prbm20110110
City of Muskego
PARKS & RECREATION BOARD
Monday, January 10, 2011
Approved 2/14/11
Board Vice-President Boisits called the monthly meeting of the Parks and Recreation Board (Board), City of
Muskego, to order at 5:30 p.m.
PLEDGE OF ALLEGIANCE
Those present recited the Pledge of Allegiance.
The meeting notice was posted in accordance with the Open Meeting Law on Thursday, January 6, 2011.
Present: Mr. Gary Boisits, Mr. Jerald Hulbert, Mrs. Kelly Koble, Mr. William “Butch” LeDoux, Ald. Neome
Schaumberg, and Director Anderson
Absent: Mr. Brett Hyde (excused), Mr. Toby Whipple (excused)
GUESTS JoEllen Donovan & Rick Schmidt of Bonestroo, Ald. Harenda, Ald. Borgman, Bob Janke
APPROVAL OF MINUTES:
December 13, 2010 Minutes
Mr. LeDoux moved to approve the minutes of the December 13, 2010 meeting, seconded by Mrs. Koble.
Upon a voice vote, the motion carried.
COMMUNICATIONS:
Bonestroo Presentation of Park Arthur Final Plans and Cost Estimates/Funding Options
JoEllen Donovan went over the new plans pointing out the areas that were changed in order to trim down
some of the costs of the project. She stated they would be able to keep the existing parking lot. Rick Schmidt
advised that the biggest change on the existing parking lot is that the ingress and egress comes off of Martin
Drive and the parking would be perpendicular for the vehicles and trailers. This would necessitate a minor
extension on the parking lot to make the parking lot more versatile without trying to rebuild the whole parking
lot. The total estimated cost for the project is now at $773,151.24 which is still above the budgeted amount of
$550,000. In review of the probable construction cost, Ms. Donovan pointed out the dollar amount included
Bonestroo‟s remaining contract amount, city seed cost, construction administration and contingency. Due to an
area that would not be graded and some asphalting would not be done, they were able to reduce some of the
costs. They were not able to get the cost down any lower without changing the scope of the project. The
grading was the biggest ticket item on the project. In the matter of funding, Director Anderson reviewed the
park dedication account projects with the Board members. He said they could go $80,000 -$90,000 more
if need be without significantly impacting the money for 2012. Also, they could make some adjustments to the
2012 projects or go to the Finance Committee and petition for additional funding from the landfill fund to get
the project going. He felt they were better off to get the grading done in one phase. Mr. Hulbert stated they
needed to move forward with the project. Rick Schmidt said when the bids come in, they have the option of
rejecting the bids. He further suggested that they put the base which is e stimated as $70,000 in as an
alternative bid. Mr. Hulbert moved that they move forward with the bidding process on the project. Ald.
Schaumberg seconded. Upon a voice vote, the motion carried unanimously. In looking over the print,
Mr. LeDoux made suggestions relative to the equestrian trail proposed for the project. Mr. Schmidt predicted
Minutes, Parks & Recreation Board, January 10, 2011, page 2
the grading would happen in May and recommended taking a look at the park after the grading is done, then
the Board and staff could take a closer look at the layout of the trail and identify the best route.
Written Request for Tournament Fields Approval
Director Anderson presented the Muskego Warriors Youth Baseball request for fields for their tournament
scheduled for June 24-26. They were requesting Muskego High School fields, Mill Valley fields, Horn Field
and Kurth Park‟s field. They would work with other leagues regarding the use of these fields. The tournament
is well run. He recommended approval of the request. Mr. Hulbert moved to approve the request. Mr.
LeDoux seconded. Upon a voice vote, the motion carried.
NEW BUSINESS: None
UNFINISHED BUSINESS: None
ALDERMAN’S REPORT: Ald. Schaumberg had nothing to report from Council relative to the Parks and
Recreation Department.
STATUS OF PROJECTS:
Park Arthur
The Park Arthur status report was provided in the Board packets showing the work items completed and the
work items, such as bidding, for the next period
DIRECTOR’S REPORT:
Director Anderson provided the Board with a report on the following :
Facilities Agreement with Muskego/Norway School District
Director Anderson shared that the Muskego/Norway School District „s Board is reviewing the facilities
agreement. Once they have their research done, Scott Eckert will be contacting Director Anders on. They are
trying to extend the agreement, instead of annually, and make it two years and if both entities are in
agreement, it would then roll over. The school board is looking at defining Parks and Recreation Department
activities and some of the other community activities.
Maintenance of Vehicles and Equipment Budget
Director Anderson reviewed the letter going to Finance Committee relative to the Maintenance of Vehicles and
Equipment account being over budget by $8,900 by the end of last year. This was due to two vehicles
needing transmission repairs and these trucks were the ones used for snow removal. However, he noted that
the department‟s overall budget would be fine as some end -of-the-year projects for 2010 will be moved to
2011.
OTHER BUSINESS: None.
The next meeting is February 14, time to be determined.
ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 6:15 p.m.
Seconded by Mrs. Koble. Upon a voice vote, the motion carried.
Stella Dunahee, CPS
Recording Secretary
Minutes, Parks & Recreation Board, January 10, 2011, page 3
pc: Board Members, Craig Anderson
email: Peter Theis, Tammy Dunn
posted: www.ci.muskego.wi.us