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PRB011000minutes PARKS AND RECREATION BOARD MEETING MINUTES CITY OF MUSKEGO JANUARY 10, 2000 APPROVED/Amended The monthly meeting of the Parks and Recreation Board, City of Muskego, was called to order at 6:30 p.m. by Chairperson Jerald Hulbert. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, January 6, 2000. Present: Mr. Jerald Hulbert, Mrs. Kelly Koble, Ald. Le Doux, Mr. Howard Schneider, Mr. Toby Whipple, Mrs. Debbie Carlson and Mr. Craig Anderson (Director of Parks & Recreation). Absent: Mr. Richard Manchester. APPROVAL OF MINUTES: Ald. Le Doux moved to approve the minutes of December 13, 1999 meeting, as amended. Seconded by Toby Whipple. For clarification, Chairman Hulbert amended the minutes on page 2 in reference to the trees to diameter/caliper. Motion carried by all. COMMUNICATIONS: Personal Appearances: Lions’ Club—Veterans Memorial Park Mr. Don Reidy from the Muskego Lions’ Club and Chief John Johnson addressed the Board members. They were requesting some direction from the Parks and Recreation Board to use Veterans Memorial Park as the site to celebrate the Muskego Lions’ Club’s thth 50 anniversary. As part of their 50 anniversary, they presented a conceptual plan to build a shelter (40’x50’) at Veterans Memorial Park; further, due to the club’s budget, they would be looking for another source to help with the amenities for the building— bathrooms and storage. They presented the Board with some pictures of a shelter at one of the New Berlin parks. Discussion with Director Anderson on the possibility of grant moneys being available. Chairman Hulbert stated that a consensus would have to be reached between the festival committee, the Parks and Recreation Board, and the Muskego Lions’ Club as to what would be in the best interest all three entities. Board members discussed the advantage and of having a pavilion at this location and felt that it would be a very positive improvement to the park, but a decision would depend on whether or not grant moneys would be approved. This will be an item for the February meeting. Minutes, Parks and Recreation Board Meeting Page 2 January 10, 2000 Muskego Athletic Association—Baseball Fields Representing the Muskego Athletic Association (M.A.A.) were Kevin McCoy, Tom Fellin and Jack Albert. Director Anderson updated the Board members on the discussions with Principal Murphy regarding getting on the Bay Lane ball diamonds prior to the end of the school day/year as well as a effort to make the diamonds safe for the school children in their baseball activities. The M.A.A. were asking what it would cost to upgrade these baseball fields. Director Anderson presented a base bid proposal amounting to $14,795 for the four fields; the base bid with alternatives amounting to $21,630. He mentioned that the aldermen were reluctant to put money into the school fields. Mr. McCoy stated that there was a liability issue with using the fields as is and felt that a fair and equitable solution could be reached between the three entities—school, M.A.A. and city. They would like to see the work get done, including the alternatives and they would like to help finance the project, but they cannot completely finance it. He mentioned the M.A.A. is pursuing to investigate if federal grant money would be available; if so, possibly to purchase their own fields, or rent the land; also, to see if local businesses would support it. In the interim, they are looking at what they can do to help service the community and the children. Their solution would be to split the cost with another entity. Also, if they split the cost, can the maintenance fees be waived? Chairman Hulbert felt that a joint meeting between members of the School Board, members of the Common Council, and the Parks and Recreation Board would be in order, but first preliminary meetings with Dr. Drury, Gary Rosploch, Mayor De Angelis and Director Anderson as soon as possible. There was discussion on the facility agreement that the department has with the school district. Also, discussed was the maintenance of the lights at the Mill Valley field; they would also like to see a service light installed on the shed. It was noted that there are fields at several of the parks, some of which are to be renovated this year. WRITTEN CORRESPONDENCE: Police Department Incident Reports: No reports. OLD BUSINESS: Park Arthur Weed Tipping Director Anderson had discussions with Tom Zagar, Peter Theis, and Sean McMullen and there is an area of the existing farmland where they can dump. He stated that there would be a smell that would exist while the dumping is being done. Mr. Howard Schneider moved to allow weed tipping as set by the location map and if the smell is bad, the Little Muskego Lake Association District will have to come back to the Parks and Recreation Board to investigate other options for the year 2000. Mrs. Koble seconded. Mrs. Koble inquired how much would be dumped? Mr. Schneider said it was Minutes, Parks and Recreation Board Meeting Page 3 January 10, 2000 100’x100’ by 4’ deep. However, when it dries out, it will decrease in size. He mentioned that they would probably dump four to five loads a day, three times a week. If any citizen has an issue once the dumping starts, it was felt that they could complain to the Mayor’s office and the Mayor could take the necessary action to stop the dumping until the Board could act. Upon a voice vote, the motion carried unanimously. Kurth Park Timeline/Costs The Board members were in a receipt of the timeline/costs for the Kurth Park development of the northern and central sections. Director Anderson went over this timeline/costs, indicating that the items would be done in phases with the Board being advised as the project progresses. He predicted that the development of the northern and central sections would be done by the end of 2001. Tudor Oaks Director Anderson had discussed the Tudor Oaks property with Mayor De Angelis who had spoken with Alderman Slocomb. The idea was to try to get done with Kurth Park, Park Arthur and Veterans Memorial. He was told there would be fill (from the landfill) available in about five years which would be the approximate time to get the three parks developed. Then, if they have a site plan available for Park Arthur, there may not be a need for the Tudor Oaks property. Denoon Park Reseeding Director Anderson reported that reseeding the Denoon Park baseball field would be approximately $2,955 for topsoil material, fertilizer, herbicide, and equipment material. This does not include labor costs. He mentioned that the Muskego Kickers were going to help with the parks staff with the seeding of the project and will coordinate the help with Mr. Whipple. Horse Trails Director Anderson spoke with Alderman LeDoux on the horse trails. This item was deferred until the next meeting. DEPARTMENT REPORT: Recreation: Baseball Clinic Jerry Augustine would like to hold another baseball clinic for the youth of the city. He has done some clinics in the springtime; this one would be done in the winter for ages 5-15. Minutes, Parks and Recreation Board Meeting Page 4 January 10, 2000 His time would be donated. This clinic would be sponsored by the M.A.A., the Muskego High School Baseball, and the department. Participants Statistics An accounting of the number of participants in the fall recreation programs was provided to the Board members. The department has grown in the amount of participant numbers. Director Anderson acknowledged the efforts of the staff in these numbers increasing, especially in the pre-school age programming. Parks: Muskego Recreation Trail Mile Markers The department is proposing to install mile markers on the MRT (Muskego Recreation Trail). It is being debated whether to mark every mile or half mile or at the road’s end marking the distance. This project is expected to be completed before spring. Park Arthur Plan Director Anderson asked if the Board wanted to involve other entities in the development of the plan for Park Arthur? Chairman Hulbert suggested that having a needs assessment done would help to develop a plan for this park. He wanted to make sure that the needs of the community would be met. He recommended a sub-committee of the Parks and Recreation Board be set up to formulate a plan. Board members appointed to this sub- committee were Director Anderson, Chairman Hulbert, Mr. Schneider, and Mr. Whipple. The committee members will gather input from the M.A.A., the soccer club, and other organizations to come up with some conceptual ideas on the development of the park. These ideas will then be brought before the Board and then taken to a landscape architect firm to draw up plans. NEW BUSINESS: Subdivision Plans From Plan Commission: There were none. Rosewood Subdivision Chairman Hulbert reminded the Board that they had asked the Finance Committee to enter into negotiations or take a look at the property as there was about six acres that they may or may not be able to use. Director Anderson reported that the Finance Committee deemed the parcel would be too costly for the amount of acreage that was under preservation for wetlands. Minutes, Parks and Recreation Board Meeting Page 5 January 10, 2000 COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Board spent some time discussing conservancy funds and the limited amount. It was felt that the City will have to come up with some type of conservancy plan, what they are going to use for land, and the scope of the plan. Chairman Hulbert informed the Board members that an agreement had been made at the Plan Commission level with Mr. Krause of the Champions Village. They were going to make a MRT connection between the main road off of Durham Road with the right-of- way that was installed. The developer has not stated when they would put it in. Due to an oversight in the Plan Department, the connection had never been put on the final plat. Because wetlands were involved, the developer had to request permission from the WDNR (Wisconsin Department of Natural Resources). After Director Turk and Director Anderson investigated with the WDNR, they found out that the developer had never applied for the permit. Chairman Hulbert felt that the developer had no intention of putting in the MRT connection because it wasn’t on the plat. A garage is now erected on the area site. He mentioned that another developer is in that area and they will try and work out a connection with that development. Mr. Schneider inquired if the park acquisition plans had been discussed recently? Chairman Hulbert stated that the plan could be amended at any time. Director Anderson reminded the Board that the Parks Open Space and Master Plan is now being worked on. Park acquisitions will be an agenda item for next month. Director Anderson reported that the Manchester Hill Park sign should be up by spring of 2000. Chairman Hulbert mentioned that with the success of the ice rink at Manchester Hill Park, the Board should consider lighting the area. ADJOURNMENT: There being no further business, Mrs. Carlson moved for adjournment, seconded by Mr. Whipple. Upon a voice vote, the motion carried. The meeting adjourned at 8:50 p.m. Respectfully submitted, Craig Anderson Craig Anderson, Director CA:sjd pc: Board Members, Craig Anderson email: Mayor, Alderpersons, Peter Theis, Irene Schuder, Tammy Dunn, Brian Turk Clerk-Treasurer