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PRB071299minutes PARKS AND RECREATION BOARD MEETING MINUTES CITY OF MUSKEGO Monday, July 12, 1999 Approved 8/9/99 The monthly meeting of the Parks and Recreation Board, City of Muskego, was called to order at 6:08 p.m., by Vice-chairperson Toby Whipple. PRESENT: Mrs. Debbie Carlson, Alderman Le Doux, Mr. Richard Manchester, Mr. Howard Schneider, Mr. Toby Whipple and Mr. Craig Anderson (Director of Parks & Recreation Department) ABSENT: Mr. Jerald Hulbert (excused), Mr. Ron Stephens (excused) Mr. Craig Anderson informed the Board members that Mr. Ron Stephens had submitted his resignation as a Board member. Kelly Koble’s appointment to be confirmed at the Common Council meeting on Tuesday, July 13, 1999. The meeting notice was posted in accordance with the Open Meeting Law on July 8, 1999. APPROVAL OF MINUTES -Mr. Howard Schneider moved to approve minutes of the June 14, 1999 meeting, as amended. Seconded by Ald. Le Doux. Carried by all. Correction being on page 4, under Playgrounds (Manchester Hill/Idle Isle), change Ron Schneider to Ron Stephens. PERSONAL APPEARANCES Harry Udvare—Ball Diamonds Mr. Anderson reported that Harry Udvare and Kevin McCoy were unable to attend the meeting due to being called to referee games at the last minute. Phone calls had been received from MAA members representing the parents of the league stating that some of the ball fields weren’t maintained. Mr. Anderson investigated and found out that the fields were at Bay Lane and Mill Valley. The quality of the fields was part of the issue. The MAA may be coming forward to see if the City would be interested in investing in upgrading those fields. Board discussed the possibility of sharing the costs as these are school district fields. No action taken until an official request is received from the MAA. WRITTEN CORRESPONDENCE Police Department Incident Reports The only incident report received was mentioned at the last meeting on the graffiti at Idle Isle Park, all four sides of the building and the portable toilets. The police have not apprehended anyone for this vandalism. OLD BUSINESS Kurth Park Director Anderson presented a plan for the plantings. These included Norway spruce, Concolor fir, the white pine, blue juniper and arborvitae. Our staff member, Eric Zillgitt, experienced in the landscaping Minutes, Parks and Recreation Board Meeting - July 12, 1999 Page 2 field, worked together with Schmeling’s Nursery on putting together the plan to get dense plantings right away. These would be somewhat mature plants, four feet to six feet. The nursery recommended planting in the spring to get a full season of growth. The department had surveyed the residents and this plan was put together with their preferences in mind. Director Anderson indicated to the Board that there was about $113,000-$115,000 in the Park Dedication Account for Kurth Park as it currently stands. If this plan is acceptable to the Board, Mr. Anderson will bring cost figures to the August meeting. Alderman Le Doux moved to approve the conceptual plan-the varieties, the placement, the spacing. Mrs. Carlson seconded. No further discussion on the proposal. Upon a voice vote, the motion carried. It was noted that with the amount of dollars involved, the project would have to be let out for bids. Director Anderson will work out the specifications on the project. On another note, Alderman Le Doux, in reference to Tom Zagar’s urban forestry program, questioned if some seedlings could be planted on some parkland. Director Anderson indicated that was part of the consultant’s plan that will be turned over to the City. DEPARTMENT REPORTS RECREATION Fall Brochure The department staff is currently working on the fall brochure. A lot of new programs are being planned. More of the one-time specials at Country Dale School which will be cooperative with City of Franklin. The staff will be expanding the Sports Mania program, focusing on a week of each sport activity. The department is also looking at doing an actual summer camp at the Denoon Middle School because it is so close to the park. This provides an opportunity for an indoor-outdoor program. Other classes planned are cooking classes, home ec classes, etiquette for kids. It is the goal to develop 10 new programs with each brochure. Pre-school programs are very successful. The brochure is targeted to be mailed out the first or second week in August with programs starting after Labor Day. Youth Council Director Anderson shared with the Board that on Wednesday, July 14, Tammy Dunn and he will be meeting with Tom Riese of the UW-Extension. Mr. Riese had contacted the department to see if there was interested in serving on the council that would address teen and youth needs in Muskego. PARKS Fishing Pier Director Anderson reported that the fishing pier had been approved with funds to come out of the contingency fund. Within the next month and a half, the fishing pier would be totally renovated and fixed. Playgrounds The Manchester Hill playground was approved. Director Anderson stated that funding set aside for this park, the Kozey Fund account, amounted now to about $28,444. Game Time agreed to take down their quote from $30,000 to $28,444, complete installation. Replacement of the Idle Isle playground equipment was funded at $16,999. Game Time will be installing that equipment for $16,000. Minutes, Parks and Recreation Board Meeting - July 12, 1999 Page 3 Equipment should be installed at both sites by the middle of August. Extra piece of equipment was purchased out of Park Dedication for Horn, amounting to $2,000. It is an overhead activity piece of equipment. City Water Hook-up Water hook-up was approved by Finance Committee to be taken out of contingency. This is for the parks headquarters building. Cost amounted to $27,000. The project should be completed by the end of the summer. Mr. Manchester queried how this affected the Muskego Historical Society building. Director Anderson stated that they will remain on the well system and be responsible for it. A new pump for the well had been purchased last year. They weren’t given consideration to be put on the City water because of future plans to move their facility to the Old Settlement Centre. Denoon Entrance Road There was a lot of damage done to the entrance of Denoon. The school district contractor agreed to repave and patch the existing road along with putting an eight-foot traffic bond path along the tennis court. At this date, only the repaving is done; they did an overlay. The traffic bond should be done shortly. They are also going to create a swale below the playground and seed it so the water will drain into the wetlands. This should correct the water problem in that low area. In the past, access to the playground from the subdivision was at times under water. Scoreboard The scoreboard was installed about two weeks ago. Director Anderson commented that everyone—the high school, the MAA--is happy with the new scoreboard. The restoration behind the home run fence and behind the scoreboard will be done in late summer when the area is drier. The work will be done by both the parks crew and the DPW (Department of Public Works). On another note, the Horn Park building has been painted on three sides, the fourth is yet to be done. Tuckpointing and shingling was also done. Jewel Crest Fill About the same time that Linnie Lac will be dredged, Jewel Crest will be done also. There will be about 500 cubic yards to 600 cubic yards of fill that will be brought to Park Arthur. Sean McMullen of Ruekert & Mielke is working on a plan for placement of the fill. Idle Isle Dock The problem with the pole that had been submerged has been taken care of. A while ago, Mr. Hulbert had indicated the area between the dock and the Water Bugs’ pier, an abnormal amount of jet skiers are beaching their jet skis along that area. Director Anderson has not heard from any boaters that they want some place to dock their boats. The only recent problem has been boats tied up to the inside of the dock which prevented others from launching their boats. If this problem occurs again, the police will be notified. Parks Seasonal Position In the last operating budget, there was discussion on hiring a full-time position for the parks. Since they did not have a qualified applicant at that time, they went with the two 26-week positions. In discussion with the Mayor and the Finance Director, the person that was hired for the first 26 weeks was rehired for the second 26 weeks. It is being considered to classify the position into a Maintenance Worker III Minutes, Parks and Recreation Board Meeting - July 12, 1999 Page 4 position, a third tier position. The present employee has been involved in supervising the summer seasonal employees and has worked both in the summer and winter for the department. Discussion centered on the snowplowing responsibility assigned to the parks personnel. Maintenance of the new Library grounds may also be assigned to the parks. The problem of the people not picking up their animal waste was addressed on Channel 7, in the CITY NEWS, and leaflets handed out by the Park Ranger. It is hoped that this will raise the awareness of the problem and alleviate it. Woods Road—Lauren Reusch Property Director Anderson updated the Board on the proposed access to the park land from Woods Road. He, along with Parks Supervisor Theis, did another site visit. This is a very wet piece of property, a boardwalk could be built in the future. It is very wooded. It provides an access that the parks had never had before. He would recommend acceptance in lieu of park dedication fees. NEW BUSINESS Capital Budget Committee Member Mr. Stephens had served on the capital budget committee in past years. Board members discussed the time commitment involved and the function of the capital budget committee. Mrs. Carlson nominated Mr. Manchester to serve on the capital budget committee. Ald. Le Doux seconded. Mr. Manchester accepted the nomination. No further discussion. Upon a voice vote, the motion carried. 2000 Capital Budget Last year, the department received all the items they requested under the capital budget. This year, Director Anderson was requesting three items. Board members were in receipt of the Capital Budget— 5-Year Plan and Vehicle/Equipment Replacement Schedule. The three items were (1) 3/4-ton dump truck with plow attachment for $19,000, (2) brush chipper for $14,000, and (3) cab and snowblower for $6,999. Director Anderson explained the justification for each item. (Board took a 10-minute break.) The Board reviewed briefly the items in the five-year plan. Mrs Carlson moved for approval of the 2000 Capital Budget Request for $39,999 and the 5-Year Plan. Alderman Le Doux seconded. Some discussion about going to a larger 1-ton truck. Director Anderson said the seasonal employees have a difficult time maneuvering larger trucks. The department is trying to replace equipment with the same weight and size. Upon a voice vote, the motion carried. OTHER BUSINESS Subdivision Plans from Plan Commission There were none. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Minutes, Parks and Recreation Board Meeting - July 12, 1999 Page 5 Director Anderson acknowledged the 13 years that Mr. Stephens served on the Board and as a member on the capital budget committee. Mr. Stephens was sent a letter thanking him for his service on the Board. ADJOURNMENT - Being no further business to discuss, Mr. Manchester moved to adjourn the meeting at 8:00 p.m. Seconded by Mr. Howard Schneider. Upon a voice vote, the motion carried. Respectfully submitted, Stella Dunahee Stella Dunahee, CPS Secretary, Parks & Recreation Department pc: Board Members, Common Council Packets, Parks & Recreation Director email: Alderpersons, Mayor, Parks Supervisor, Plan Director, Recreation Supervisors (2)