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PRB110998minutes PARKS AND RECREATION BOARD MEETING MINUTES CITY OF MUSKEGO Monday, November 9, 1998 (CORRECTED 12/14/98) The Monthly meeting of the Parks and Recreation Board, City of Muskego, was called to order at 6:05 p.m., by Chairperson Jerald Hulbert PRESENT: Craig Anderson (Parks and Recreation Director), Debbie Carlson, Toby Whipple, Ron Stephens, Alderman Pat Patterson (6:15) and Howard Schneider. Rich Manchester was excused. The meeting notice was posted in accordance with the Open Meeting Law. APPROVAL OF MINUTES - Ron Stephens moved to approve minutes of the September 26, 1998 meeting. Seconded by Howard Schneider. Carried by all. COMMUNICATIONS PERSONAL APPEARANCES Ald. Salentine- Jensen Park Tax Key Code Numbers - Ald. Salentine was on hand to request that the 4 current Tax Key numbers (2174.197.002, 2174.127, 128 & 129) be reduced to just one Tax Key number (2174.197.002). The reason for the change is to make tracking of the parcels easier in the Assessors Office. Discussion regarding the $10.00 fee to make the change. The Parks and Recreation Department will absorb the $10.00 charge. Toby Whipple moved to approve the combining of the current Tax Key number 2174.197.002, 2174.127, 128 and 129 into Tax Key number 2174.197.002. Seconded by Howard Schneider. Vote 2-1-1. Schneider opposed, Carlson abstaining. Motion carried. WRITTEN CORRESPONDENCE Police Department Incident Reports - Craig Anderson reported that a rash of incidents have occurred. At Denoon Park 4 garbage cans were involved in 4 separate incidents of fire. At Lions Park, Idle Isle and Denoon Park graffiti had occurred. There was some similar words on the walls at the locations, but no individuals are being sought. Painting has been necessary to removed the graffiti. The launch box at Idle Isle was broken into (the majority of the money had already been removed), the tennis court net at Denoon was stolen. Motion detection lights are being considered for installation at the parks. The group discussed the crime abatement program “Crime Stoppers” and re-educating the residents of the merits of the program through the media. Additional discussion regarding additional means for awarding residents who report crimes in their areas. Police Chief John Johnson reported that this has been the worse he has seen in many years. Residents in the areas will be informed of the recent damage and are being asked to alert authorities if they see any suspicious behavior in the area. OLD BUSINESS Terra-Firma/Leisure Park Proposal - The conceptual plan was presented by the Terra Firma representatives. The location of the play area (furthest area from the parking area), board walk (may be too elaborate for the needs of the community) and the skating rink and the dual use of the rink for summer in-line skating were the major concerns of the Board. Financial staging of the project was discussed with the Board informing the Leisure Park representatives (Ald. Chiaverotti, Chief John Johnson - there on behalf of the Festivals Committee and the Terra Firma individuals) that due to the numerous projects this Board has already committed monies to this and next year, Leisure Park is not their number one priority at this time. The Board stated that the project is not without merit, but Parks and Recreation Board Meeting - November 9, 1998 Page 2 that the allocation of funds is the issue. If money did become available, the Board questioned what elements of the park should receive the funding and in what order. The Board discussed trail vs. boardwalk. The Board feels that the boardwalk may be too elaborate for this park. The Terra Firma representatives indicated that the use of the boardwalk was to make sure the flora and fauna of the floor of the woodland area would not be disturbed. They are trying to strike a balance between access to the wooded area and protection of it. Chief Johnson stated that the Festival Committee is glad to see a plan on the table and to have something to work with. A multi-use ice rink/roller hockey/ice hockey rink were discussed and the potential of two rinks or the option of making the food court area a full circle in design and using that as the second rink in the winter. Financing options include the community being solicited for the purchase of beams, bricks, etc. The Leisure Park group is looking for conceptual approval of this program only, in order to better determine their fundraising goals and needs. This plan is not the final vision of the park, it is to be used as a starting point. The Board requests that Terra Firma provide several playground/structural options. Ald. Patterson moved for adoption of the Leisure Park conceptual plan with changes in the plan to include; the play area in different location, boardwalk/path redesign and rink options. Seconded by Ron Stephens. Carried by all. Craig Anderson will talk to Planning Department to determine Plan Commissioners needs with respect to this project. Playground, rink and food court appear to be the top “community” priorities and by consensus, top priorities with this Board. The Festival Committee requests that the food court receive top priority due to the need for this area for upcoming community festivals. Muskego Icetronauts Snowmobile Club trails though parks - hydrant/fences update - Craig reports that he has informed the Icetronauts that they are not to go though parking lots this year. Additionally the dry fire hydrant at Big Muskego Lake launch has not to been installed at this time. Park Dedication Fee - Craig Anderson was asked at a prior meeting to provide the actual dollar amount that is charged per unit in the City for Park Dedication Fees. It is $600.00 per unit. DEPARTMENT REPORTS RECREATION Co-operative programming with New Berlin and Franklin - Craig reports that the new co-op programs offered with New Berlin each broke even (Life guard programs - previously they lost money). Franklin and Muskego are partnering with 8-9 programs. They will be held at Country Dale School (just on the Muskego/Franklin border). Many of the programs are geared towards the pre-schooler and have been very well received. Performance Standards/Statistics - Craig provided several written reports that offer strategic analysis for the Recreation Department program offerings. Some of the items covered were, cost of use of high school pool, enrollment in classes, canceled classes, launch sticker tracking ($28,000 has been generated from the launch box this year), park facility rental (fees, beer permits) and ball field usage. Discussion regarding the usage tracking for the fields within the City. The Board is requesting that Craig provide even more detail with respect to the soccer field and baseball field use so that this Board can better determine the future needs of the City and have concrete data to back-up their request. Toby Whipple reports that introductory soccer programs are in the conceptual stage with himself and Craig. Recreation Brochure - The brochure (40 pages) is in the works. Mailing first week of December. Sign up beginning December 2nd. Discussion regarding space for additional program when the new library and Jensen Park are available. Parks and Recreation Board Meeting - November 9, 1998 Page 3 th Christmas Tree Lighting Program - The event will take place on the 6 of December. The program portion of the event will begin with singing at 3:30 and will conclude at 5:00 with the tree lighting taking place at 5:00-5:30. Santa will be there to hear all of the wishes of the children. Discussion by the Board regarding the change in the format with the program starting first and the tree lighting following. Craig reports that this change is from input he has received. If this maiden attempt does not work, the event will go back to its old format. WPRA Conference - Craig and Irene attended the WPRA Conference recently. He attended several seminars, some of which dealt with Grant writing, Policy Manual writing and Dog permit programs. Craig reports that several Cities generate additional funds by the charging of daily and seasonal dog permits. Team/Staff Meeting - Craig, Irene and Stella have met to discuss their 1999 program objectives and goals. Their main objective/goal for the upcoming year is to portray a better image for the department within the community. The meetings are going well and the staff enjoys meeting to discuss ideas and brainstorm possibilities. PARKS Bike Path Updates - Highway 36 path is complete. Craig attended the Parkland Plaza pre- construction meeting (10/28/98) where it was determined that May is the completion date. At Deer Creek, paving should have occurred last week. Craig reports that No Parking signs will be installed on Lannon Drive. Individuals have been parking their cars on the gravel shoulder and onto the bike path. The Board would like to review this issue and recommend improvements to the look of the bike path, perhaps replacing the gravel shoulder with grass to better differentiate the bike path from the actual roadway. Please place on the agenda for next months meeting. Scoreboard Update - The key contact on the scoreboard contract at Coke has left the company. Craig will begin to work with this person’s replacement. Additionally, the City Attorney has made final revisions to the contract with Coke. NEW BUSINESS Denoon Park Sport Areas - Craig has talked with Harry Udvare from MAA. They would like to use the park. This was approved by consensus by the Board. The field will be dirt with no home run fence. Younger individuals will be using the park and would not be able to hit the ball that far to need a fence. Discussion regarding the options open to reduce the use of Horn Field. Craig will talk with the contractor who is currently working on Horn Field to determine what will need to be done to construct the dirt infield and the multi-purpose field. MHS Facility Agreement - The agreement is identical to the prior 5-year agreement. There is a 5% increase on the pool costs. Craig is concerned that the pool will not be available due to the liner needing to be replaced this year. 1998 Comprehensive Plan - A survey was done and the residents who responded requested that pedestrian paths and parks/green spaces be provided and preserved in the City. A Needs Assessment needs to be done next year to provide the Department with more detailed information. The Assessment will be a good comparison between the two survey results. Ice Skating on pond by Parkland Plaza Park - Chairman Hulbert brought this item to the table for discussion. A “natural pond” is formed every year by Parkland Plaza. Craig has talked with the City Engineering firm (Ruekert & Mielke) and it can be done. The City Attorney is “concerned” about the project, but provided a contact at Wausau Insurance to discuss any liability issues or policy changes. Parks and Recreation Board Meeting - November 9, 1998 Page 4 The Board members are concerned about the safety issues a “City Sanctioned” ice rink may bring. Craig will determine the signage requirements, lighting and other various needs. The timeline for this project will be next year. Improvements to Denoon Park/Parkland Plaza by Muskego Kickers - Toby Whipple, representing the Muskego Kickers Soccer Club would like to make field improvements. The fields are currently in poor shape due to use. Aeration and fertilization needs to be performed on the fields now. The aeration equipment is not part of the Parks Department, but rather housed at the high school. Toby visited F&W landscape to determine a cost for the improvements they would like to help finance. The total cost for aeration, over-seeding and fertilization would be $2,450. The club is requesting a 50/50 split on the cost to perform the job. Discussion on alternative methods to accomplish the task. Major problem is staffing to complete the project in a timely manner. Toby reports that F&W is available to do the job now, and now is the time (weather wise) to perform these tasks. The soccer club will donate $1,225. Debbie Carlson moved to approve the expenditure of $1,225 from Operating Budget account for improvement to Denoon Park and Parkland Plaza fields. Seconded by Howard Schneider. Carried by all with one abstention (Toby Whipple). OTHER BUSINESS Subdivision Plans from Plan Commission - None COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Toby Whipple thanks the Board for their support of the Kickers Soccer Club. The Club has other plans for improvements at Parkland Plaza with benches. The Club would like to make this park their premier field with only the top teams playing there. ADJOURNMENT - Being no further business to discuss Toby Whipple moved to adjourn the meeting at 8:25 p.m. Seconded by Howard Schneider. Carried by all. Respectfully submitted, Linda Gulgowski, Recording Secretary