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PRB020899minutes PARKS AND RECREATION BOARD MEETING MINUTES CITY OF MUSKEGO Monday, February 8, 1999 Approved The Monthly meeting of the Parks and Recreation Board, City of Muskego, was called to order at 6:03 p.m., by Chairperson Jerald Hulbert PRESENT: Craig Anderson (Parks and Recreation Director), Toby Whipple, Howard Schneider, Rich Manchester and Ald. Pat Patterson (6:07) and those per the attached sheet. Debbie Carlson and Ron Stephens were excused. The meeting notice was posted in accordance with the Open Meeting Law on February 4, 1999. APPROVAL OF MINUTES - Toby Whipple moved to approve minutes of the January 11, 1999 meeting. Seconded by Rich Manchester. Carried by all. COMMUNICATIONS PERSONAL APPEARANCES Festival Committee - Leisure Park Festival Food Court - Police Chief John Johnson and Ald. Kathy Chiaverotti were present to provide a revised conceptual plan for the food court. A fountain and raised planter are in the plan for the center of the pear-shaped grassy area surrounded by a 12 foot wide asphalt path. The area will be conducive for in-line skating. A skating rink in the area may have to be postponed due to a lack of funds at this time. The Board would like to see how this could be done perhaps in-house to defray costs since now is the time for the grading of the parcel for use as a ice skating rink. Doing the work now in lieu of redoing in the future will save money in the long run. Chief Johnson showed the Board the proposed 15 x 20 foot booth areas which are factored into the plan on the grassy area abutting the asphalt path. 2 additional electrical boxes are being installed for the use of the vendors. Donations are being sought for the fountain. The budget for this area is $20-25,000. The asphalt for the path circling the food court will cost $6,000. This is residential grade asphalt and not road grade due to the lack of heavy machinery using the paths. Howard Schneider moved to accept the concept plan for Leisure Park. Seconded by Rich Manchester. Carried by all. Discussion continued regarding the use of in-house labor or a private contractor. Additionally, the need for lighting on the ice rink was considered. WRITTEN CORRESPONDENCE Police Department Incident Reports - Craig Anderson reported that due to the recent inclement weather, no problems have occurred. OLD BUSINESS Lannon Bike Path Aesthetics - Craig has spoken with Wayne Delikat on this project. He informs the Board that the recycled asphalt will be removed in the spring and grass will be installed. Revised Bike Path Map - Craig provided a revised map which contained the suggested changes the Board made at last months meeting. Craig will send this revised map to SEWRPC as an addendum. Chairman Hulbert reports that a property may become available which will be divided and the present owner does not object to the use of the frontage of his property for the extension of the path. He will, if necessary, put the stipulation in writing in the future deeds of the divided parcels. The Board reviewed the map and determined that additional bike path extensions are required to complete the access routes within the City to the City Limits. Ald. Patterson moved to extend the bike path on Woods Parks and Recreation Board Meeting - February 8, 1999 Page 2 Road to the City Limits and from Moorland Road to Racine Avenue along College Avenue. Seconded by Toby Whipple. Carried by all. DEPARTMENT REPORTS RECREATION Recreation Supervisor - Craig reports that he has hired Tammy Haller for the position. She begins on February 9, 1999. She has a vast amount of programming experience and will be a welcome addition to the Recreation Department staff. Statistics - Craig provided copies of statistics which detailed the new classes offered vs. new classes running. He has set the goal of 10 new classes per brochure and has offered 8 new classes for the summer program and actually ran 6 and offered 16 new classes this fall and actually ran 9. Howard Schneider questioned the lack of teen classes. Craig indicated that the teen demographic is extremely hard to pinpoint as far as group activity interest is concerned. The department has had good luck with single event offerings (i.e. skiing trips) for teens. This summer the department is looking towards rock climbing and canoeing as some of the teen programs offered. Additional statistics on aquatic, fitness and children/ youth programs. Another positive trend is the 33.97% increase in participants in the fall program. Howard Schneider questioned Craig regarding a mechanism currently in place to secure feedback from those that use the park facilities in the area. Currently no program is in place and the Board discussed options to glean this information from the park patrons in the most efficient way possible. PARKS 26-week Seasonal Position - Craig reports that a new employee has started. The 26 weeks will run from February 1, 1999 - July, 1999. Craig is excited that this new person has already made a considerable dent in the priority list that was complied for the parks including taking all of the tennis nets down, working on clearing brush and trimming of trees for Manchester Hill Park. Additionally, Craig reports that approximately $30,000 has been earmarked for the playground at Manchester Hill Park. Manchester Hill Park Name Update - Craig has discussed this issue with the Mayor and the Mayor reports that the Ordinance for the naming of this park will be done soon. He has no conflict with the naming of the park and does not see any reason why the park should not follow the Park and Recreation Boards recommendation. The reason for the Ordinance is to ensure that the park will retain the name Manchester Hill Park for 100 years without change. Idle Isle Erosion Control Project Update - Ken Fries of the Little Muskego Lake Association was on hand to provide some feedback from the most recent LML Association meeting. Craig reports that the project is approximately 70% complete. The weather needs to cool down for completion. Great care was taken by the Public Works Department to not damage or disturb the pavement or the grassy area. The Board commends the Public Works staff on their attention to detail. At the most recent LML Association meeting, Tom Zagar (Lakes Project Coordinator) gave a presentation on this project as well as asking the Association for a possible donation to install a pier. Ken reports that at this time, the Association is not in a position to donate money however they are extremely appreciative of and interested in the shore stabilizing efforts this Board has initiated. Craig informed the group that 11 letters have been sent out to area marine merchants asking them to consider “adopting a pier”. The cost is approximately $11,000 for the pier. Additional discussion on the tracking of monies deposited in the pay box at Idle Isle. Currently, Idle Isle launch fees are placed into the General Fund and establishing a budget line item for Idle Isle revenue may be considered during the next budget cycle. Winter Parks Tour - Craig and Peter Theis have been touring the area parks and have begun to develop a priority list. Bike and pedestrian paths were cleared of snow to the delight of the residents. Parks and Recreation Board Meeting - February 8, 1999 Page 3 NEW BUSINESS Summer League Schedules - The deadline for submitting requests for fields was last Friday. Only one conflict in schedule occurring in May. Craig will work out a solution with the parties involved. Confirm Preliminary Process for Kurth Park Study - Craig asked the Board to provide any additional feedback on the proposed process for Kurth Park. Craig will be discussing with Toki & Associates the suggested changes along with the additional dollars necessary to make the suggested changes. The timeline will also be discussed to determine the quickest turnaround for this process to get into motion. Questions from the Board included the use of 4 foot high fencing rather than 6 foot high, the turning lanes, parking lot lighting, the need for chain link fence as a barrier between the field and the adjoining homes, the financing of the project and the amount of detail and exact measurements to be on the plans that are prepared by Toki. Craig questioned the Board on how they would like this data presented to them and the community. A joint (Board and public) public hearing versus at a future Park and Recreation Board meeting with this as an agenda item? The Board thought that having one last time to review and ask questions in the structure of the Park and Recreation Board meeting may help to ensure that all members of the Board have the materials and information necessary to answer individuals who may have questions regarding this park. Discussion regarding the need for fill in the area and the potential for free fill with respect to future sewer projects in the works. Ald. Patterson to find out if any such projects are targeted in the future. Craig also needs to work out the timing of the park development with respect to the funds available. Craig also provided the Board with his 1999 Park Dedication Fee Priority Schedule (attached). The Board removed “Horn Fencing (North)” line item in the amount of $2,900 by consensus. This item was thought to have been requested to be removed at a past meeting. OTHER BUSINESS Subdivision Plans from Plan Commission - None. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Craig reports that at a past meeting $2,200 was approved for a fence at Horn Field (behind the building). Craig has received 2 quotes to perform the task. The lowest bid was from Century Fence at a cost of $2,600. Toby Whipple moved to approve the additional $400.00 for the Horn Field project. Funding to come from Park Dedication fees. Seconded by Howard Schneider. Carried by all. Howard Schneider further discussed the potential for available fill due to the Linne Lac situation. Craig, on his winter tour of the parks will see where a potential to use this fill may be found. Discussion on the potential to stockpile the fill and where. Please place Possible Fill From New Berlin on next month’s agenda. Rich Manchester thanked the Board for the honor of having a park named after him. The Board in turn, thanked Rich for his dedication and support to this Board for the past 25 years. ADJOURNMENT - Being no further business to discuss Ald. Patterson moved to adjourn the meeting at 7:44 p.m. Seconded by Rich Manchester. Carried by all. Respectfully submitted, Parks and Recreation Board Meeting - February 8, 1999 Page 4 Linda Gulgowski, Recording Secretary