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prbm20121112 City of Muskego PARKS & RECREATION BOARD Monday, November 12, 2012 Approved 1/14/13 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, November 8, 2012. Present: Mr. Jerald Hulbert, Mr. Brett Hyde, Mrs. Kelly Koble, Mr. “Butch” LeDoux, Mr. Paul Peardon, Ald. Dan Soltysiak, Mr. Toby Whipple, Director Anderson and Intern Donovan Winter. GUESTS: Ald. Borgman, Ald. Glazier, Patricia Nakamura (Muskego Chronicle), Dan Maas, Donna & Michael Ferguson, Robert & Elaine Maas, Jim & Belle Mortle, Dennis & David Kaminski, Ted & Mel Schulst, David Jamroziak, Jim Prusinski, Greg Muth, Denise Konkel (Muskego Patch) APPROVAL OF MINUTES: October 8 Minutes Ald. Soltysiak moved to approve the minutes of the October 8 meeting, seconded by Mrs. Koble. Upon a voice vote, the motion to approve carried with Mr. Hyde abstaining. PERSONAL COMMUNICATIONS: Muskego Warriors….brick fund-raiser/Park Arthur baseball field Mr. Jim Prusinski presented the Warriors proposal for their brick fund-raiser. All of the monies will go towards the baseball field at Park Arthur. They were proposing to place the bricks around the flag pole. They expect to sell 100 bricks for $100 each and are receiving a good response with a deadline in December to complete the sale of the bricks; if necessary, they can always reorder. Mr. Hulbert moved to approve the concept of the brick fund-raiser as outlined. Ald. Soltysiak seconded. Board members commented on the positives of the money being raised going back into the public facilities. Upon a voice vote, the motion carried. UNFINISHED BUSINESS: Further discussion of Lake Access #12 Director Anderson reported that he and Dan Flamini went out to Lake Access #12 to find the property pipes located out there. They did find the two pipes; one located near the road and the other one located down a ways from the house area. They found the one out by the road was within 4 inches from the top of the ground and the second one with at least 14 inches of topsoil on top of it which indicated fill had been a dded to the area and eventually seeded. It was very hard to find. They had to measure off of the property pipe from the other side of the lot line. There are no property pipes near the shore line. Dan Flamini from the staff has sighted both and estimated the area where it would go down to the shore line. The area of the old fence that is within the tree line is on city property, andvthere are trees that have their root collars buried. He did dig down with a shovel by one of the trees and found no root collars. There are plantings passed the asphalt area with stone which is on city property. The newest part of the brick walkway is right next to Mr. Mortle’s house; half of it or 40 percent on city property. He has had discussion with Mr. Mortle regarding some of the items that were found. It’s up to the Parks and Recreation Board what they want to do next. There is an access that is there; however, there is no easement that is on Minutes, Parks & Recreation Board, November 12, 2012, page 2 paper. As it has been happening for so long, it is almost a given. The easement allows access to the property, not to allow parking on the paved area. Mr. Mortle still has his request before the city; however, the formal request regarding the width and the length that he was looking to purchase has been removed from his request. Mr. Hulbert asked for definition of the property; is it a road or a park. Director Anderson had been told by the assessor that it is a park, not a road. Mr. Hulbert felt the first step was to physically show some identification, he moved to paint a stripe on the asphalt where the park is to define the property; then, between the high water mark and something close to the high water mark to show the public where the property is. Mrs. Koble seconded. Mr. LeDoux stated he would like to see a split-rail fence defining the total lot line from the roadway to the high water mark and this would also add a nice touch to the area; then where the driveway is, have a line painted across the driveway for the lot line. Mr. Hulbert amended his motion to include the split rail fence from the street to the driveway, down the hill to the high water mark and have the split rail fence on both sides of the driveway. Mrs. Koble agreed. Upon a voice vote, the amendment carried. Upon a voice vote, the main motion carried. On the restoration of the park, Mr. Hulbert would like Mr. Zagar to take a look at the tree line and assess the likelihood of any trees dying out. Further, requested the restoration be an agenda item at the next meeting. WRITTEN CORRESPONDENCE: Muskego Lions Club….Lion Egg Hunt, Waiver of Park Board members were in receipt of the Muskego Lions Club request for waiver of the park fees for their egg hunt event. Director Anderson advised that typically they ask for use of the bathrooms; however, that usage is weather dependent. Mr. Hulbert moved to approve the request. Ald Soltysiak seconded. Upon a voice vote, the motion carried. Park Vandalism…Park Arthur & Jensen Park Director Anderson had presented the Board members with pictures of the damage done to the sledding hill at Park Arthur. Tire ruts were up and down the north side of the sledding hill. 4-Jays called the police but the perpetrator had left before their arrival. Ald. Borgman advised the Board members that he receives many calls regarding the park and the parties being held at late night hours. He felt more policing was in order and explore other avenues to keep vandalism down at the park. Director Anderson reported, also, that there were tire ruts in the outfield at Jensen Park. M.A.A. Baseball Fields Letter of Commitment Director Anderson shared the letter of commitment from the M.A.A. (Muskego Athletic Association) to invest up to $135,000 for the three little league baseball/softball diamonds at Park Arthur. The donation is contingent upon usage terms and considerations to be discussed at a later date. NEW BUSINESS: City/MSND Facilities Agreement Board members were presented with the annual agreement. Director Anderson advised that no changes were made. He further stated that Scott Ecker was given the authority to approve the agreement without going before the school board. This new agreement will be for two years through 2014. Mr. Hulbert moved to approve the facilities agreement. Ald. Soltysiak seconded. On the softball fields, Mr. Hulbert inquired how much usage of the fields. Director Anderson reported softball fields at the high school about 50 percent and the ones at Mill Valley, probably more. Softball fields over by the h igh school, M.A.A. uses those from June 6 through the end of July. The fields are getting more use than four years ago. Upon a voice vote, the motion carried. Idle Isle Concessions RFP/Agreement Director Anderson reviewed some of the changes made to the RFP for Idle Isle Concessions. He asked if the B oard still wanted to do highest proposal which is a percentage of the concession sales. He changed it to charging a monthly fee plus utilities. On the lease agreement, he put $250 a month as there was no prior documentation on leasing public space, just leasing fields at $55 per acre. The warehouse at Boxhorn is typically $25 or $50 a month on a short -term basis. Cost of utilities was based on current year usage. Based on Water Bugs and the department’s usage, anything above $192 /month Minutes, Parks & Recreation Board, November 12, 2012, page 3 for April-September, they would be responsible for paying. During the hot months of this past summer, the utilities were over $300. Mr. Hulbert thought $250/month was reasonable. Mr. Hulbert moved to accept the proposed lease agreement. Mrs. Koble seconded. Ald. Soltysiak offered an amendment of a minimum of $250 and award to the highest bidder. The amendment to the motion was accepted by both parties. Upon a voice vote, the amended motion carried. Prevention of vandalism in parks Director Anderson offered the following to deter vandalism in the parks:  Speed humps at Park Arthur to slow vehicles down on the straightaway  Lighting  Cameras  Gates  Cattle gate  Bollards  Extra police patrol  Stone along the road  Staffing  Neighborhood watch Mr. Hulbert thought that the entrances should be gated or blocked off. If lights need to be turned off, then that person would be also responsible for closing the gate. Director Anderson mentioned in the summertime, it could be the ranger. Mr. Hulbert further mentioned that there is a need for a warning of the west side of the curve drops off. Mrs. Koble suggested using a cattle gate would be useful as cars could be detained but walkers could go in and out. Mr. LeDoux mentioned that the police could block off both entrances to apprehend the person(s). He felt that cameras could be placed in several locations. Director Anderson will come back with a cost to put the gates in. He will also speak with the police department to see what they recommend. Adopt-A-Lake Access program Director Anderson and Parks Supervisor Theis went around all the lake accesses to see what maintenance/improvements were needed. The ones that are by neighbors, the neighbors keep mowed and they are fine. Last year, there was a volunteer that offered to do some work, but ended up not doing anything. As the department has an adopt-a-park and an adopt-a-trail program, he was suggesting the Board consider an adopt-an-access program. The program would be patterned after the other two. It may be that a community group would be interested in adopting an access. Some are more heavily used than others. This is also one area that would be the responsibility of the two new seasonal employees. Mr. Brett Hyde moved to approve the concept. Ald. Soltysiak seconded. Upon a voice v ote, the motion carried. 2013/14 Goose Abatement Grant Director Anderson inquired if the Board was interested in applying for the goose abatement grant again. He reviewed the success of the last program. He forecasted that there would be more coming back as in the third year they come back to mate in the place they were hatched. The past program was $2500 and half was paid for by the WDNR. If you don’t have enough geese, you cancel. If you don’t use it in 2013, you’d use it in 2014. Mr. Hulbert moved to go forward with the goose abatement program. Mrs. Koble seconded. Upon a voice vote, the motion carried. UNFINISHED BUSINESS: Intern project update Muskego Parks and Recreation Intern Donovan Winter gave an update on the status of his feasibility study on splash pads. Over the last three weeks, Director Anderson and he had discussions with various municipalities and vendors regarding splash pads. Gleaning from the information collected, the next steps are to determine possible park locations and dev elop a public demand survey. Minutes, Parks & Recreation Board, November 12, 2012, page 4 ALDERMAN’S REPORT Ald. Soltysiak had nothing to report. STATUS OF PROJECTS: Park Arthur Garbage cans have been placed out at the park. Signage has been installed for archery range and parking areas and sledding hill. The binder course of the paving was placed and restoration is to start this week. The baseball field is close to 90 percent done; waiting to place the turf once the infield dirt is wet and meeting with the fencing installer on Tuesday. Mr. Hulbert asked if the hockey rink was taken out. Director Anderson advised that was up to the Board. Mr. Hulbert suggested using the holding pond for the rink as the one at Manchester Hill Park has worked very well. Director Anderson felt this could be addressed when they discuss the lighting for the baseball field and installing a well. DIRECTOR’S REPORT Winter/Spring Program Guide The program guide is expected to be mailed November 15. Review park surveys Staff distributed park surveys for Idle Isle, Lions and Moorland Parks. Ratings were:  Lions Park 83% excellent or good, cleanliness 94% excellent or good  Moorland Park 80%, cleanliness 91%  Idle Isle Park 95%, cleanliness 90% All of the amenities are normally between excellent and good. Portable toilet at Park Arthur Staff cannot decide if there should be a portable toilet at Park Arthur during the winter. Board decided against it due to potential for vandalism; and, also, with the shelter coming on board next year with bathrooms. Meeting with football/rugby/soccer contacts Director Anderson reported he had met with the athletic groups. They had good conversations with everybody trying to work together. Kickers were amenable to giving up some space at Denoon for other groups. The groups know what they have to do and will be getting back with Director Anderson in the future. Grant close-outs Park Arthur grant, Idle Isle sign and goose abatement grants were closed out. Idle Isle fishing pier grant status This $63,000 grant that the Board wants to apply for won’t get awarded until December of 2013. If the department applies, the fishing pier will not get replaced next year. There’s not a guarantee that the department will get the grant. It was the consensus of the Board members to apply for it. OTHER BUSINESS Subdivision Plans from Plan Commission None Request for Professional Services Director Anderson shared that the request for professional services for Park Arthur pavilion and lighting will be reviewed by the city engineer and planning director. Once they get the RFPs, quotes, they will be brought to the Board. He said the shelter specified would be similar to Idle Isle shelter with bathrooms and storage; open air without walls, and a warming area. Minutes, Parks & Recreation Board, November 12, 2012, page 5 ADJOURNMENT - There being no further business, Ald. Soltysiak moved for adjournment at 6:51 p.m. Seconded by Mr. Peardon. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson; email: Peter Theis, Tammy Dunn; posted: www.cityofmuskego.org