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PRB031300minutes PARKS AND RECREATION BOARD MEETING MINUTES CITY OF MUSKEGO MARCH 13, 2000 APPROVED The monthly meeting of the Parks and Recreation Board, City of Muskego, was called to order at 6:30 p.m. by Chairperson Jerald Hulbert. The meeting notice was posted in accordance with the Open Meeting Law on March 9, 2000. Present: Mr. Jerald Hulbert, Ald. Le Doux (6:31), Mr. Toby Whipple, Mrs. Debbie Carlson (excused at 7:30), Mr. Richard Manchester and Mr. Craig Anderson (Director of Parks & Recreation). Mr. Howard Schneider and Mrs. Kelly Koble were excused. APPROVAL OF MINUTES: Rich Manchester moved to approve the minutes of the February 14, 2000 meeting. Seconded by Toby Whipple. Motion carried by all. COMMUNICATIONS: Personal Appearances: Hockey Rink - Muskego Festival Committee - Craig reported to the Board that the hockey rink had been purchased after the Finance Committee granted approval for the expenditure with the placement of the rink to be approved by the Common Council. The rink is 200 feet x 85 feet in size and after much deliberation and discussion, Craig felt that the structure would be too large to be permanently placed at Veteran’s Memorial park. Ald. Chiaverotti and Jack Spoerl were present to discuss their concerns with the size of the rink as well as potential uses for the rink if it had to be placed at the park. Craig had researched the past comprehensive plans to determine what had been intended for the area and it was found that initially, the park was to be a high-use park and over the years, that focus for the same park had changed to a more passive park area. Craig has determined that Park Arthur may be a better place for the rink due to the sledding hill being located there as well. The rink can be made smaller by reducing the number of straight-aways on the rink. Ald. LeDoux mentioned that not only does the Festival Committee use the Veteran’s Park area but others as well and the rink may impact their activities as well; however, he feels that the rink should be placed somewhere permanently, at its full size. Toby Whipple moved to have the Park Arthur Subcommittee review this issue at its next meeting. Seconded by Rich Manchester. Carried by all. Idle Isle Use - Water Bugs Ski Team, Inc. (Doug Aird) - Doug was present along with Tom Reck (new President of the Water Bugs) to discuss the club’s use of city facilities. Dates and times are almost identical to last year with the potential addition of Level 3 (experienced skiers) class to be offered after Labor Day (when the use of the lake tends to subside). Buoy placement was discussed with respect to the area available to swimmers and anglers. Doug also reported that show boat drivers will now need to be certified to perform this duty which adds another level of safety to this event. Toby Whipple moved to approve the 2000 agreement between the Water Bugs Ski Team Inc., and the City of Muskego. Seconded by Debbie Carlson. Carried by all. Minutes, Parks and Recreation Board Meeting Page 2 February 14, 2000 The Board reviewed the Lease Agreement between the water bugs and the City of Muskego for the use of the Idle Isle Park building. The only major change with the lease was for the utilities portion, requesting that the water bugs pay any cost above and beyond $50.00 for June, July and August for building electric costs. Rich Manchester moved to approve the Lease Agreement between the Water Bugs Ski Team Inc., and the City of Muskego for the Idle Isle Park building. Seconded by Debbie Carlson. Carried by all. The Board also reviewed the Ski Jump Agreement. Craig stated that the signage for the ski jump indicating that it is the private property of the water bugs would be posted again this year and Doug stated that lighting will be installed. Debbie Carlson moved to approve the Agreement for the Ski Jump between the Water Bugs Ski Team Inc., and the City of Muskego. Seconded by Rich Manchester. Carried by all. WRITTEN CORRESPONDENCE Police Department Incident Reports - Craig reported that several incidents occurred. Bluhm Park sustained car damage to Diamond #2 and the water fountain was torn from the wall. Manchester Hill Park has been affected by BMX bike riders who have “carved” a bike trail along the top portion of the park ridge. Idle Isle had a BFI dumpster set on fire. OLD BUSINESS Bay Lane Fence Gates - Craig has contacted the school to request permission to have the Public Works Department install gates on Bellview and Bay Lane for the Quietwood subdivision. Additionally, Craig received written correspondence from a resident also requesting gate installation on Lake Point and Guernsey. To date the residents requests to the school have been denied. Chairman Hulbert will take this request to the school directly for approval. Toby Whipple recommends approval for Public Works to install gates at Bellview and Bay Lane. Seconded by Rich Manchester. Carried by all. Kurth Park Update - Craig reports that Tom Chiconas and Tom Zagar have completed the Chapter 30 application and the natural fence line will be in the works shortly. Playtime has been contacted and they will be finished installing the playground equipment by Memorial Day. Work on the building will begin in approximately 2 weeks. Horse Trails - Ald. LeDoux performed a site visit to a trail. He will be coordinating a site visit for interested Board members. Even if he is removed from this Board after the elections and placed on another Committee, Ald. LeDoux has stated that he will continue to work on this particular project. Please place this item on the June meeting agenda. DEPARTMENT REPORTS Recreation Department Moving April 20 - Craig reports that the department will be moving on April 20 to the Parks building until the end of September. The renovations at City Hall should be completed by that time and they will move back to City Hall. Phone numbers and computer connections will remain the same. Minutes, Parks and Recreation Board Meeting Page 3 February 14, 2000 Summer Brochure - Craig reports that the brochure is slated to mail at the end of April. Several new programs are being offered; including skateboard lessons and summer camp (one-week- intervals) at Denoon. April Parks & Recreation Board Meeting - Craig informed the Board that the April meeting will be held at City Hall and the May meeting will be at the new Library location. Parks Park Arthur Lease - The Board reviewed the lease provided by Craig. Toby Whipple moved to accept the lease as submitted. Seconded by Rich Manchester. Carried by all. Manchester Hill Park Fire Hydrant - Craig discussed this issue with Sean McMullen from Ruekert and Mielke. Sean reports that a 2-inch main would be considerably cheaper than a 4-inch main ($7,000 vs. $50,000). The Board would like Craig to explore the reasons behind the large price discrepancy as well as the potential for future restroom facilities in the park and if the 2-inch main would be sufficient to provide adequate water service to the area. Craig will gather additional data and report to the Board at next month’s meeting. Snowmobile Access - Lake access 17 and Denoon Park sustained damage at the conclusion of this year’s snowmobile season. Questions remain regarding the Icetronauts and their responsibility for closing off the access points. Steps will need to be taken to repair the damage and the use of barriers to ensure that the access points are securely closed. Craig is attempting to contact the representative from the club. NEW BUSINESS Fall Denoon Park Schedules - Craig supplied two requests for athletic field use for 2000. At this time, it appears that both MAA (flag football) and the Muskego Kickers (soccer) have requested the Denoon Park area at the same time. Mr. Nick Aron on behalf of MAA and Toby Whipple on behalf of the Kickers were present to discuss this issue and come up with a solution. It was discovered that MAA had not used the entire Bluhm Farm III area and if used, would be more than sufficient for their needs and would not need Denoon Park at all. The Board determined that Bluhm will be used specifically for flag football and Denoon will be soccer exclusively. Both representatives, along with Craig Anderson will ensure that all individuals and coaches of both groups are made aware of this binding decision. Rich Manchester moved to designate Bluhm Farms for flag football and Denoon Park will be used for soccer. Seconded by Ald. LeDoux. Carried by all, with Toby Whipple abstaining. Contract Bids - Craig supplied a copy of the bid sheet with all those submitting a bid for the lawn mowing portion of his department’s contract bids. The lawn mowing is the only bid that requires approval due to it being over $15,000. The low bid, Robin’s Nest Landscaping ($19,500) was not the recommended vendor by Craig. Due to their lack of experience in large jobs and lack of equipment, Craig felt they would not be able to provide the level of service the city requires. F&W Landscape Specialists ($19,950) was the next lowest bidder and they had the contract two years ago. There were no complaints with F&W and Craig recommends awarding the bid to them. Ald. Minutes, Parks and Recreation Board Meeting Page 4 February 14, 2000 LeDoux recommends approval of F&W Landscape Specialist to perform the lawn mowing for the City of Muskego, not to exceed $19,950. Seconded by Toby Whipple. Carried by all. Contracts for weed eradication will also go to F&W Landscape Specialists ($725.00). City Hall/Library grounds service was awarded to Brinkman’s Greenhouse ($4,000). Portable toilet facilities was awarded to Waste Management ($7,050.85). Chapter 26 Changes - Craig supplied an edited copy of the document for the Board to review. The major change was within the area addressing dogs with the following conditions added for safety. (1) Dogs must be on a leash no greater than 6 feet in length. ( 2) Dogs must be under the control of the owner at all times. (3) Dog’s waste must be cleaned up by the owner. Additionally, signs will be posted reminding residents to pick up the dog waste or be subject to a forfeiture fee. Discussion by the Board regarding the availability of “leash free” areas within the city? Toby Whipple moved to approve Chapter 26 as submitted. Seconded by Rich Manchester. Carried by all. OTHER BUSINESS Subdivision Plans from Plan Commission - None COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Craig reports that the grading at Veterans Memorial Park will be in conjunction to the placement of the pavilion. Additionally, an Eagle Scout will be working on repairing and repainting the gazebo. In the recent issue of the Muskego Sun an article was submitted by a resident regarding pool use and lack of access to the pool for their particular group. Craig contacted the author of the item and has invited her along with any other individuals within the group to attend the next meeting to discuss this issue. ADJOURNMENT - There being no further business, Ald. LeDoux moved for adjournment, seconded by Rich Manchester. Motion carried by all. The meeting adjourned at 8:00 p.m. Respectfully submitted, Linda Gulgowski Linda Gulgowski, Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Peter Theis, Irene Schuder, Tammy Dunn, Brian Turk Clerk-Treasurer PRBM000313.doc