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PRB071000minutes PARKS AND RECREATION BOARD MEETING MINUTES CITY OF MUSKEGO July 10, 2000 Approved/Corrected Chairperson Toby Whipple called the monthly meeting of the Parks and Recreation Board, City of Muskego, to order at 6:30 p.m. The meeting notice was posted in accordance with the Open Meeting Law on July 6, 2000. Present: Ald. LeDoux, Mr. Toby Whipple, Mr. Richard Manchester and Mr. Craig Anderson (Director of Parks & Recreation), Mr. Howard Schneider, Mrs. Kelly Koble, Mrs. Debbie Carlson, Jerald Hulbert, Tom Zagar (Lakes Project Coordinator) and those per the attached sheet. APPROVAL OF MINUTES: Rich Manchester moved to approve the minutes of the June 12, 2000 meeting. Seconded by Howard Schneider. Motion carried by all. COMMUNICATIONS: Personal Appearances: Jamie Hansen - Denoon Park Use for Astronomy Photography – Mr. Hansen was present to obtain permission to remain in Denoon Park beyond regular park hours in order to pursue his astrophotography hobby. He has requested that the Board provide him with some type of blanket permission letter that could be shown to the police if they were to question him. He would have no more than 2 individuals (including himself) with him at any given time. Mr. Hulbert stated that granting blanket approval to anyone, especially a non-resident was not usual nor customary. He would prefer that a calendar be submitted with the dates requested. Mr. Hansen stated that due to the weather-dependent nature of his hobby, photography opportunities may not present themselves until much later in one particular day so creation of a calendar would be difficult, but could be done. Mr. Hansen would be in the park from 9:30 p.m. until approximately 12:00 midnight. Ms. Koble suggested that Mr. Hansen could phone into the Police Department his license plate number on the days that he will be in the park. Ms. Carlson suggested a 30-day trial period to test this request and have Mr. Hansen return to this Board after 30-days to review any problems that may have occurred. Ald. LeDoux was concerned about the snowball effect granting this request may have. Mr. Whipple felt that any and all subsequent requests would be discussed with the Board and handled as separate matters. Mr. Hulbert is opposed to a non-resident gaining special access to a city park. Ms. Carlson moved to approve a 30-day trial period for Mr. Hansen with a calendar of dates to be supplied by Mr. Hansen. The trial period will begin on July 17, 2000, with no more than 2 individuals (including Mr. Hansen) allowed in the park after-hours for Astrophotography purposes. Seconded by Mr. Manchester. Vote: 4 yes, 2 no (Mr. Hulbert and Ald. LeDoux casting no vote). Motion carried by majority. Due to the potential interest of city residents in Mr. Hansen’s hobby, Mr. Hansen will be working with Craig Anderson in order to create some type of class offering for a future recreation program. Muskego Athletic Association - Ball Field Improvements -. Mr. Kevin McCoy of MAA (Muskego Athletic Association) was present to discuss the field improvement plan and the priority list that was originally created. At this time Bluhm field improvements would be easier to accomplish than Mill Valley due to the amount of teams/groups that use Mill Valley. Mr. McCoy would like the Board to approve the switching of field improvements for the 2001 season from Mill Valley to Bluhm. The work has begun on Bay Lane and is progressing well, in spite of the weather. Mr. Hulbert moved to switch improvement schedule and begin Bluhm in 2001 and begin discussion process for Mill Valley improvements now in order to incorporate appropriate financing for Mill Valley into the school budget for 2002 ball season. Seconded by Howard Schneider. Carried by all. Firm numbers for Bluhm will be obtained from Natural Athletic Turf. Craig will have those numbers available for review at the August Park and Recreation Board Meeting. Craig will also look into who is using Bluhm #2. At this time, that field is not set up for regulation play. This additional field would be beneficial to MAA and would take pressure off of Mill Valley fields as well. Tom Zagar - Park & Open Space Plan - Tom was present to provide a copy of chapters 6-8 on the plan to the Board. This was created to be reader friendly and broken into segments for easy understanding by the lay reader. At this time, 2 new parks are proposed in the NE and SE portions of the city as well as the expansion of existing parks. All recreation trails would be paved except for horse trails and WEPCO Right-of-Way paths which will have crushed limestone (traffic bond). Rich Manchester questioned the number of individuals who are horse riders versus those taxpayers who have to pay for improvements to provide those amenities. Ms. Koble stated that most riders do not want groomed paths to ride, and only require the permission to ride in a particular area in order to be accommodated. Mr. Hulbert stated that keeping an open, rural feel is what this plan is attempting to accomplish and being able to provide those with as many varied hobbies venues to pursue those hobbies in a fiscally responsible manner should be the goal of this Board. Tom was congratulated on this plan by the Board. The full plan with suggested changes will be presented to the Board at next month’s meeting. Comments for additions, omissions and changes are to be directed to either Tom Zagar or Craig Anderson and are to be received no later than 7/21/00. WRITTEN CORRESPONDENCE Police Department Incident Reports - Craig reported that several incidents occurred. Denoon 6/29/00 --2 portable toilets were burned to the ground. Moving the toilets to a different location may be an option when the parking lot is expanded.. Lions Park 7/2/00 --A sand box was destroyed. Big Muskego Launch 6/25/00 --The pier was hit and moved several feet on BML. The No Parking sign was removed as well. Horn Park 7/2/00 --The playground equipment was damaged and markers were used on the building. Extra police patrol has been requested for Horn Park. OLD BUSINESS Jensen Center Options - Craig provided a listing of the suggested improvements to the existing Jensen Center structure in order to make the area safe and functional for at least 5 years. The total amount of monies to be expended is $16,616 (without the lighting and ceiling fans--quote is yet to be received). Improvements include: roof work, concrete sidewalk, down spout extensions to divert water from the site, interior drywall, interior duct work, interior air-conditioning, interior blinds and valences, lighting, ceiling fans, paint and caulk. Project work would begin this fall and some of the exterior work has already started. Ms. Carlson moved to approve the Jensen Center improvements at a cost not to exceed $20,000. Seconded by Mr. Manchester. Carried by all. Funding to come from Parks Dedication Accounts. Craig stated that at this time, major kitchen improvements will not be done but the kitchen will receive a face lift with paint and general cleaning. Craig also stated that $305,000 is in the Park Dedication Fund. Veterans Memorial Park Pavilion Location - The Board viewed the current site and discussed the Minutes, Parks and Recreation Board Meeting Page 3 July 10, 2000 areas that the pavilion would be best suited to be housed. The 30 foot x 44 foot pavilion, near the food court by the tree line is the preferred location. It was also decided that restroom facilities should not be housed in the pavilion but should be placed near the structure. Mr. Hulbert moved to locate the pavilion near the food court adjacent to the woods with a final exact placement to be reviewed by this Board for approval. Seconded by Ms. Carlson. Carried by all. Horse Trails - Ald. LeDoux stated that at this time there is no new information. Please place on agenda for next month’s meeting. Manchester Hill Park Electric - Craig was able to provide a dollar amount to bring additional lighting to the skating pond. $3,402 is the cost to provide service. The Board discussed the amount of light and the ability to have the lights turned off at the time of the park closing. Craig was told by WEPCO that those lights already installed do have the capability to be turned off, however, after further discussion, that ability was in question. Craig will verify that fact and until verification is obtained, additional lighting fixtures will not be added. Mr. Hulbert moved to approve the installation of primary electric service to Manchester Hill Park at a cost of $3,402. Seconded by Ald. LeDoux. Carried by all. Please place this item on next month’s agenda. Denoon Park Shed - Mr. Whipple stated that at this time, there is no new information. Please place on agenda for next month’s meeting. DEPARTMENT REPORTS Recreation Fall Program Brochure – Craig reports that the fall brochure is slated to be mailed mid-August. This is an extremely busy time for the Parks and Recreation Department. Parks Kurth Park Update – The playground is in. The residents appear to be very happy with the improved play area. The baseball field will be re-done this fall. Work will begin on the center section of the field mid-to late August. The natural fence line is coming along well and within 3 years, it is expected to be very lush and provide the residents with a barrier between their yards and the park. NEW BUSINESS Horn Field Bleachers - Craig supplied the Board with several samples of bleachers that could be installed behind the home plate at Horn Field. The suggested model was a 8-row, 15-foot length bleacher that would accommodate 80 people. After further discussion, the Board suggested a model that would hold 112 people and the installation of a hard surface of some type under the bleacher for ease of maintenance, weed and rubbish control. Ms. Carlson moved to approve the purchase of an 8-row, 21-foot galvanized frame bleacher section which would accommodate 112 persons with full width foot boards and 4-inch vertical bar guardrails at a cost of $6,268 (includes installation). Installation of a hard surface such as traffic bond under the bleacher unit is also requested. Seconded by Mr. Hulbert. Carried by all. Money to come from Park Dedication Accounts. Minutes, Parks and Recreation Board Meeting Page 4 July 10, 2000 2001 Capital Budget - Craig supplied a copy of the budget for the Board to review. At this time, he is requesting $24,809 in capital expenditures for the 2001 fiscal cycle. Items requested were a plow attachment for the new 3/4-ton pick-up truck. The current plow attachment does not fit the new truck; at the time of purchase, Craig was led to believe that it would fit. Cost of this item is $4,320. A commercial out-front mower at a cost of $16,250 (including trade-in) in order to replace the 1991 model. Mr. Hulbert questioned if some of this mowing could be out-sourced to a private provider? Craig stated that this was something that could be explored. A copy machine is also being requested at a cost of $4,239. The current copier is 10 years old and is in need of constant repair. Ald. LeDoux questioned if the city hall copier could accommodate their needs or if the centralized copier center was in the near future? Craig stated that at this time, due to his department’s need for large runs of copies and specialized copies (certificates for program participants), he felt that the need for their own copier was justified at this time. Ms. Carlson moved to approve the requested 2001 Capital Budget in the amount of $24,809. Seconded by Ms. Koble. Carried by all. OTHER BUSINESS Subdivision Plans from Plan Commission - Quietwood Creek - The recreation trail for this new subdivision will not be installed in the first lift. The city staff and the Public Works Committee felt that this would be a hardship for the developer as home construction crews would destroy the asphalt path, causing its replacement prior to build-out. This decision of the Public Works Committee was in direct opposition to what this Board had previously decided on. According to the decision of the Public Works Committee, the path would go in within 3 years but would not occur during the first lift. The Board felt that if the path was not put into place at the time of the first lift (gravel or traffic bond at the very least at the beginning of the development construction), many of the occupants of the parcels where the path is to be placed may come forward and object to the placement of the path on their property. The path location is to be noted on each plat, however, in past developments, problems have occurred with residents objecting to the path. A letter of credit will be secured from the developer to ensure that the path and monies for the path will be available for future construction. Mr. Manchester moved to request that rough grade and gravel recreation trail be installed at the time of the first lift. Seconded by Mr. Schneider. Carried by all. Additionally, the Bay Lane School area outlot cul de sac is the spot where a sewer connection is to be made; at a previous meeting (December 13, 1999), the Board requested that the sewer connection be made along the tree line and not disturb the wooded area (“Basse Woods”). According to Public Works Committee action, the sewer connection is now being made through the wooded parcel and the recreation trail will be placed over that connection once it is made. Mr. Hulbert stated that he recalled Mr. McMullen stated at the Plan Commission meeting that it was his ultimate decision as to where the best location was for utility connections. Mr. Hulbert moved to require the developer to make the permanent utility connection for Quietwood Creek and the hard surface recreation trail along the tree line and not through the wooded area. Seconded by Ms. Koble. Carried by all. Ald. LeDoux and Mr. Hulbert will be discussing this issue with the Mayor as well as the Utilities Committee. Lakewood Development - The bike path along Racine Avenue was the only requirement when Racine Avenue does expand to 4 lanes. Mr. Hulbert moved to require the lots adjacent to Minutes, Parks and Recreation Board Meeting Page 5 July 10, 2000 Racine Avenue have a recreation trail installed. Seconded by Mr. Manchester. Carried by all. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Howard Schneider questioned the work going on at Idle Isle. Craig reported that when work was begun to repair the parking lot, it was found that a drain tile had been cracked under the parking lot. The tile is being repaired and the entire lot will be repaved this Wednesday. Howard Schneider questioned if any agreement existed with the Water Bugs Ski Club regarding the slalom course? Craig stated that an agreement did exist for hours and days of practice, shows and slalom location. Those agreements should have been forwarded onto lake residents--Mr. Schneider will explore. Jerald Hulbert informed the Park Arthur (Thiesenhusen) Sub-committee members that he will be unable to make the next meeting. An alternative date of August 3, 2000 at 6:30 (Parks Garage) was decided upon. Debbie Carlson questioned what can be done to enhance the old launch site? Craig stated that a gate with a pole is going to be installed shortly. Ald. LeDoux stated that the fence that was removed at Idle Isle has a large growth of weeds. He questioned Craig if there is any future weed eradication plan for that area? Craig stated that not at this time and that if all of the green matter is removed the shore area could become muddy and slippery. Toby Whipple questioned the nitrogen at Bluhm? There appears to be a large weed growth at the field. Craig will be contacting the contractor who performed the work to see if the work was done. Kelly Koble questioned when all of the mile markers will be installed on the trail? Craig stated that within the next month the work will be completed. ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment, seconded by Mr. Manchester. Motion carried by all. The meeting adjourned at 9:25 p.m. Respectfully submitted, Linda Gulgowski Linda Gulgowski, Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Peter Theis, Irene Schuder, Tammy Dunn, Brian Turk Clerk-Treasurer