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PRB061200minutes PARKS AND RECREATION BOARD MEETING MINUTES CITY OF MUSKEGO June 12, 2000 APPROVED 7/10/00 Chairperson Toby Whipple called the monthly meeting of the Parks and Recreation Board, City of Muskego, to order at 6:32 p.m. The meeting notice was posted in accordance with the Open Meeting Law on June 8, 2000. Present: Ald. LeDoux, Mr. Toby Whipple, Mr. Richard Manchester and Mr. Craig Anderson (Director of Parks & Recreation), Mr. Howard Schneider, Mrs. Kelly Koble, Gerald Hulbert and those per the attached sheet. Mrs. Debbie Carlson was excused. APPROVAL OF MINUTES: May 8, 2000 Gerald Hulbert moved to approve the minutes of the May 8, 2000 meeting. Seconded by Howard Schneider. Motion carried by all. May 18, 2000 meeting: Mr. Howard Schneider moved to approve the minutes of the May 18, 2000 meeting. Seconded by Gerald Hulbert. Carried by all. A brief discussion occurred regarding the potential of access from Martin Drive to Park Arthur. Howard Schneider has been in contact with the property owner and has expressed the City’s interest in the parcel if it were to become available in the future. COMMUNICATIONS: Personal Appearances: Dennis Shook – All Muskego High School Class Reunion – Mr. Shook was present to discuss this event with this Board and to provide them with the answers to the numerous questions the Board posed at last month’s meeting. Mr. Shook provided a hand-drawn map of the proposed layout with the specific areas labeled. The Police Department will provide utility service and the event will repay the department for the cost of services used. Officer overtime for security will go before the Finance Committee due to the fact that if any incidents occur at the event, the Muskego Police would have to respond anyway. Wrist bands will be utilized for underage drinking control. 3 licensed bartenders will be working the 3 shifts and will manage those dispensing beer. 8 Port-o-Johns will be ordered and parking will be off of Pioneer Drive with overflow at either the High School (if shuttle service can be obtained) or Racine Avenue. The insurance carried is currently being worked out and the vendors will be charged a flat fee in lieu of a volume of sales based charge. Clean up would occur the day after the event. A Class B Liquor License application has been obtained. The Restoration Agreement will include waste removal. Snow fence will be incorporated around the entire perimeter of the park area used. Hand stamps will identify those that have paid to enter. Gerald Hulbert recommends approval of the plan including dumpster procurement, Port-o-Johns, Restoration Agreement, on-site security, fencing around perimeter of event and proof of insurance. Seconded by Rich Manchester. Carried by all. Staff will provide Mr. Shook with a formal map of the park site. Mr. Shook will work with Craig Anderson on the Restoration Agreement and other various needs for this event. Muskego Kickers - Shed at Denoon - Toby Whipple on behalf of the Kickers Soccer Club is requesting conceptual approval for the construction of a shed at Denoon for the storage of soccer equipment. The shed could also be used by the neighboring baseball diamonds for their equipment. The club would pay for and construct the shed. Gerald Hulbert suggested a temporary shed that could be moved or removed if problems occurred with it (vandals). The size of the shed or location are yet to be determined. Rich Manchester moved to approve the concept of the installation of a shed at Denoon Park, not to exceed 10' x 12' at a location yet to be determined. Seconded by Gerald Hulbert. Carried by all with Toby Whipple abstaining. Maintenance issues will need to be spelled out in the final agreement between the Kickers and the City of Muskego. WRITTEN CORRESPONDENCE Police Department Incident Reports - Craig reported that several incidents occurred this past month. Big Muskego Launch had signs and launch box destroyed as well as a boat reported stolen placed into the channel and the trailer into the wetland. The Park Ranger spoke with people who may have spotted the individuals responsible. Denoon Park a garbage can was set on fire. Skateboarding - Craig supplied the Board with a copy of written correspondence sent to him by Ald. Patterson. The individual was requesting an area that could be utilized for skateboarding within Muskego. Craig responded to the individual and highlighted the numerous activities that the City does offer as well as the potential for the installation of the rink at Park Arthur. The individual was encouraged to attend a future meeting to voice his concerns and those of his friends. DJ at Bluhm Farm Park 7/15/00 - Nichole VanEngle - Per the residents request, this item was removed from the agenda. OLD BUSINESS Jensen Center Options - Craig will be providing the Board the options available at the center for the July meeting. Many improvements can be done by the Public Works Department and Parks staff that will enhance the appearance and save on costs. Cost of the project will be provided next month. Horse Trails - Ald. LeDoux has been in contact with the individuals who run Van Patten Woods. He has also inquired about any incidents that may have occurred at this park. A reschedule date for the site visit is being planned. Please place on next month’s agenda. DEPARTMENT REPORTS Recreation Cable RFP – Craig will be putting out a Request for Proposals for the cable work that needs to be done at City Hall with the current renovation. The Aldermen’s Room and Muskego Room both need to have audio output and camera installation performed. He is also looking at an actual “cable room” for forums and talk shows locally produced. Parks Park Arthur Update – The sub committee met on May 18, 2000. At this time, plans are being created to show the entire site and how each component of the park will work with those near it. Emerald Park fill is being used to increase the sled hill and the potential now exists for an archery range. The sub committee will meet again on July 20, 2000 at 6:30 at the Parks garage. Kurth Park Update- Craig stated that the Chapter 30 permit was posted in the local press. The sites for the traffic bond and pedestrian areas have been staked out. The playground equipment will be delivered th on the 14 of June. Installation will occur this week. The Kurth Park ball diamond infield contract was supplied to the Board for their review/approval. The total cost of the project is $8,560.00 which includes Minutes, Parks and Recreation Board Meeting Page 3 June 12, 2000 $500.00 for calcined clay soil conditioner. Ald. LeDoux moved to approve the Natural Athletic Turf Inc., contract for Kurth Park in the amount of $8,560. Seconded by Gerald Hulbert. Carried by all. This project will be completed in the fall. Craig also stated that the fencing, tennis court and repaving proposals are forthcoming. Manchester Hill Park Electricity – WEPCo provided a cost estimate for the skating rink and future amenities for the park at a cost of $3,402.00. At this time, only one light would be installed at the skating rink which the Board feels may be inadequate for the lighting needs. Craig will obtain cost estimates for additional lighting for this area at next month’s meeting. Signing at Idle Isle – Craig indicated that the approved signs have been installed. Ald. LeDoux performed a site visit last weekend in the channel and he found no problems with those using the shoreline and thought that the removal of the fence actually improved the look of the area. NEW BUSINESS Veterans Memorial Park Lighting - Pieper Power provided a cost for the Veterans Park sign and flag pole lighting. The total cost of the project is $2,500. Upon approval of the local VFW post $650.00 will be deducted from that total with the VFW Post paying for the lighting of the flag pole. The City will pay the remainder of the cost with the monies from the City Operating budget. Gerald Hulbert moved to approve $1,850.00 for the cost of installing lights on the Veterans Memorial Park sign. Seconded by Howard Schneider. Carried by all. A brief discussion regarding the amount of trenching in order to reach the power source. OTHER BUSINESS Subdivision Plans from Plan Commission - Candlewood Creek - Staff recommendation for this project places the bike path on the west side of Moorland Road, wrapping around to the north side of Woods Road and continuing onto Katherine Drive. Discussion regarding the placement of other paths as developers come into the City occurred. Rich Manchester moved to approve the recommendation for the installation of the bike path from Candlewood Creek on the west side of Moorland Road to the north side of Woods Road and onto Katherine Drive. Seconded by Kelly Koble. Carried by all. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Gerald Hulbert is requesting that this Board consider a joint effort with Bay Lane School and the City to create a trail from the upper parking area down to the lower playground area of the school. Paving or gravel could be utilized. Rich Manchester after reading the “Gleanings” newsletter questioned Craig about the amount of dollars spent per individual to provide programs. According to the newsletter, 1,876 individuals participated in the Winter/Spring programs offered. Craig stated that those numbers do not include those that use open gym, open swim or pool parties. Rich questioned the $500,000 budget in relation to the number of people actually “served”. Craig is creating a formula that will better show the true number of people vs. the amount of money spent. ADJOURNMENT - There being no further business, Gerald Hulbert moved for adjournment, seconded by Kelly Koble. Motion carried by all. The meeting adjourned at 8:15 p.m. Respectfully submitted, Minutes, Parks and Recreation Board Meeting Page 4 June 12, 2000 Linda Gulgowski Linda Gulgowski, Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Peter Theis, Irene Schuder, Tammy Dunn, Brian Turk Clerk-Treasurer PRBM000612.doc