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PRB041299minutes PARKS AND RECREATION BOARD MEETING MINUTES CITY OF MUSKEGO Monday, April 12, 1999 Approved The monthly meeting of the Parks and Recreation Board, City of Muskego, was called to order at 6:04 p.m., by Chairperson Jerald Hulbert PRESENT: Howard Schneider, Rich Manchester, Ald. Pat Patterson (6:25 p.m.), Debbie Carlson, Craig Anderson (Parks and Recreation Director), and those per the attached sheet. Toby Whipple and Ron Stephens were excused. The meeting notice was posted in accordance with the Open Meeting Law on April 8, 1999. APPROVAL OF MINUTES - Mr. Howard Schneider moved to approve minutes of the March 8, 1999 meeting. Seconded by Mrs. Debbie Carlson. Carried by all. COMMUNICATIONS - Chairman Hulbert read the notice regarding the Informational Public Hearing: Notice is hereby given that the Parks and Recreation Board of the City of Muskego will hold an informational public hearing regarding preliminary plan for Kurth Park. The purpose of the hearing is to allow all concerned citizens an opportunity to express their opinions on the proposed project. PERSONAL APPEARANCES Toki & Associates - Kurth Park Preliminary Plan - Tom LePak and Adrian Lopez were on hand to discuss the proposed project and answer questions posed by the residents in attendance. Parking Lot Improvements: The overall condition of the North parking lot is good. With the addition of an extra handicap parking stall and resealing and restriping of the lots the cost will be approximately $2,300. Lisa Tischer (S73 W14163 Woods Road) questioned the total number of parking spaces in the North lot. Toki & Associates stated that over 50 stalls with 3 being for handicap access will be in that lot. Court Improvements: One tennis court will be reconditioned with the removal of the second tennis court and a basketball court put in its place (40 x 84). The cost with the option to paint the courts red and green will be $9,300. Without the paint option the cost will be $6,400. Building Improvements: The existing out building needs a considerable amount of work to bring it up to ADA requirements. The roof will need to be removed. The sub and finish facia will need to be replaced. The concrete will need to be removed and replaced in the bathroom floors in both the men’s and women’s facilities. A concrete apron 10 feet around the perimeter of the out building will need to be installed. The toilets will need to be reconfigured to meet the current ADA standards. The cost estimate is $65,000.Susan Lewis (S73 W14120 Woods Road) questioned the cost of the new toilet facilities and whether that cost estimate included the new well. The well was not included in the cost ($5-6,000 additional). The new well is necessary due to the high bacteria count in the water leaving it undrinkable. Chairman Hulbert discussed the financial impact of this park, the phasing of the project improvements will be done on a priority basis. This is a guiding plan and no monetary commitments have been made on the project. Debbie Murphy (S71 W14526 Hidden Creek Court) questioned what the cost of an open-air facility without toilets would cost? Chairman Hulbert stated that in a past park project an open air facility completed in the 1970’s cost the City approximately $40,000. The high cost is due to the numerous areas that the City must comply with regard to regulations both local and Minutes, Parks and Recreation Board Meeting - April 12 , 1999 Page 2 federal. Brett Hyde (S71 W14458 Hidden Creek Court) questioned if the park and the outbuilding would provide winter access? At this time no park is used during the winter, other than skating, therefore access is not necessary. New Playgrounds: Cost estimates for the equipment for the North playground are $33,400. This cost includes the new equipment (ADA compliant), a new base material with a wood chip product that binds to itself and is supposed to not blow away. Susan Lewis questioned what equipment was to be in the playground and the distance between the playground equipment and the parking lot in the South playground area. Toki & Associates stated that the equipment shown was the optimum pieces of equipment for the area utilized. 20 feet of area are between the parking lot and the play area. Mike Murphy (S71 W14526 Hidden Creek Court) would like to see swings at both playgrounds. The Toki & Associates representatives stated that the clearance area necessary for swings was not available in the South playground. Additionally, if both play areas are constructed at the same time, the supplier will discount the equipment. Also, the units can be installed by individuals other than the supplier at a cost savings of almost $10,000 depending on what equipment is ultimately chosen. Softball Field Improvements: The field will need to be regraded. 3 to 4 inches of material will need to be added. The removal and replacement of the backstop, dugout fence, 2 new benches and new bases. Cost $16,000. The backstop will have an angled top to help to prevent balls from going over the fence. The fencing was deemed “deluxe” in the proposal which Ald. Patterson questioned. Toki & Associates stated that the gauge of the fencing determined the ranking of the material. The proposed wire gauge for the fencing is 16 gauge. Currently 9 gauge is used at the other parks with considerable upkeep and damage caused by continual use. The cost difference between the two gauges is $3,500- 5000. Craig Anderson also reported that due to a large workload, his staff and Public Works will not be able to assist in the improvement work to be done. Berms and Drainage Concerns: Toki & Associates had numerous options including a 4 foot high 24 foot wide berm with grass. The berm is to be used as a visual screen in lieu of fencing for property owners abutting the park. Dave Rozman (S72 W14016 Woods Road) questioned what a 4 foot high berm will do for a visual screen if your home lot is graded higher than the park. He would prefer trees rather than a berm for a screen. Jerry Shueda (W144 S7188 Hidden Creek Court) would prefer a higher berm in lieu of mature plantings. Brett Hyde prefers a more dense brush or shrub configurations than mature trees or a berm. Debbie Shueda would like nice, large trees planted in a double row. She is opposed to foot traffic in her yard. Height and density was the major request of the residents present with regard to the development of a visual screen for the area. Dave Rozman is located near the South parking lot and would like to see the City not destroy the “natural” berm that already exists along the perimeter of his and his neighbors property. Toki & Associates stated that no money has been budgeted for the removal of any plant material other than those that were specified within the actual park, play areas. Sue Ogrezovich (S72 W13955 Woods Road) questioned the number of lights. One pole light has been designated at the entrance to the parking lot on Woods Road. The residents questioned the hours of operation for the park and parks within Muskego noting the large amount of gathering that goes on up to and after the posted 11:00 p.m. park closing time. The residents questioned the Board if they could look into the feasibility of closing the park at 10:00 p.m. The Board informed the residents that if this park is to be closed early, all parks in the area need to have uniform closing times for enforcement consistency. The Board will look into Park Closing Time issue at the next Board meeting. Susan Lewis questioned why the lights are necessary at the end of the North Parking lot, she feels that this will give her even less privacy. The Board will check to see if it is necessary (safety-wise) for this light to be installed. Bike Path: Toki and Associates provided two options with almost similar price tags ($48,000+ and $52,000+) Ald. Patterson questioned if the paths required paving and whether crushed stone could be used as a less costly alternative. The paths are almost 2,700 feet in length. Lisa Tischer questioned if the path was located in the flood plain (the Board is unsure of the topographical make-up of the area in Minutes, Parks and Recreation Board Meeting - April 12 , 1999 Page 3 depth). The property owners preferred path option #2, but Mike Murphy and Brett Hyde would like to see both paths created. Future Soccer Fields: 4 new fields are being proposed. 2 U8 fields 1 U10 field in the center area and 1 U10 field in the Southern area. The fields will follow the natural contour of the land, no tiling is being installed. Brett Hyde quested the location of the field and the potential for excessive traffic and parking on Hidden Creek Court. Discussion regarding the possibility of adding signage to the area to strictly prohibit parking on the street. Arlene Zurowski (S72 W14513 Hidden Creek Court) is very concerned about the amount of traffic potential on their street. Craig Anderson suggested that the City be extremely diligent in informing the coaches and team leaders regarding drop off procedures and parking availability for the soccer players and their families. Lisa Tischer questioned the number of structured soccer fields within Muskego. Craig Anderson replied that there is 1 at Manchester Hill Park, 3 at Denoon Park and 1 at Kurth Park, 2 at Country Meadows School, and 1 at Muskego Elementary School. New Parking Lot: Quite a bit of fill is necessary (3,000 cubic yards). 50 parking stalls with a light at the entrance/exit (shown for cost consideration only). The cost is $82,227. The bulk of the cost is made up of the fill. The slope of the lot was discussed with changing the slope to a lower profile. Dave Rozman would prefer a lower profile with islands in the center for trees. He questioned if the parking lot was encroaching on the flood plain? Chairman Hulbert stated that a variance may need to be obtained from the DNR to fill that portion of the flood plain. Susan Lewis is not happy with the location of the proposed parking lot and the potential for the water to back-up into her property. Paul Llanas (W73 W14025 Woods Road) is opposed to the park as a whole. He would like to explore the idea that the park could be built cheaper at another location. Mike Ogrezovich (S72 W13955 Woods Road) would like to see the speed limit on Woods Road reduced due to the potential for increased traffic entering and exiting the park area. Lisa Tischer questioned why the parking lot is so large for one soccer field and is concerned about the lack of toilet facilities by the soccer field. The cost is not justified. Bathroom facilities were discussed with the potential placement of portable toilets. The residents inquired to the ability of moving the permanent toilet facilities to a more central place in the park. The Board explained that a well, sewer and electrical would also have to be moved into that area at a huge cost. Additionally, with the toilet facility closer to the road, the police will be able to check on it easier. Property Fence: Toki & Associates provided two options for fencing. Neither the chain link or the cedar fence were the popular choice between the residents. Most were in favor of a living fence with dense shrubs. Ald. Patterson questioned the residents regarding their level of commitment and patience while waiting up to 5 years for all of the cover to mature? Mark Higgins (S71 W14592 Hidden Creek Court) would like a shrub fence but he has also installed a split-rail fence and it has worked well and looks good. Susan Lewis questioned the location of the fence and if she were to install a fence would the City take her fence down. The Board stated that if the fence is on her property, she would have no problem. Additionally, Ms. Lewis questioned if she would have to move some of her plant material, the Board assured her that if it is on her land, the City will not remove it or ask her to. Chairman Hulbert requests that a written survey be completed by this Board and forwarded to the property owners who abut the park for their input on which fence option would work best for the majority. Sue Ogrezovich is concerned about the amount of vegetation and the maintenance of the fence once installed. She stated that areas near a school are overgrown and does not want that near her property. The Board is confident in Craig Anderson’s staff for the maintenance of the fencing. She also questioned the addition of flat surface run-off and who will be responsible for any property damage caused by the flooding this park may cause. Chairman Hulbert stressed that this project will not violate any building/design regulations or codes. Chairman Hulbert provided the audience with the next steps in the process and reminded those in attendance that this project could take up to 10 years to complete and the plan that is before them may change due to changes in policy and requirements. The Public Information Hearing was closed at 8:50 p.m. Minutes, Parks and Recreation Board Meeting - April 12 , 1999 Page 4 WRITTEN CORRESPONDENCE Police Department Incident Reports - 2 recent incidents. March 30, 1999 at Denoon Park on the asphalt. Due to the amount of damage this and previous incidents have caused, repaving may be necessary. Gang symbols and gang related words were painted onto the pavement. The police are aware and have stepped up patrol of the area. April 7, 1999 at Bluhm Park. The wall under the roof of the shelter had gang related words/symbols. OLD BUSINESS Private Contract Bids - This item was deferred to this meeting in order for Craig Anderson to provide some additional background data on those contractors who submitted the lowest bids. Lawn Service contract low bidder was Peterson Lawn Care. He was also the low bidder last year but lacked his own equipment and references. This year he has a staff of two, his own equipment, references and understands the time constraints that he is under. Howard Schneider moved to accept the bid of $20,000 from Peterson Lawn Care. Seconded by Rich Manchester. Carried by all. Weed eradication contract low bidder was F&W Landscape Specialists. F&W did the lawn service last year, and if they do not wish to do just the weed eradication the second finalist will be able to provide the service, at a higher cost, but below budget. Debbie Carlson moved to accept the bid of $625.00 from F&W Landscape Specialists for weed eradication. Seconded by Howard Schneider. Carried by all. City Hall Ground Service contract low bidder was Peterson Lawn Care. Again, they understand the time constraints and the duties involved. Rich Manchester moved to accept the bid from Peterson Lawn Care for the City Hall Ground Service at $2,200. Seconded by Debbie Carlson. Carried by all. Portable Toilet Facilities contract low bidder was again Waste Management. No increase in price from Waste Management but an increase in the number of visits they make to various sites within the City. Rich Manchester moved to accept the bid from Waste Management for portable toilet facilities at a cost of $7,050.80. Seconded by Howard Schneider. Carried by all. Leisure Park Community Festival Contract - Craig has spoke with the Mayor on this issue and he agreed that Craig should draft a contract, with the Mayor and the City Attorney reviewing the document prior to presenting it to the Parks and Recreation Board for adoption. The Festival Committee will be required to return to the P/R Board yearly for confirmation of the dates that they are requesting and the review of any commentary received for the event. This contract is for the Community Festival only. Other events will need to be reviewed by this Board. DEPARTMENT REPORTS RECREATION Pool Shut-down - The Muskego High School Pool will be closed for repairs this summer. The liner, painting and ceiling tiles will be repaired and replaced if necessary. The Franklin High School pool is providing their pool at no cost to the City of Muskego. A thank you letter is being drafted. Brochure - It is on-schedule and set to mail at the end of April. They have added a non-resident subscription rate to help defray the cost of mailing and printing the brochure to non-residents. They received 11 requests for the brochure “subscription” mailing. Chairman Hulbert had received a comment from a local businessman regarding the solicitation of advertising space in the brochure by a gentlemen that identified himself as a representative of the Parks and Recreation Board. The current advertising contract is up in July and Craig has two perspective contractors for this service. The number of “hits” the brochure receives on the City Home Page will be tracked and reported by Craig to this Board at a future meeting. Summer Staffing - Currently looking for playground staff. Hoping to keep the current aquatic staff for fall programming. Several grounds people are returning. Idle Isle still is in need of staff. Minutes, Parks and Recreation Board Meeting - April 12 , 1999 Page 5 Department Location - The office space that was once available has had an offer to purchase. At an asking price and remodeling cost of $250,000, an addition can be placed on the existing building for less. PARKS Idle Isle Electrical Cost - Craig reports that the bills from Wisconsin Electric split the costs between the light pole electric usage and the electrical usage inside the building. The building costs are split with the Water Bugs. Debbie Carlson questioned if those that use Idle Isle will be tracked this year. Craig will be asking those who launch there to provide the name of their City. Summer Staffing - Parks staffing looks good. Many new applicants. Additionally, Craig reported receiving $400.00 in travelers checks from an anonymous past employee who wished to return the money they had taken from the department during their employment. NEW BUSINESS Rosewood Estates - Ald. Pionek has been working with this developer on this particular parcel. This development is being held up by SEWRPC because they have not heard from the City that this parcel will be removed from the Open Space Master Plan. Until a Resolution from Council is received by SEWRPC, no approval will be granted to the developer. Ald. Patterson moved to remove this parcel from the Open Space Master Plan, based on the owners representations that the out lot will not be filled in and affecting the wetlands. Seconded by Howard Schneider. Carried by all. OTHER BUSINESS Subdivision Plans from Plan Commission COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Howard Schneider reports that the Linne Lac Dam is being designed by New Berlin in a labyrinth design to provide more spillway. Easement requests look promising. The project decision is due on May 25, 1999. Additionally, at next months meeting, Chairman Hulbert requests that Office Holder voting take place. ADJOURNMENT - Being no further business to discuss Mr. Rich Manchester moved to adjourn the meeting at 9:35 p.m. Seconded by Mr. Howard Schneider. Carried by all. Respectfully submitted, Linda Gulgowski, Recording Secretary