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prbm20110808 City of Muskego PARKS & RECREATION BOARD Monday, August 8, 2011 Approved 9/12/11 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 5:47 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, August 4, 2011. Present: Ald. Kert Harenda, Mr. Jerald Hulbert, Mr. Brett Hyde (departed 6:55 p.m.), Mrs. Kelly Koble, Mr. Toby Whipple and Director Anderson Not Present: Mr. Gary Boisits, Mr. William “Butch” LeDoux GUESTS: Ald. Borgman, Aaron Robertson of MUSKEGO PATCH, APPROVAL OF MINUTES: June 13 Minutes Mr. Hyde moved to approve the minutes of the June 13, 2011 meeting, seconded by Mrs. Koble. Upon a voice vote, the motion to approve the minutes carried. COMMUNICATIONS: United Way Born Learning Trail As Lori Hayes could not be in attendance, Director Anderson presented the United Way Born Learning Trail. A flyer on this interactive, playful and visible community engagement tool was distributed to the Board members. Ms. Hayes wanted to know if the Board was interested in displaying the ten signs along the trail. They do have sponsors that pay for the signage and posts and volunteers to install the signs. They just needed to know the location for the signs. This project has been well received in the communities they have them in. She would be willing to attend a future Board meeting if the Board members were interested. Mrs. Koble suggested Park Arthur as a viable location. Board members thought something could be done at Veterans Memorial Park considering the recreation programs that are held at the park and the age group of the children in those programs. Mr. Hulbert said there is the boardwalk and he has noticed that a lot of people and families use that trail and the trail that goes pasts Culver’s gets bike traffic. Director Anderson mentioned that there would be no cost to the city to have these signs installed. The signs are projected to last 2-4 years. Mr. Hulbert moved to accept this learning trail and for Director Anderson to work with Lori Hayes and determine sign locations. Mr. Hyde seconded. Upon a voice vote, the motion carried. Parks Vandalism Director Anderson reported that on June 22, on the south side shelter at Bluhm, feces was smeared on the exterior wall and on August 2, on the Muskego Recreation Trail, there was graffiti on the trail bench. Staff was able to take care of both and the latter involved taking the concrete bench back to the parks garage to remove the graffiti. Minutes, Parks & Recreation Board, August 8, 2011, page 2 Veterans Memorial Park Rental In addition to their renting the Veterans shelter, the Brain Injury Resource Center requested permission to have a band and a petting zoo. Due to time constraints in getting the event advertised, staff approved with the caveat that the Board would determine the location of the petting zoo. Board members were in receipt of the letters detailing the event. Ald. Harenda moved, Mr. Hyde seconded, to approve the request for the band and the petting zoo with the location to be determined by Director Anderson. Board members advised not the parking lot and Director Anderson stated not the playground area. Mr. Hyde questioned if the clean up from the animals would be done. Director Anderson said this was addressed to the applicant. He will also find out what animals will be at the petting zoo. Upon a voice vote, the motion carried. NEW BUSINESS: 2012 Operating Budget Director Anderson presented the 2012 Operating Budget. There was an increase in non -personnel operating budget of $2,764 for expenditures and $11,383 for revenues. In the 2012 personnel costs, he was asking for an additional $1356.40 for parks crew additional hours for summer hourly employees. With the recent winters, the department has been borrowing hours from the summer employees to pay for the winter snow removal work. He mentioned that most of the recreation program staff expenses are covered by revenues except ½ of the director’s salary. Mr. Hyde moved to approve the 2012 Operating Budget. Ald. Harenda seconded. Ald. Harenda questioned the park salaries. Director Anderson explained that these were based on percentages.. Mr. Hyde asked if the department was on target to hit the projections for the programs. Director Anderson said the department finishes historically better than what is predicted. Mr. Hyde noted that the salaries/wages were not indicated. Director Anderson stated that the Finance Director plug s in those amounts for staff. Upon a voice vote, the motion carried. 2012 Parks Dedication Projects Budget For 2012, the amount asked for the projects under the Parks Dedication Budget is $219,444. A detailed listing of these projects was presented to the Board members along with projected projects for 2013-2016 and the funding sources. Director Anderson has contacted Pepsi regarding their expired contract which amounted to $5,000 in annual revenue and is awaiting word from them. In looking at the projects, the Board members felt that the netting for the Denoon Park ball field should be cost shared with the leagues using that field. Mr. Hulbert moved to approve the 2012 Parks Dedication Budget with ½ of Denoon Park ball field netting cost to be shared with the leagues. Mrs. Koble seconded. Upon a voice vote, the motion carried. Director Anderson briefly reviewed the 2012 budgeted amount of $7500 for the cable club and the ticket sales special revenue fund for 2012. 2012 Capital Budget Under the capital budget, the department is requesting two items; (1) to replace 2000 Ford F -250 and plow attachment for $15,000 and (2) to replace 2003 tri-deck rotary mower for $14,700. Director Anderson went over the justification for each item. Mr. Hyde moved to approve, Ald. Harenda seconded, the 2012 Capital Budget in the amount of $49,700. In reviewing the five-year plan in 2013, the department would be asking for a Bobcat 5610 Tool Cat to handle the snow removal on the recreation trail along the Janesville Road. With the trail being planned as 5-foot wide concrete path, a better piece of equipment is needed. Board members discussed the trails that are cleaned of snow. At a future meeting, they will be revisiting the trails that get cleared in the winter months. Upon a voice vote, the motion carried. Boxhorn Launch Director Anderson stated that he had met with Mr. Dumke and Mr. Jonas on the Boxhorn launch. He shared the extent of the conversation he and Director Muenkel had with them. The Board members were i n receipt of Minutes, Parks & Recreation Board, August 8, 2011, page 3 a copy of the letter from Mr. Dumke relative to the possible sale of the boat launch, including an exhibit of the area that would be for sale. He wanted to know if the Board was interested in purchasing the launch. Mr. Hulbert moved to pursue the purchase and forward to the Common Council with a positive recommendation. Mrs. Koble seconded. Upon a voice vote, the motion carried. UNFINISHED BUSINESS: None ALDERMAN’S REPORT: Nothing to share. STATUS OF PROJECTS: Park Arthur Director Anderson reported that it looks great. He visited the site today. The smaller pond is filling up so it is doing what it is suppose to do. The sledding hill is going to be steep. To date, the department has not received any change orders on the project. They expect to have the project done by the end of August and Labor Day at the latest. Water Bugs Report On the June 22 report, there was a citizen concern about the lake levels being high so the ski team was advised and they stayed clear of that property. One compliance check was done and the issue of staying 100 feet from the islands was out of compliance; however, this was from Idle isle Park and is not relevant. The 100 feet refers to Jaycee and Otto islands. For July, no complaints and no compliance checks due to short staffing at the police department. DIRECTOR’S REPORT: Director Anderson provided the Board with a report on the following: Fall Program Guide The program guide will be going to the printer on August 10 and should be out the following Thursday, August 18. Movies in the Park There were over 250 people that attended the movie. The promotional signs that were put up seemed to wo rk. People were calling to ask about the movie. The next movie is scheduled for August 19 and it is Yogi Bear. Army Surplus Truck The department has no use for the 1985 Army truck. There is an individual that is interested in buying it. It will have to be noticed for bid before it can be sold. Mr. Hulbert moved to discard the truck. Mrs. Koble seconded. In response to Mrs. Koble question about where the money from the sale would go, Director Anderson responded the general fund, possibly designated as miscellaneous park revenue . Upon a voice vote, the motion carried. Goose Round-up This year’s goose round-up did not occur due to lack of geese on the island on the designated date. The grant money is still available for next year. There is now about 30 geese on the island and the department will be using Geese Police services through Labor Day. Conceal Carry Law Under the new conceal carry law, specifically in this law, municipalities may not prohibit people from carrying firearms in municipal parks and open space. Minutes, Parks & Recreation Board, August 8, 2011, page 4 Idle Isle Park Improvements by LMLA The LMLA was looking at trying to get rid of the sailboat lift but it is being used. Board members thought it was being used by the weed harvesters for their motors. They were also proposing to put sprinklers in flower beds and to put a pump under one of the docks. Director Anderson informed them that there would nee d to be more discussion on this at the Board level. Pickleball Update The person that brought this initially before the Board has since sold his house and moved. Director Anderson has been contacted by the ambassador for pickleball. In his meeting with the ambassador, it was brought out that there needs to be 8-foot allies on the courts for serving so the court painted at Lions Park is not safe to use. In the fall program guide, people will be asked to call the department with their interest in the spor t and want a facility established in Muskego. If there are 10 -15 people interested, then the department can paint lines (similar to what is done in gymnasiums on the basketball courts) on a tennis court. The ambassador thought that Kurth Park was a better site as there was storage, bathroom and parking. He also offered to give free lessons. He established the program in Waukesha and they now have 60 people. OTHER BUSINESS: At the October meeting, the Board will be asked to discuss the Water Bugs ski jump. Director Anderson shared that he, President Whipple and Mark Moriarty spent some time on the lake looking for locations for the ski jump and taking pictures. Mr. Hulbert shared Muskego Historical Society’s plan for the Tailspin sign. They already had it on display at the “Jammin’ on Janesville” event last Friday and are proposing to have it at their historical site during the festival in August. He provided a flyer on the sign for the department to place on file. The next meeting is September 12, time to be determined. ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 7:11 p.m. Seconded by Ald. Harenda. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Peter Theis, Tammy Dunn posted: www.ci.muskego.wi.us