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Parks and Conservation Minutes - 5/5/2015 Unapproved CITY OF MUSKEGO PARKS AND CONSERVATION COMMITTEE MINUTES May 5, 2015 5:30 PM Muskego City Hall, W182 S8200 Racine Avenue CALL TO ORDER Director Simpson called the meeting to order at 5:30 PM. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. ROLL CALL Present: Ald. Bob Hammel, Jerry Hulbert, Len Pilak, Toby Whipple, Bill Miller, Sharon Roy and Brett Hyde. Also present David Simpson, Tammy Dunn and Adam Young. Absent: Howard Schneider and Paul Peardon. STATEMENT OF PUBLIC NOTICE The meeting was noticed in accordance with the open meeting laws. APPROVAL OF MINUTES OF MARCH 3, 2015. A correction was made to the minutes of March 3, 2015 under Approval of the Joint Meeting Minutes from January 12, 2015 to read; The motion passed 9-0-1 with Brett Hyde abstaining. Len Pilak made a motion to approve the minutes as amended. Brett Hyde seconded. Motion carried unanimously. COMMUNICATIONS Introduction of New Recreation Specialist - Adam Young Recreation Manager, Tammy Dunn, introduced Adam Young as the new recreation specialist in the Recreation Department. NEW BUSINESS Introduction of Members Members introduced themselves. Election of President, Vice-President, and Secretary Jerry Hulbert made a motion to nominate Toby Whipple for President. Len Pilak seconded. Motion carried unanimously. Len Pilak made a motion to nominate Jerry Hulbert for Vice-President. Sharon Roy seconded. Motion carried unanimously. Jerry Hulbert made a motion to nominate Sharon Roy for Secretary. Bill Miller seconded. Motion carried unanimously. Aster Hills Park Planning Len Pilak made a motion to approve the final plans for the Aster Hills Estates Neighborhood Park with wetland limits shown on the plans. Sharon Roy seconded. Motion carried unanimously. Aster Hills Estates Park and Conservation Dedication Fees Director Simpson explained the Developer of Aster Hills Estates has requested the City consider accepting a land dedication in lieu of park dedication fees for their development. Because this ties directly with the Development Agreement and past approvals given by Common Council, staff is recommending that this be moved to Common Council for discussion and a decision at the time a Development Agreement is approved. Jerry Hulbert made a motion to forward the request to accept land dedication in lieu of park dedication fees for the Aster Hills Estates Development to Common Council for discussion and a decision. Len Pilak seconded. Motion carried unanimously. Approval of Muskego Festival Rental Request for Veterans Memorial Park Mrs. Dunn explained the Muskego Community Festival Group is requesting the use of Veterans Memorial Park from August 24-September 1 from 7 AM to 11:30 PM. Brett Hyde made a motion to approve the event with the following conditions: 1. Park Rental fee is waived for the dates of August 24-September 1. 2. Park hours are approved to extend to 11:30 p.m. on the nights of the festival: August 27, 28, 29 and 30. 3. Park restoration will be billed to the festival for any and all improvements to the city grounds including the area around the city hall building and the Veterans Park area. 4. Renter would secure event insurance listing City of Muskego as an additional insured with the dates of the event being from the day carnival vendors arrive until September 2 when all festival items are gone. 5. Renter will have a dumpster placed alongside the parking lot on Pioneer Drive. Said dumpster would be removed promptly by September 2 or daily park rental fees will be charge to the festival committee until the dumpster is removed. 6. Parks & Conservation Committee reviews and discusses the intended activities to be held in the city’s park and makes appropriate recommendations to the festival committee, keeping in mind Chapter 26 guidelines for park use. (alligator wrestling & helicopter rides) 7. Discussion will take place in regards to finding alternate parking options to lessen the turf damage to the areas around city hall. 8. Beer permits for the park as well as a liquor license will be secured no later than August 14. This is to cover the carnival vendors on city grounds up to the start of the festival (8/24-9/1) 9. Carnival vendors who will be camping on park grounds, it is suggested that they park all recreational vehicles and those vehicles used to tow the carnival rides on the asphalt areas of Old Town Hall. It is recommended that all heavy equipment is kept off the wet area off the tree lined area bordering the park. 10. The city will have the restrooms cleaned once daily by our contracted cleaning vendor. If they find additional cleanings are required for sanitary reasons, the festival will be billed for those additional cleanings at $50/event. Spot cleaning throughout the day will be the responsibility of the festival. Festival will supply all necessary paper products for the duration of their approved use (8/24-9/1). 11. Carnival vendors may not run hoses or power cords from Veterans Park Shelter for hook-up for the personal water or electric. 12. Carnival vendors will be instructed prior to their arrival that there are no dogs allowed in city parks and that includes the time they are on site overnight. Bill Miller seconded. Motion was carried unanimously. Approval of Extension of Lease with Festival Committee for Veterans Memorial Park Shelter Mrs. Dunn explained the agreement made June 5, 2005 between the City and the Festival Committee for the exclusive use rights for the main storage area in the Lions Club Pavilion at Veterans Memorial Park will be expiring on June 30, 2015. Jerry Hulbert made a motion to grant an extension of the agreement through the end of this year, with the new end date being December 31, 2015. Bill Miller seconded. Motion carried unanimously. Review Letter from Franklin Community Education & Recreation in the Termination of the Co-Op Agreement for Swim Lessons Mrs. Dunn updated the Committee that the co-op swim class agreement with the City of Muskego has been terminated. Approval of Maintenance Agreement for Parks Garage Parking Lot for use by Horn Brothers Director Simpson explained the City has a long standing agreement that allows Horn Brothers use of the City's Parks Building parking lot on Pioneer Drive. The agreement has been updated and staff is recommending approval. Brett Hyde made a motion to approve the Maintenance Agreement for Parks Garage Parking Lot for use by Horn Brothers. Ald. Hammel seconded. Motion carried unanimously. Approval of Park Arthur Equestrian Trail Agreement Director Simpson explained the City has an agreement with 4Js to help with the maintenance of equestrian trails with Park Arthur. Staff is recommending approval of the agreement. Sharon Roy made a motion to approve the Park Arthur Equestrian Trail Agreement. Len Pilak seconded. Motion carried unanimously. DIRECTOR’S REPORT Community Development Director's Report Public Works Director's Report Conservation Coordinator's Report Recreation Manager's Report COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Announcements only. No discussion or action will be taken. ADJOURNMENT Jerry Hulbert made a motion to adjourn at 6:29 PM. Motion carried unanimously. Respectfully submitted, Kellie McMullen