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PRB021201minutes MINUTES PARKS AND RECREATION BOARD MEETING CITY OF MUSKEGO February 12, 2001 Approved, as Amended, 3/12/01 Chairperson Toby Whipple, Vice-chairperson Howard Schneider called the monthly meeting of the Parks and Recreation Board, City of Muskego, to order at 6:30 p.m. The meeting notice was posted in accordance with the Open Meeting Law on February 8, 2001. Present: Ms. Debbie Carlson, Mr. Jerald Hulbert, Mr. Richard Manchester, Ald. Le Doux, Mr. Howard Schneider, Mr. Toby Whipple and Mr. Craig Anderson (Director of Parks & Recreation). Absent: Ms. Kelly Koble (excused) GUESTS: Kevin McCoy (M.A.A.), Joe Thibedeau (M.A.A.) APPROVAL OF MINUTES: Mr. Jerald Hulbert moved to approve the minutes of the January 8, 2001 meeting, as corrected. Seconded by Mr. Manchester. Upon a voice vote, the motion carried. Director Anderson mentioned that Mr. Zagar was looking for a motion to recommend approval of the tree ordinance. The minutes reflect only the recommendation to change the maintenance on the trees. Board members were in agreement that this was an oversight in the motion; and, therefore, the motion should reflect the recommended approval of the tree ordinance with the change in the maintenance on the trees. PERSONAL APPEARANCES: Bluhm Park Ball Fields Mr. Kevin McCoy and Mr. Joe Thibodeau, representatives of the M.A.A. (Muskego Athletic Association), presented their proposal for the Bluhm Park ball fields. Director Anderson had met with them and they came up with the recommendations. They wanted to see the continuation of field #4 as approved by the Board. They would also like to see a field at Bluhm Park equipped with 60-foot and 80-foot base pegs. They referred to a layout similar to the Mill Valley fields as being acceptable. Once the snow melts, they will check the diamonds at Bluhm Park to make a determination what needs to be done to accommodate the 80-foot base pegs. Board members discussed what it would take to do the 80-foot base pegs. Director Anderson said they would have to take out some of the sod. Mr. Hulbert inquired when Natural Athletic Turf would be coming back? Director Anderson responded that Natural Athletic Turf had not been contacted because of discussion at the last month's meting. M.A.A. would like to have a minimum of two fields with 60-foot and 80-foot base pegs. Director Anderson will contact Natural Athletic Turf to get field #4 on the schedule and to explain that there may be a possibility of expanding the radius to include 80-foot base pegs. This would be an option added on to the contract. M.A.A. will come back in March with more information. Director Anderson advised that their schedules could be put in limbo because of the 80-foot base pegs. M.A.A. representatives indicated the 80-foot base pegs are for the 13-15 age groups. Further, they mentioned that they will be in contact with the school district on the possibility of renovation of the Mill Valley fields. Director Anderson said that Bluhm #4 may not be ready for this year depending on how Natural Athletic Turf does the project, using sod or grass seed. Minutes, Parks & Recreation Board Meeting, February 12, 2001, page 2 WRITTEN CORRESPONDENCE Police Department Incident Reports – Director Anderson had nothing to report from the police department. OLD BUSINESS Veterans' Memorial Park Alderman Le Doux updated the Board members on the Veterans' Memorial Park pavilion proposal. He referred to the Wisconsin Administrative Code whereas one water closet is sufficient for 100 people. A proposal suggested for one water closet, one urinal in men's room and two water closets in women's room did not meet with Council approval. Council members stated that if the one water closet in the men's room was not functioning, they would have to close the bathroom. They want the plan with two water closets, one urinal, two sinks in the men's room and three water closets, two sinks in the women's room. They agreed to put the bathrooms in with this capacity. They would like the pavilion done by June. The structure would be the size as proposed now. Director Anderson reported the cost at $64,675 with $5,000 from the festival committee for 11'x26' storage portion of the pavilion, which consists of the roof, floor, walls and doors. The Lions Club agreed to supply the labor to build the entire roof and floor of the pavilion. The Lions Club has also agreed to cover the cost of the open area of the pavilion. The Parks and Recreation Department has committed $40,000 to the project to pay for the following: the 17'x26' section, the costs of the electric for the entire structure, larger restrooms with plumbing, roof, floor, wall materials, sewer, water, and electric to the site. The pavilion would have an extra sink and water closet in the women's and men's with the existing size. It was noted that the motion not to exceed $40,000 would remain. Stewardship Grant Director Anderson reported the department was able to secure $100,000 from WDNR (Wisconsin Department of Natural Resources). It is a matching grant which means a budget of $200,000 for Veterans' Memorial Park. This would be used for the boardwalk, paths/trails, improved access to the WEPCo. (Wisconsin Electric Power Company) trail, lighting, signage, site furnishings and pavilion. He provided the Board members with an estimated expenditure guideline amounting to $210,375. The additional money will have to come from park dedication fees or petition the Finance Committee for funds. Board members reviewed the expenditure guideline. Mr. Hulbert would like to see bubblers (drinking fountains) installed at the park. Other Board members agreed to have the bubblers. Mr. Hulbert moved to accept the $200,000 budgeted stewardship grant, with the understanding that the City will be making up the shortfall between the grant and the project, and to put in the extra water closets and bubblers with cost for those not to exceed $11,000. Ms. Carlson seconded. Director Anderson would like to get the boardwalk and pavilion done before the festival. The Mayor would like the park done before the end of the year. Mr. Hulbert had concerns about birds and trusses; however, with the plan, this is not an issue. Mr. Manchester voiced his concern that the city would eliminate item #6, amounting to $12,000, to bring in line with the budget. Alderman Le Doux didn't think that was likely. It could be that when these items are finalized, they may well be under the budget. Ms. Carlson asked about the playground? Director Anderson explained that it was not part of the grant and the department would have to take care of this item. Upon a voice vote, the motion carried. Mr. Hulbert congratulated Director Anderson and the department for the successful application to obtain these grant monies. Minutes, Parks & Recreation Board Meeting, February 12, 2001, page 3 DEPARTMENT REPORTS Cable Cable hookups have been made to broadcast live from the Aldermen's Room and the Council Chambers. Cable drops should be done by the end of the week. This week they are doing the testing of the equipment. The channel studio, with its amenities, should be completed in a couple of months. Pool Closing Director Anderson reported that the school district notified the department about one-and-a-half weeks ago of a change in the pool closure date, due to a change in their physical education program. The department had worked around the original closure dates in the aquatics programming. The department contacted the swim participants and pool rental parties, which included birthday parties, scout groups and school groups. To lesson the impact, the department took a proactive approach and added an extra week for review to the swim session. The spring session will run for four weeks, break for four weeks, and then resume for four weeks to complete the program. Manchester Hill Park Director Anderson advised the Board members that Sean McMullen had lined up for a survey to be done on the lot line. The cost for the survey is $1,000, to be taken out of park dedication. Residential surveys were mailed to residents to rank their preferences for fencing. Responses should be back by the March meeting. In some of the responses already received, the homeowners prefer the six-foot, cedar fencing. Board members discussed the ice rink. The lights have been put in. The rink has been up since mid-January when the parks crew groomed it. The path should be paved in the spring. Mr. Hulbert shared with the Board members that he observed about 40 people at a time using the rink; including hockey games being played. The rink is successful considering the adverse conditions. He expressed his opinion that there is a demand for something like this. To continue, he would like the Board members to explore putting up a shelter at the park. There is the possibility of having a year-round park; a shelter for soccer and the ice skating programs. Ms. Carlson would like to provide a park bench close to the pond so the people can change their skates. Mr. Hulbert said right now there is a picnic table. Director Anderson stated, in the past, they have pulled bleachers from the soccer area down to the pond site. Mr. Hulbert would like to look at the entire area and requested this be placed on a future agenda. NEW BUSINESS Multi-skate Park Director Anderson shared that in Genesee they are trying to get together with other municipalities to see the interest in putting in a skate park. Mr. Hulbert felt they were addressing the issue by having the skateboarding in one of our parks and planning to put a hockey rink at Park Arthur. Alderman Le Doux thought that a skate park at Park Arthur would be drawing participants from New Berlin and Milwaukee as well as Muskego. The terrain at Park Arthur lends itself to a skate park. Mr. Manchester voiced his concern about the liability of having this type of facility. President Whipple was more in favor of putting the hockey rink at Park Arthur, Minutes, Parks & Recreation Board Meeting, February 12, 2001, page 4 using portable jumps for skating, rather than a permanent skate park. Mr. Hulbert would not like the Board to go in the direction of a skate park at this time, but start with the hockey rink and then branch out if the need arises. Sirens Director Anderson informed the Board members that the City would like to put storm-warning sirens at Idle Isle Park and Big Muskego Lake Boat Launch site. Mr. Manchester was aware of this issue since he was a member of the Capital Budget Committee. The sirens at these locations would be for the purpose of making the people on the lakes aware of an approaching storm or dangerous weather condition. They would be on 50-foot poles and field tested once a month. Mr. Manchester inquired if they shouldn't be placed at the fire department sites? Mr. Hulbert gave the Board members a historical update on fire department sirens and why there is no fire siren at the station on Janesville Road. Alderman Le Doux stated that the tornado warning sirens would have a different sound than the fire department sirens. There would be 11 sites throughout the city. Mr. Jerald Hulbert moved to approve the two sites as proposed. Alderman Le Doux seconded. No further discussion. Upon a voice vote, the motion carried. Field Reservations The ball field reservation requests for 2001 were presented by Director Anderson. He mentioned that there is a new league, a traveling league for U-13. They need the 80-foot base pegs. They'll play at Mill Valley III on Mondays. The Board members discussed the priority level of the league. As this was a traveling league, the department was recommending priority #4 such as the Mavericks and Land O' Lakes. They are not based in Muskego and that is why they are a traveling league. Some discussion on whether they should be charged the $10 fee or the $20 fee. Mr. Hulbert moved that the team would be priority #4 and that the Director of the Parks and Recreation Department have some discretion in setting the fees to be equitable with the other leagues. Ms. Carlson seconded. Upon a voice vote, the motion carried. In reviewing the ball field reservation form, Ms. Carlson inquired about the time for the Muskego High School at Horn Field from 8:00 a.m.-7:30 p.m. and the Mavericks also being listed. Director Anderson explained that the Mavericks work around the MHS schedule. Ms. Carlson moved to approve the diamond request schedule. Mr. Schneider seconded. Upon a voice vote, the motion carried. OTHER BUSINESS Subdivision Plans from Plan Commission Sarah Estates Sarah Estates "final plat" was reviewed by the Board members. Mr. Hulbert stated it was the one by the Pellmann property and linked Parkland Drive all the way to Woods Road. This would complete another link in the MRT (Muskego Recreation Trail). Board discussed the continued development of the MRT in the area. Alderman Le Doux brought up the possibility of a bike path with the County's widening of the Janesville Road in the Tess Corners area. Mr. Hulbert would like the members to keep abreast of this development so the installation of the bike path would not be overlooked. It should be already on the master plan. Action on the Sarah Estates plat was taken at an earlier meeting. Director Anderson was advised, and so informed the Board members, that the State does not want bike paths shown on final plats. Board members thought that Minutes, Parks & Recreation Board Meeting, February 12, 2001, page 5 they should be shown; otherwise, people buying the lots are unaware. Mr. Hulbert will check at Plan Commission on this. Next Meeting – The March meeting will occur on March 12. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Mr. Manchester commented on the make up of the committee working on the community center. Director Anderson explained the committee was mainly investigating facilities and their operation and reporting their findings to the Mayor. Communities they have visited included Pleasant Prairie, Oak Creek and Hartford. Mr. Manchester would like any decision on a community center be on a referendum. Director Anderson reported that the Mayor's task force is working on the directional signage in the city. They are looking at including directions to the parks on this signage. The school district has asked the city to put in a bike path from Janesville Road to Bay Lane School to Woods Road. Mayor DeAngelis and Sean McMullen are looking into this. Mr. Hulbert asked what the timeline was to move forward with Park Arthur? Director Anderson said at an earlier meeting the Board put Park Arthur on hold pending the purchase of the Martin property. Mr. Hulbert did not think the Board now needed to wait on that because it would not be part of phase 1. He would like to get started on putting in some level playing surfaces. This will be an agenda item for next month. Director Anderson mentioned that Alderman Slocomb is still working on the fill project and should have something by June. ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 8:05 p.m. Seconded by Mr. Manchester Upon a voice vote, the motion carried . Respectfully submitted, Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Department Heads, Peter Theis, Irene Schuder, Tammy Dunn,