100'x100'x3' area in Park Arthur to deposit the weeds taken from the lake. He mentioned that last year there was no problems reported with stench from the weeds. If the park is going to be developed in the area the weeds were deposited last year, then he would not recommend taking the weeds. Mr. Hulbert expressed that the weeds could be deposited in another grassy area of the park, noting it takes a season for the weeds to decompose. Director Anderson will contact Sean McMullen to see if there is another area in the park where they can dump the weeds. Mr. Hulbert suggested putting them in the recently acquired section of the park. Board members were in agreement to try and find another area in the park to deposit the weeds. Manchester Hill Park Fence Director Anderson provided a very colorful report on the fence surveys received from the neighbors. Four of the eight residents had returned the surveys. A fifth resident had responded that they already have a natural fence line. The lot line was recorded last week and some of the residents had to move their sheds. Two requested a natural fence line, one a six-foot, chain-link fence, and one a six-foot, natural cedar fence. Each survey was color-coded and the resident's area was then shown by color on the corresponding map of the area. In his research, Director Anderson found that that when the park was first established, the city had indicated there would be a fence. Mr. Hulbert stated they need a barrier to keep the balls from going on to someone's yard and do we want to extend the fence along the park to keep people out of the park. He asked if the Board would consider a combination of shrubs and a chain-link fence? Director Anderson had one person complain about people going in to their yard to retrieve golf balls. Mr. Hulbert stated that from the concerns the people had, the natural fence line would not solve the problem. Board discussed putting up a chain-link fence along the properties requesting and leaving the other two with plantings. The chain-link fence would be on the plateau near the soccer field. Mr. Hulbert moved that the properties identified as red and green areas of the fence line, the fence at least go to the limits of where the soccer field is and that interplantings of shrubs in bare areas, to try these two as a medium and to go with the shrubs and plantings on the other ones; if they find that it is not successful, then to go with temporary fencing, such as snow fence, this summer, and revisit the issue after the season to see if they need to extend the fence. Mr. Manchester seconded. Alderman LeDoux commented that cedar fencing is more natural looking than cyclone fencing. President Whipple thought that the chain-link fence would not be as visible Minutes, Parks & Recreation Board Meeting, March 12, 2001, page 6 because of the terrain of the park in that area. Mr. Hulbert stated that to some extent there is a visual barrier already due to the present vegetation. Mr. Hulbert, amended his motion, to include that no trespassing signs be posted on the park side of the fence and signs indicating private lands ahead, no trespassing like they have at Horn Field. Mr. Manchester agreed to the amendment. The chain-link fence would be behind the soccer field area at this time. Mr. Manchester called for the question. Upon a voice vote, the motion carried. Manchester Hill Park, Future Projects Mr. Hulbert would like the Board members to look at putting a shelter at the park to service the park users in the summer and the winter. They are getting water and electricity to the site. There is sewer also in the area. Since the last Board meeting, Mr. Manchester had investigated and received a proposal for a building. The building would be a pole building, 40'x24', with metal sides and roof. The material cost quoted was $6,589.48, plus a delivery charge of $1.50 per mile. This quote did not include erection or foundation. Also, provided, was a plan, showing a warming area and a bathroom area, and color chart. President Whipple thought about something on the order of the facility at the Valley View in New Berlin. The Board members discussed several options for a shelter. Some shelters had fireplaces and sides that rolled up. They preferred to see a structure on the order of a gazebo rather than a full-blown park shelter. Director Anderson to get some information on structures and costs. This will be an agenda item for the next meeting. 2001 Service Contracts Director Anderson presented the bids for the department's contracted services. For the lawn mowing, F & W Landscaping had the low bid at $24,500. They did the mowing for the department last year and did a good job. Mr. Hulbert moved to accept the lawn mowing bid from F & W Landscaping for 2001. Alderman Le Doux seconded. No further discussion. Upon a voice vote, the motion carried. Only one bid was received for the weed eradication. This was from F & W Landscaping in the amount of $875. Mr. Hulbert moved to accept the weed eradication bid from F & W Landscaping for 2001. Alderman Le Doux seconded. No further discussion. Upon a voice vote, the motion carried. The low bid for the portable toilets was submitted by Arnold's Environmental Services in the amount of $7,113. Director Anderson stated that the company's bid included three glowing testimonials from customers about the type of service they give. Alderman Le Doux moved to accept the bid from Arnold's Environmental Services in the amount of $7,113 for 2001. Mr. Hulbert seconded. Upon a voice vote, the motion carried. Only one bid was also received for the grounds service for city hall, police department and library grounds. This was from Brinkman's Greenhouse in the amount of $4,500. Alderman Le Doux moved to accept the bid from Brinkman's Greenhouse in the amount of $4,500. Mr. Hulbert seconded. Director Anderson stated that she will also be putting flowers in the planters. Upon a voice vote, the motion carried. The total for the service contract bids came to $36,988 which is below the budgeted amount. Candlewood Creek Outlots The Board members were in receipt of a map showing the proposed location for the community center in the Candlewood Creek subdivision area. Director Turk would like to recommend the outlots be acquired by the city. This acquisition would provide access for patrons from the community center to Woods Road. These outlots could be accepted in lieu of park dedication fees, or Finance Committee to determine source of money for the acquisition. Mr. Manchester took exception to the city purchasing land for a community center without a public hearing to get the citizens input. Alderman Le Doux explained how the revenue from the landfills is being used on projects, such as the community center, to benefit the whole community. The money from the Minutes, Parks & Recreation Board Meeting, March 12, 2001, page 7 landfills is not being used to offset the tax base because eventually this would not be a source of revenue. Board members discussed what type of land was contained in the outlots, possibly green space. Alderman Le Doux moved to recommend to Finance Committee to acquire these outlots. Mr. Hulbert seconded. Mr. Hulbert stated that if the community center is built, this would allow the city to have pedestrian access to Woods Road. Upon a voice vote, the motion carried, 3 yeah and 1 nay, with Mr. Manchester voting nay. OTHER BUSINESS Subdivision Plans from Plan Commission No plans submitted for review from the Plan Commission. Next Meeting – The April meeting will occur on April 9 with a public hearing on Park Arthur conceptual plan. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Board members discussed the future of the Moorland corridor. Alderman Le Doux had noticed the new look of Channel 14/25 and thought that some pictures of the department and city's events could be used as background pictures. This could be done to promote programs and the accomplishments of the local children. ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 8:50 p.m. Seconded by Mr. Manchester Upon a voice vote, the motion carried . Respectfully submitted, Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Irene Schuder, Tammy Dunn,