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PRB050800minutes PARKS AND RECREATION BOARD MEETING MINUTES CITY OF MUSKEGO MAY 8, 2000 APPROVED Chairperson Toby Whipple called the monthly meeting of the Parks and Recreation Board, City of Muskego, to order at 6:30 p.m. The meeting notice was posted in accordance with the Open Meeting Law on May 4, 2000. Present: Ald. LeDoux (6:31), Mr. Toby Whipple, Mrs. Debbie Carlson, Mr. Richard Manchester and Mr. Craig Anderson (Director of Parks & Recreation) and Mr. Howard Schneider. Mrs. Kelly Koble and Mr. Jerald Hulbert were excused. APPROVAL OF MINUTES: Howard Schneider moved to approve the minutes of the April 10, 2000 meeting. Seconded by Debbie Carlson. Motion carried by all. Rich Manchester questioned the ordinance issue regarding the Idle Isle fishing portion of the meeting minutes and asked for clarification from Craig as to how much power this Board had with regard to changing it? Craig stated that this Board can empower the Parks and Recreation Director to “limit” fishing but cannot arbitrarily change the ordinance. Therefore, they can allow the Director to remove fishing restrictions or place new restrictions if necessary. COMMUNICATIONS: Personal Appearances: Dennis Shook – All Muskego High School Class Reunion – Mr. Shook was present to discuss this event with this Board and obtain input as well as inform the Board of what the group has planned. The event is to take place on September 2, 2000 (12 Noon – 12 Midnight). Music, food and refreshments are to be provided. The Mayor has suggested to the group using the Veterans Memorial Park area for this event in lieu of Muskego County Park. Mr. Shook has spoke with Jack Spoerl (Muskego Festival Committee) who has provided numerous suggestions and contacts. Interest is already starting to build. A large tent would be placed on the site with any picnic tables the Parks and Recreation Department can provide, knowing that this is also Labor Day weekend and many of the park areas are reserved for other gatherings. The Board is concerned as to how this group will limit this event to “Muskego High” grads only? Mr. Shook conceded that this would be difficult to enforce, but does not see it to be a problem. Estimated amount of attendee’s ranges from 500-2,000 people, which is much lower than an average day during the City festival. Due to the renovation at City Hall, parking will be at a premium. Mr. Shook is looking into the feasibility of using the high school parking lot and providing a shuttle service to party goers. Power and water service issues are still being resolved. The Board questioned the timing of the City festival tear down and the set-up of the reunion party. At this time it does not appear to have much overlap and perhaps many of the food vendors may leave their units on-site. Craig stated that some type of bond or contract would be necessary in case of any damage or failure to return the site to its natural appearance. Mr. Shook had no problem with that requirement. Security during the party is a concern with the Board. 2 weekends in a row with additional police staffing may prove to be costly for the City. Mr. Shook stated that any profits from this event would go directly to the high school Minutes, Parks and Recreation Board Meeting Page 2 May 8, 2000 as a donation. Portable toilet facilities and number of units necessary will also need to be determined. Howard Schneider moved to give preliminary approval to the Reunion Event contingent upon the following items be provided to the Board at next month’s meeting: Electric service, water service, security, portable toilets, shuttle service, clean-up, additional parking availability (# of spaces), fees if any, proof of insurance, staging area, layout of site and food area. Seconded by Debbie Carlson. Carried by all. Please place on next month’s agenda. WRITTEN CORRESPONDENCE Police Department Incident Reports - Craig reported that several incidents occurred. Horn Park had several incidents. The gate was hit by an automobile and will be replaced with a 20-foot gate. The scoreboard box protector was broken; however, no damage was sustained to the components of the scoreboard itself. Additionally, bottles were broken at the threshold of the door at the park as well as fecal matter spread on a slide. Big Muskego Lake fee box was broken into and the lock cut- off. Unknown amount of money was taken, but since it occurred during the week, no weekend fees (significantly higher in monetary value) were affected. OLD BUSINESS DEPARTMENT REPORTS Recreation Discuss Jensen Center Study – Craig requested that the city engineering firm provide a detailed cost estimate to determine the feasibility of renovation at the Jensen Center. R&M had determined that it was more costly to renovate the building (45 years old) than to build a new structure with all of the long-range needs accounted for at a cost of $515,000. Craig and his staff cannot justify that type of expenditure at this juncture but are looking for ways to spruce up the existing building. He is looking for any suggestions from the Board on this matter. Rich Manchester was strongly not in favor of spending $515,000 for this type of structure. Craig stated that with a 71% increase in event participation, he is committed to serving the public’s needs and wants with respect to recreation offerings. Cooperative efforts with New Berlin and Franklin have helped to ease the strain on the buildings available to hold classes but in the near future, alternative solutions will have to be addressed. Debbie Carlson suggested adding onto Horn Park. Craig stated that there are parking issues that cannot be dealt with until the parcel of property abutting the park is acquired by the City. At this time, water problems, paint, window treatments and basic touch-ups are what his staff have suggested. Craig will be coming to the Board with options. Summer Brochure - Craig reports that the brochure mailed at 48 pages with 16 pages of new programs. Positive feedback has been received by the community on the brochure. Department Move - Craig informed the Board that the move has been great for his staff. They are enjoying windows and a view. The inter-department exchange has also been a great benefit to both groups who seldom get to interact together. Craig feels that the pre-planning that was done really helped to ensure that the move was as smooth as possible. At this time he is experiencing some problem with the interface between their computers and the printer. The IS Department has been working on this problem and hope to have it corrected quickly. Minutes, Parks and Recreation Board Meeting Page 3 May 8, 2000 Parks 6” Water Main at Manchester Hill Park – Craig reported that the Finance Committee approved the funding for this project. Kurth Park Playground- Craig also reported that this expenditure was approved by the Finance Committee. The equipment will be installed in June. Electrical Cost of Manchester Hill Park – Sean McMullen of R&M indicated that the cost to provide electrical service to Manchester Hill Park would be similar to that of Idle Isle. Craig will be contacting WEPCo who will provide a cost estimate for the hook-up. Bellview/Bay Lane Gate – The gate has been ordered and will be installed by the start of classes in the fall. Signing at Idle Isle – Craig provided a sample of one sign with 3 statements for those using the park: 1. Be courteous to boaters and neighbors across the channel; 2. Always use the garbage receptacles and portable toilet facilities; 3. Be safe around the channel’s edge (channel depth to 8’). After discussion, the Board determined that item #2 was not necessary and chose to delete the verbiage from the proposed signage. At this time, the Board felt that only one sign was necessary to be installed at the entrance of Idle Isle, however, more will be placed if the need exists. Craig also informed the Board that the “No Fishing” signs and fencing has been removed and no complaints have been made. Debbie Carlson moved to approve the installation of one sign at the entrance of Idle Isle with the verbiage from items 1 and 3 to be placed on the sign. Seconded by Howard Schneider. Carried by all. Dog Signs on WEPCo. Trail – Dog waste pick-up signs will be installed along the WEPCo. trail. They cost approximately $15-16 each. Mile Markers on Muskego Recreation Trail (WEPCo.) – Mile markers will be placed along the trail very shortly. Bay Lane Ball Field Work – Craig reported that due to the late snow and rainfall, work on the field could not be completed without interfering with the baseball season. All parties affected were in favor of the work beginning after August 4, 2000. NEW BUSINESS Ads Contract – Liturgical Publications - Craig supplied the Board with the contract for next year’s ad sales contract. It has been working extremely well and with the 60/40 split of profits the City has made considerably more money than in the past with the old provider. Rich Manchester moved to approve the Liturgical Publications contract for one year. Seconded by Howard Schneider. Carried by all. Ball Field Maintenance Work - Craig supplied a copy of the fee schedule allotted to all those who have requested his staff perform maintenance work on the ball fields. MAA has already paid their bill Minutes, Parks and Recreation Board Meeting Page 4 May 8, 2000 in full. Rich Manchester moved to approve the fee schedule as submitted. Seconded by Ald. LeDoux. Carried by all. Urban Forestry Plan Discussion - Craig informed the Board that they need to approve the existing Urban Forestry Plan. Rich Manchester questioned how this plan works with and is different from the Conservancy Plan, which was just approved. Craig stated that the Conservancy Plan is far more involved with scientific data that will help to ensure that the City is utilizing the land to its fullest potential as well as targeting areas that the City may wish to acquire at a later date if they are to become available. Howard Schneider moved to approve the Urban Forestry Plan. Seconded by Debbie Carlson. Carried by all. OTHER BUSINESS Subdivision Plans from Plan Commission - None COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Ald. LeDoux has asked that the bleachers that are currently stored be provided during the City Festival for the audience during the wrestling demonstration. Craig will coordinate. Additionally, Ald. LeDoux provided numerous handouts for Van Patten Woods, which utilizes their pedestrian paths for bikes/pedestrians as well as horses. Those interested will be taking part in a site visit on June 4, 2000. ADJOURNMENT - There being no further business, Debbie Carlson moved for adjournment, seconded by Howard Schneider. Motion carried by all. The meeting adjourned at 8:15 p.m. Respectfully submitted, Linda Gulgowski Linda Gulgowski, Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Peter Theis, Irene Schuder, Tammy Dunn, Brian Turk Clerk-Treasurer PRBM000508.doc