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PRB021400minutes PARKS AND RECREATION BOARD MEETING MINUTES CITY OF MUSKEGO FEBRUARY 14, 2000 APPROVED The monthly meeting of the Parks and Recreation Board, City of Muskego, was called to order at 6:30 p.m. by Chairperson Jerald Hulbert. The meeting notice was posted in accordance with the Open Meeting Law on February 10, 2000. Present: Mr. Jerald Hulbert, Mrs. Kelly Koble, Ald. Le Doux, Mr. Howard Schneider, Mr. Toby Whipple, Mrs., Debbie Carlson, Mr. Richard Manchester and Mr. Craig Anderson (Director of Parks & Recreation). APPROVAL OF MINUTES: Howard Schneider moved to approve the minutes of the January 10, 2000 meeting, as amended. Seconded by Toby Whipple. For clarification, Debbie Carlson amended the attendance to include herself at the meeting and Howard Schneider amended the minutes on page 2 in reference to the Little Muskego Lake Association to Little Muskego Lake District. Motion carried by all. COMMUNICATIONS Personal Appearances: Muskego Athletic Association - Ball Field Improvements - A recent meeting between Dr. Drury (School District), Gerald Hulbert, Craig Anderson, Mayor De Angelis and Debbie Carlson it was requested by the group that MAA present their plan for the funding of the improvements along with their financial commitment to the project and the suggested time-table. Mr. Joe Thibedeau provided a plan with costs associated with the fields to be improved as well as the improvements sought. At Bay Lane, 4 fields would be fixed and new sod would be installed to the base paths at a cost of $22,000. Work for these fields would be scheduled for spring/fall of 2000. Cost sharing would be $11,000 contribution by MAA, $5,500 Parks & Recreation Department and $5,500 from the School District. Costs for Mill Valley and Bluhm were estimated and would be scheduled to begin in the spring of 2001 and spring of 2002 respectively. Discussion by the Board as to the amount of use of the fields with respect to the payment for the improvement of the fields. Board wishes to ensure a fair and equitable contribution scale for all parties involved in the project. At this time, maintenance of the fields is not included in the cost-sharing improvement plan. Craig noted that MAA was billed approximately $4,300 last year for their portion of the maintenance of the fields that they used. Debbie Carlson moved to recommend approval of the proposed improvement plan for Bay Lane School fields for the year 2,000 based upon the recent meeting with the Mayor , School District and several Parks and Recreation Board members. Seconded by Kelly Koble. Carried by all. MAA to meet with Finance Committee for approval in March. WRITTEN CORRESPONDENCE Police Department Incident Reports - No reports OLD BUSINESS Minutes, Parks and Recreation Board Meeting Page 2 February 14, 2000 Veterans’ Memorial Park - Craig reports that after hearing back from the South East Region after review of the grant proposal submitted, the City did not rank high enough to be granted any stewardship fund dispersal. Craig will re-apply next year for any available monies. Don Reidy was present as a representative of the Lions Club and questioned how much interest the City has in their venture now that the funding source has dried up. The Lions Club may consider moving their pavilion to a different location if the City is not able to commit to assist in the creation of Veterans’ Memorial Park. Craig stated that the City has several items in the works with the Historical Settlement and the potential acquisition of an ice rink and believes that money may be available from the Kurth Park renovation due to the amount of in-house work done on the project which kept costs lower than the budgeted amount as well as the Emerald Park Landfill settlement money. Chairman Hulbert asked the Board members their feeling on the pavilion and all were in favor of the City committing to further develop this site. Horse Trails - Ald. LeDoux suggested that the Board members perform a site-visit some time in spring/summer to better understand the layout of the trails. Please place this item on next month’s meeting agenda. DEPARTMENT REPORTS Recreation Baseball Clinic - Craig reports that over 100 children participated in the clinic hosted by Jerry Augustine. Many players and coaches showed up to volunteer their time and talent to make this clinic a great success. Gleanings Newsletter - Craig supplied a copy of the newsletter to the Board members. This newsletter is a vehicle for his department to inform the City leaders about their activities and up coming events. March Parks & Recreation Board Meeting - Craig informed the Board that the March meeting will be held at City Hall and the April meeting will be at the new Library location. Parks Stewardship Grant - Please see Old Business “Veterans’ Memorial Park” Jensen Center - R&M did analysis for the Jensen Center and found it to be structurally sound. Craig will be meeting with R&M in the next 3 weeks for inside work plans and drainage plans. Old Settlement Centre - Craig reports that he will have two bid proposals for a P&R Board meeting in the future. Contract Service Bids - Craig reports that due to changes in the State Budget parameters, the City will no longer have to submit for public bid contracts under $15,000. At this time, that would only require that the Lawn Mowing Service Contract be submitted for public bid and brought to this Board for approval recommendation. The Board questioned Craig on the cost of snow removal at the new Library site. Craig indicated that since he has only had to have the Library plowed once (this weekend) he is unable to come up with a complete cost report. Minutes, Parks and Recreation Board Meeting Page 3 February 14, 2000 Idle Isle Boat Launch - Craig reports that the light has been moved at a cost of $671.00 nearer to the launch. Water Bugs Incident - Due to Craig receiving a telephone call approximately 2 ½ weeks ago from an anonymous citizen regarding an incident that took place on August 31, 1999, Craig invited Mr. Doug Aird from the Water Bugs to this meeting to discuss the particulars of the incident. According to Mr. Aird, two individuals have had verbal arguments in the past due to unrelated issues not st concerning the Water Bugs. On the 31 of August, the argument escalated to a point where the Police were called and Citations were issued. Both individuals formally apologized to the Water Bugs and resigned from their posts within the group. Craig wished that this item be brought to the Board’s attention due to the usage agreements between the Water Bugs and the City of Muskego coming to this Board at next months meeting. Doug Aird also reports that money may be available from USA Ski to provide lessons to the blind and disabled. NEW BUSINESS Parks and Open Space Plan - Land Acquisition - Craig supplied a document from July 17, 1997 which detailed the potential land areas that the City could consider for open space planning. Craig, Brian Turk and Tom Zagar will go over these areas again. Both Gerald Hulbert and Howard Schneider visited with a resident/property owner near Martin Drive abutting Park Arthur to discuss their future plans for their parcel of land (approximately 20 acres). At this time, the residents have no desire to subdivide the property nor do their children. The Board needs to determine if the they would like to consider this property and negotiate a purchase price for this or any other parcels that may become available that abut Park Arthur. The Board requests that property located near the Park be identified as potential future acquisitions for the City. Fence by Bay Lane Middle School - Bellevue - Chairman Hulbert provided some history of the area in question and indicated that at the building of the School (1968) a fence was installed around the perimeter of the School. At this time, numerous children are jumping the fence to gain access to their homes located over the fenced-in area. This is a safety concern for the school. A gate installed on Bellevue would help to alleviate this safety issue. The City would pay for the cost of the gate and culvert due to it being on City property. Additionally, the installation of another gate at the Quietwood Creek subdivision would need to be installed. The Mayor will negotiate the cost and installation with the developer. Howard Schneider moved to recommend the installation of a gate at Bellevue. Seconded by Toby Whipple. Debbie Carlson voiced her concern regarding the residents that the installation of the gate would impact. Cars parked on their street on the weekends when the Bay Lane School parking lot is full could be an inconvenience for the residents. Howard Schneider withdrew his motion. Toby Whipple agreed to the withdraw motion. Please place on agenda for next months meeting. Ice Rink from West Bend - Craig reports that the City of West Bend has available a 200 x 85 foot hockey rink side boards. The rink boards has never been used and cost the City of West Bend $7,000 in wood products alone. The City is asking for bids for the rink. Craig has traveled to West Bend and thinks that the rink would be an excellent addition to the Veterans’ Memorial Park due to the plan including a rink that would be used year-round. Craig suggests the City of Muskego submitting a bid of $4,000 for the rink and also allocating $500.00 for the trucking of the rink to Muskego. The DPW has already agreed to store the rink until installation can commence. Debbie Carlson is concerned about the look of the rink detracting from the Veterans’ Park design. The Minutes, Parks and Recreation Board Meeting Page 4 February 14, 2000 height of the boards surrounding the rink are approximately 4 feet high. Kelly Koble suggested that landscaping could be used to effectively camouflage the outer walls of the rink. Rich Manchester moved to recommend approval, not to exceed $4,500 for the acquisition and trucking of the skating rink. Seconded by Toby Whipple. Debbie Carlson was not in agreement of the placement of the rink in the Veterans’ Park area and would like to see the rink located elsewhere. The Board was reminded that the plans for Veterans’ Park do include a year-round rink structure. Several of the members were unaware of the use of 4 feet high walls to surround the rink. Rich Manchester called the question. Vote, 5 yes 2 no (Carlson and Koble). Motion carried by majority. 2000 Diamond Request Forms - Craig provided a report with the requests for diamonds for the 2000 year. There are no scheduling conflicts. Toby Whipple moved to approve the Diamond Request Form as submitted. Seconded by Rich Manchester. Carried by all. OTHER BUSINESS Subdivision Plans from Plan Commission Sarah Estates -Preliminary Plat - The Board reviewed the preliminary plat that was submitted. ½ acre lots are the size designed. The recreation trail needs to be connected to Parkland Drive by the developer. Rich Manchester questioned if the bike path could be installed along Woods Road if frontage area exists. Craig will explore options available. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Chairman Hulbert thanked Howard Schneider for his work with the Lake District regarding the preservation of environmental sensitive lands near the lakes. Chairman Hulbert mentioned that Briggs and Stratton dump is scheduled to be shut down by Briggs. At this time, the only item dumped in the area was foundry sand. The area is 100+ acres with a nice building located on the property. The City should explore acquisition of this land due to the small amount of green space in the southern area of the City. Additionally, the building located on the property could be used to house the Fire Department in the area when they need to expand in the future. Rich Manchester would like to see samples of the sand tested to determine composition of the material dumped to ensure that it does not contain harmful chemicals. ADJOURNMENT - There being no further business, Rich Manchester moved for adjournment, seconded by Howard Schneider. Motion carried by all. The meeting adjourned at 8:16 p.m. Respectfully submitted, Linda Gulgowski Linda Gulgowski, Recording Secretary pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Peter Theis, Irene Schuder, Tammy Dunn, Brian Turk Clerk-Treasurer PRBM000214.doc