Loading...
PRB041398minutes PARKS AND RECREATION BOARD MEETING MINUTES CITY OF MUSKEGO Monday, April 13, 1998 The Monthly meeting of the Parks and Recreation Board, City of Muskego, was called to order at 6:00 p.m., by Vice Chairperson Toby Whipple PRESENT: Craig Anderson (Parks and Recreation Director), Howard Schneider, Alderman Mark Slocomb (6:05), Ron Stephens, Richard Manchester and those per the attached list. Jerald Hulbert and Debbie Carlson were absent. The meeting notice was posted in accordance with the Open Meeting Law. APPROVAL OF MINUTES - Ald. Slocomb moved to approve minutes of the March 9, 1998 meeting with corrections. Seconded by Ron Stephens. Carried by all. Ron Stephens moved to approve the minutes of the Sub-Committee meeting of March 31, 1998. Seconded by Ald. Slocomb. Carried by all. COMMUNICATIONS PERSONAL APPEARANCES: 1. Jack Spoerl - Muskego Lion’s Club Safety Day - Mr. Spoerl and Steve Whittow of the Lion’s club were present to request usage of the Community Festival Fairgrounds (City Hall Complex - Racine Avenue and Pioneer Drive) for May 30, 1998 (May 31 - rain date) from 9:00 a.m. to 12:00 Noon. The events include; water safety (Water Bugs Ski Team to assist), Snowmobile Safety (Icetronauts will be involved), Home/firearm safety, Bike Inspection (Wheel and Sprocket to assist), Bike Safety equipment (150 helmets will be distributed), Rules of the Road (Muskego Police Department involvement). Participants in the program will receive, upon completion of the safety course a free hot dog, soft drink and chips. Rich Manchester moves to approve the request for the use of the Community Festival Fairgrounds. Seconded by Howard Schneider. Carried by all. 2. Jack Spoerl - Muskego Community Festival - Mr. Spoerl was present on behalf of the Festival Committee requesting the usage of Community Festival Fairgrounds (City Hall Complex - Racine Avenue and Pioneer Drive) for August 28-30. Additionally asking for permission to again us the front grass area for parking if weather permits. This decision would be handled as in the past by an th officer of the Festival Committee. This is the 11 year of this event. Scheduled events include; television viewing of the Parker exhibition game in the beverage tent, rides, Kids From Wisconsin, bands, Zoological Society of Wisconsin, and classic car show (Saturday only). Food and beverage tickets will be used this year. Sufficient areas to purchase tickets will be available. Ron Stephens moved to approve the use of the Community Festival Fairgrounds. Seconded by Ald. Slocomb. Carried by all. Dave Wojnowski - Big Muskego Lake boat launch dry fire hydrant - Mr. Wojnowski of the Tess Corners Volunteer Fire Department was present to request permission to place the hydrant in an area different than previously approved due to dredging that has occurred on the lake. The proximity to the ramp and potential pier was discussed with the hydrant possibly being placed under the pier to insure safety to lake users. Rich Manchester moved to approve the placement of the dry hydrant contingent upon review from Parks and Recreation Director, Parks Supervisor and Kristy Rogers, Lakes Project Coordinator. Seconded by Ald. Slocomb. Carried by all. Parks and Recreation Board Meeting - April 13, 1998 Page 2 WRITTEN CORRESPONDENCE Police Department incident reports - Report for the period March 9-April 13, 1998. Tuesday, March 31 the Parks Department reported the theft of the snow plow auxiliary lights mounted on a truck parked in the Parks garage’s back yard. The Police Department also had damage to some vehicles in their impound lot abutting the yard. Idle Isle Park building near the pay phone had gang-related graffiti on it. Upon approval from the Police Department, the graffiti was removed this week. Discussion regarding possible security enhancements at the impound lot. Craig to talk with the Police to gather ideas. OLD BUSINESS Idle Isle Concession Stand Lease Agreement - Doug Aird met with Craig to go over the old agreements and make necessary edits. Main change was the extension of the use of the concession stand from June through August (Friday through Sunday) and on Wednesday evening’s in conjunction with shows. Ron Stephens moves to approve lease agreement. Seconded by Rich Manchester. Carried by all. Land O’ Lakes waiver of usage fee - Jim Haag provided a roster with the players listed and 73% of the participants are in the Muskego/Norway area. The group has requested a waiver of the $160.00 usage fee charged to them for the 8 “home” games played at Horn Field. A Sub-committee was formed to discuss this issue and the Sub-committee recommends reducing the fee to $10.00 per home game (8 total ), which would require an $80.00 usage fee from the team. Rich Manchester questioned the amount of time the Parks Department spends maintaining the field versus the usage fee charged to recoup those costs. Ald. Slocomb reminded the Board that the group is receiving funding, in an undetermined amount that could be as high as $1,000 from True Value to provide much-needed improvements at Horn field at no-cost to the City and initiated by the Land O’ Lakes team. Ald. Slocomb moved to approve a $10.00 per home game usage fee. Seconded by Ron Stephens. Carried by all. Land O Lakes Field of Dreams - Jim Haag reported that funding has been approved by True Value for the “Field of Dreams” program True Value is sponsoring. The total amount of the funding has not been announced at this time. The list of improvements requested will be reviewed by this Board. DEPARTMENT REPORTS RECREATION Adoption of Department Mission Statement - The Parks and Recreation Department met to determine a mission statement to measure themselves against. The draft of the statement has been reviewed by the Mayor’s office. This statement will be published in various publications the department distributes. The lack of “fiscally responsible” verbiage was discussed. Rich Manchester was not comfortable with the necessity and use of the word “mission” in the statement. Howard Schneider moved to approve the mission statement as submitted. Ron Stephens seconded. Vote 4 in favor with Rich Manchester abstaining. Motion carried. Evaluation/reports/forms - Craig provided several samples of the enhanced forms he will be incorporating into the daily functions of his Departments. Evaluation forms have been developed for the Park and Rec. activity participants with 3 randomly selected individuals who fill out the form and return it being awarded with a $10.00 certificate towards a future program offering. The method to Parks and Recreation Board Meeting - April 13, 1998 Page 3 return evaluations was discussed along with addressing those instructors who receive below average rankings. A senior survey is being developed with comments on those who have participated in recent trips. Exit interview, notice of termination, termination of employment and reference authorization and release forms were distributed by Craig and will be forwarded to Attorney Molter for review and commentary. Brochure changes - May 1, 1998 is the scheduled mail date for the Summer brochure. Made changes to the class numbering structure to be able to collect data and reuse course number. The registration process is slated to be more “user-friendly”. The first week of enrollment will be drop-off, the second week will be counter service and the third week of enrollment will be opened to non- residents. Seniors Club - Newly formed club. The past two meetings (held monthly) attracted 7-11 individuals with membership growing. Interest is multi-functional with seniors going on trips and providing cross- generational insight to individuals. Programs with Stony Creek were discussed. PARKS Senior citizens parking spot at Idle Isle Park - Mr. Elmer Helm Jr., requested a parking area for seniors. The number of handicapped parking spaces was discussed and found to be up to code in number of spots available. The resident requested a “senior only” parking area. Preferential treatment to one segment of the population can not be made. Enforcement of the special parking was also found to be impossible. Roof repairs scheduled - Idle Isle will be repaired as soon as we reach temperatures that are consistently above 40 degrees and no moisture. Horn Park roof is also badly in need of repair. Several leaks have been found since the last rainfall. The same contractor (Edward K. Smart Company, Inc.) working on the Idle Isle property has provided a cost estimate ($4,300 plus extras) for performing the repairs at Horn Park. Craig reports that the Parks Department would not be able to perform any repairs until after summer. Due to the park being used for numerous children’s activities, speed is necessary to coordinate the repair process. Rich Manchester moves to authorize the repair cost estimate of Horn Park at a cost not to exceed $4,300 plus the cost of roof sheathing at $7.50/board foot and facia boards at $7.50/lineal foot. Sheathing and facia repairs to be made at the discretion and approval of the Parks and Recreation Director and Parks Supervisor. Seconded by Ald. Slocomb. Carried by all. Ball Diamonds/mowing - Fields are being readied and mowing has already occurred. This is the earliest (by 3 weeks) this has happened since anyone can remember. Summer staffing - Craig reports that all summer staff should be in place by next week. Many individuals are returning to their previously held positions. Fencing at Horn - Fencing improvements have been made at the field. “No Fishing” signs replaced - Signs were replaced and cemented into position. Previous signs were thrown into the water. “No Parking” signs by Lake Access #17 - Off of Cook Drive, resident requests a “No Fishing” sign be installed. Due to enhanced fishing conditions near her home, she has been frequently “parked in” by anglers. A sight visit found 5 cars in the area in question by 10:00 a.m. Craig will take this issue forward to John Loughney for consideration by Public Works Committee. In the same area, a Parks and Recreation Board Meeting - April 13, 1998 Page 4 resident has approached Craig about her wish to donate a tree for the grassy area adjacent to the water. A tree that will withstand the impact of salt will be suggested to the resident. Installation of the tree is still in question. NEW BUSINESS Contract bids - Bids were received and reviewed for Lawn mowing, restroom facilities, City Hall/Police Department grounds and weed eradication. The recommended bid were as follows: F&W Landscape Specialists for lawn mowing ($20,950) and weed eradication ($625) at a total cost of $21,575 (budget amount $22,000). City Hall grounds service the recommended vendor is Tisha at a cost of $2,000 (budget amount $2,000). Waste Management is recommended to handle portable toilet facilities at a cost of $6,535 ($5,600 budget, Port-O-John bid $6,790). Ron Stephens moved to approve all selected vendors per recommendation. Rich Manchester seconded. Carried by all. Mr. John Jewll and Scott Peterson of Peterson Lawn Care were present to discuss their concern over not being awarded the mowing contract, after submitting the lowest bid ($19,400). Craig reported that the selection is not entirely based on the lowest bid being awarded the contract and other factors are involved in the selection process (i.e. quality). Peterson Lawn Care has not been in existence until this year and therefore, no previous experience or references were provided. Due to the inexperience of the firm, the job was awarded to the firm who completed the work last year. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Installation of the pier at Idle Isle and launch ramp repairs were discussed. If necessary, topics will be placed on next month’s agenda. ADJOURNMENT - Being no further business to discuss Rich Manchester moved to adjourn the meeting at 8:00, seconded by Ald. Slocomb. Motion carried by all. Respectfully submitted, Linda Gulgowski Recording Secretary