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prbm20110214 City of Muskego PARKS & RECREATION BOARD Monday, February 14, 2011 Approved, as amended, 3/14/11 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 6:07 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, February 10, 2011. Present: Mr. Gary Boisits, Mr. Brett Hyde, Mrs. Kelly Koble, Mr. William “Butch” LeDoux (6:10 p.m.), Mr. Toby Whipple and Director Anderson Absent: Ald. Neome Schaumberg (excused), Mr. Jerald Hulbert (excused) GUESTS: Ald. Borgman APPROVAL OF MINUTES: January 10 Minutes Mr. Boisits moved to approve the minutes of the January 10, 2011 meeting, seconded by Mrs. Koble. Upon a voice vote, the motion carried. COMMUNICATIONS: Waiver of Fees for Veterans Memorial Park The Lembezeder-Cook Post 8171 requested the usage fee be waived for their use of Veterans Memorial Park on July 10. Director Anderson advised that historically the Board has waived the fees in the past for this group as well as for the next group. Mr. Brett Hyde moved to approve the request for the waiver of fees. Mrs. Koble seconded. Mr. Hyde asked if the reason for the fees was to make sure the park is as clean as when they arrived? Director Anderson clarified that the fee is a usage fee for the park and by signing the form, they are responsible for anything done to the park. There is no security deposit. Mr. Hyde questioned if there has ever been a problem with someone not following through? Director Anderson said there hasn’t been a problem with private parties, but with the Waterbugs for some of their events and they needed to be rem inded to clean up. He continued that with the Old Town Hall, there is a security deposit because that is an indoor building. Mr. Hyde stated that maybe in the future if problems are experienced, the Board may have to have a security deposit and then they would have to petition the Boa rd for refund. Director Anderson shared that most of these are return annual rentals and they would be jeopardizing their future use. The park is checked the next day by the staff/park ranger and if something was amiss, the group would be contacted. Upon a voice vote, the motion carried. The American Legion Post 356 was also requesting a waiver of the usage fee for Veterans Memorial Park on June 25. Mr. Hyde moved to approve the request for the waiver of fees. Mrs. Koble seconded. Upon a voice vote, the motion carried. Minutes, Parks & Recreation Board, February 14, 2011, page 2 NEW BUSINESS: 2011 Baseball/Softball Field Requests Board members reviewed the baseball/softball field requests for 2011. Director Anderson advised them that now with the amount of usage, there really isn’t any ball field availab le except on Fridays Bluhm IV and the high school and then on the weekends. MAA has expanded their program and are now using Bluhm III which wasn’t used in the past. Now, the Muskego Ultimate team will only be on that field until May 12 and then they will move to the high school’s field #3 on Monday nights. A lot of rotation will be going on with the teams .Youth Warriors, currently at Denoon, want to use MHS #3. One field is being used by one entity and as soon as the MAA starts, that select baseball team loses out as MAA has top priority for usage. Board President Whipple questioned if there was any problem with lining for the different teams on the field. Director Anderson said that once the game schedules come in, the fields are marked off, and Mick’s will be doing the lining. Mr. Hyde asked about the Jensen Park field and the MHS fields. Director Anderson advised this is basically a recreational field and is used for department’s program. It’s the smallest field. Now and then, the women’s league will use it on Thursdays for makeups. Originally, the high school was supposed to have a spring league which would give the department use of the fields but now continue to have summer ball so the fields are used by the high school. The department uses those fields for make-ups and if the high school schedule allows it. Mr. Boisits moved to approve the 2011 field requests. Mr. Hyde seconded. Upon a voice vote, the motion carried. Durham Overflow Parking Lot Project Director Anderson explained the two issues that are involved with the Durham overflow parking lot project. With Durham Drive being reconfigured this year, the curve near the lot is being straightened for safety reasons and a portion of the lot will be used. The Board was being asked to approve t he dedication of this land for the transportation project. This portion of the land will then be transferred over to public right -of-way instead of city- owned. For the paving of the overflow parking lot, the department is applying for a grant from the Wate rways Commission. Director Anderson is awaiting plans from the city engineer to forward on to the ATC and the WDNR. They would cover 60% of the paving cost for the lot. This paving would resolve some of the problems experienced at the overflow lot. Also, the parking area would have designated parking stalls. Mr. Hyde questioned as close as the lot is to the lake, would there be any wetland issues? Director Anderson stated there would not. Mrs. Koble moved to approve the dedication of the lands depicted on the approved transportation project plat and authorize the Mayor to sign any documents necessary to complete said dedication. Mr. Boisits seconded. Upon a voice vote, the motion carried. Parks Headquarters Director Anderson informed the Board members tha t there has been discussion by the CDA for selling off city lands for development to get them on the tax roll. There was some discussion at that level whether or not to explore as part of the capital budget process with DPW putting in a cold storage buildi ng that would be in conjunction with the police department and, also, the possibility of moving the parks headquarters over to DPW with whatever expansion would be done there. Then, the possibility of selling the whole parks headquarters building/property. Since that discussion, there has been some internal discussion on maybe there needs to be a longer range plan as to the police department, city hall; not just looking at DPW and parks . It’s including DPW, utilities, parks, police department, city hall and not within 5 years, but 10-20 years. Since that time, there has always been the discussion of the possibility of selling the land where the Old Town Hall was located and now is the department’s nursery area to a business entity. The CDA is trying to set up and preserve that historic section from Pioneer Drive down to the recreation trail. There have been no definitive decisions made at this time on the properties. Director Anderson will keep the Board members updated on these issues. UNFINISHED BUSINESS: None Minutes, Parks & Recreation Board, February 14, 2011, page 3 ALDERMAN’S REPORT: None STATUS OF PROJECTS: Park Arthur Director Anderson reported that the bid opening is scheduled for March 3. The publication of the bid request should appear in the MUSKEGO NOW this Thursday, the 17 th, and on the 24th. Notice will also be in THE DAILY BUILDER. Dave Simpson has already had three phone calls for the bid packages. Director Anderson had met with Bonestroo last Friday on the final changes to the documents. People have been calling Bonestroo as there is not a lot of work available. Because of this, he expected to get some good pricing on the grading and the possibility of staying within the budgeted amount. The bids will then be presented to the Board at their March meeting for their recommendation. Then, it would g o on to finance and the Common Council with bid award given out possibly the second week in April. Work may begin the end of April or May 1 with substantial completion being done by September. The grass growth should be final one year from then. DIRECTOR’S REPORT: Director Anderson provided the Board with a report on the following: Class 7.0 Registration Upgrade/PCI Compliance The Class upgrade has been completed. Today, staff met regarding the PCI compliance for credit card registrations. The department will have to decide if they want to store credit card information or purge them immediately after processing. With the immediate purge, there is less paperwork and less cost involved and the department is looking at the immediate purge option. He added that the department’s credit card policy will be published in the summer program guide. 2011 Portable Toilet Services Director Anderson advised the Board members that the 2011 portable toilet services contract was awarded to Port-a-John, the lower bidder at $4,732. The only other bid was from Number One at $5,210. He had budgeted $6,000 for 2011. DNR Goose Grant The department was awarded $2,500 match in grant money for the goose round -up. The department will match it for a total cost of $5,000. Director Anderson notified Mike Jones. He also contacted Larry Lefebvre and Mark Moriarty to develop a form at their lake district meetings, talking to the residents about getting names and addresses of people that want to participate. On the given day toward the end of July, then the geese will be herded off the lake. He will also be contacting the Geese Police and signage/publicity/web site alerting the general public of this project. OTHER BUSINESS: Director Anderson will be meeting with the district’s business services regarding the facilities agreement on February 21, 5:30 p.m. at Lake Denoon Middle School. The next meeting is March 14, time to be determined. ADJOURNMENT - There being no further business, Mr. Hyde moved for adjournment at 6:35 p.m. Seconded by Mr. Boisits. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary Minutes, Parks & Recreation Board, February 14, 2011, page 4 pc: Board Members, Craig Anderson email: Peter Theis, Tammy Dunn posted: www.ci.muskego.wi.us