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prbm20120611 City of Muskego PARKS & RECREATION BOARD Monday, June 11, 2012 Approved 8/13/12 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, June 7, 2012. Present: Mr. Hyde, Mrs. Kelly Koble, Mr. “Butch” LeDoux, Mr. Paul Peardon, Ald. Dan Soltysiak, Mr. Toby Whipple and Director Anderson Absent: Mr. Jerald Hulbert (excused) GUESTS: Kristin Formolo, Mayor Chiaverotti, Ald.Borgman, Rob Glazier, Denise Konkol, Patricia Nakamora, Steve Klingler APPROVAL OF MINUTES: May 14 Minutes Mr. Brett Hyde moved to approve the minutes of the May 14, 2012 meeting, seconded by Mrs. Kelly Koble. Upon a voice vote, the motion carried. COMMUNICATIONS: Jazz in Parks & Concessions Update Ms. Formolo thanked the Board members and others for their support of her ice cream shop. Lots of people are donating their time or talent to the ice cream stand. She announced the grand opening will be June 22. On that day, there will be a ribbon cutting at 1:00 p.m., 1:00 p.m.-3:00 p.m. she will be giving away free ice cream for all children 12 and under. During that time, Dominos will be giving away pizza and she hopes to have a band for kids; then from 5:00 p.m.-7:00 p.m., Jimmie Johns will be giving subs away and she will be giving away ice cream and she hopes to have a more grown-up band for this time frame. The library is going to have a special story time, relating to ice cream, during the first segment. The local flo rist will be also involved in the open day events and also American Family did a mailer to 500 fami lies to promote the event. The LMLA did an email to announce the event. She is expecting to dispense 1,000 free ice cream cones. The hours for the ice cream shop will be everyday 12:00 p.m.-8:00 p.m. For the Board’s review and approval, she presented a mock-up of the signage for the Island Ice Cream shop and sketch /details of the transaction sliding window. Director Anderson’s concern was the wind blowing the sign and scraping and damaging the building. She will speak to her vendor about smoothing the edges and holding them down so they don’t flap in the wind. For the serving window, Glassworks will be furnishing and installing the window. It will be designed so it can be easily removed with no damage to the building should the ice cream shop close in the future. She advised the Board members that when she plugged in all of the equipment, all the power in the building went out. Director Anderson stated that Pinky Electric will be looking at it to see what needs to be done to upgrade the service and what the cost will be. She further mentioned Dave Burns’ offer of his extra pier for clients to use and she will be contacting the clerk-treasurer regarding the band permit. Ald. Soltysiak moved to approve the signage and the window treatment. Mr. Peardon seconded. Upon a voice vote, the motion carried unanimously. Minutes, Parks & Recreation Board, June 11, 2012, page 2 In regard to Jazz in the Park, she will be applying for a band permit. She was proposing to have it twice this year to see the response, the end of July and the end of August; possibly 6:00 p.m.-8:00 p.m. on a Thursday or Friday. She knows someone whose company is interested in sponsoring it and paying for it. She has connections to someone involved with Jazz in the Park in Milwaukee. This would be another way to draw people to the park. Mrs. Koble t hought consideration should be given to the nights the ski club has their shows or if there are other events in the city, she should avoid those times. Mr. LeDoux’s concern was the residents in the area may have an issue with the noise and the neighbors sh ould be made aware of the proposed event. Director Anderson commented that her business would get an annual review and should any issues arrive, they would be discussed. Mr. Hyde asked if the Board needed to approve anything. Director Anderson stated that it would depend if it is a short turnaround and if the event is similar to past events that have been reviewed and approved by the Board. Depending on the dates and details of the event, the Board may want to hold a special meeting. Placement of Idle Isle Attendants Mr. Steve Klinger presented his reasons for requesting that the Idle Isle attendants stand be located at the intersection of Muskego Drive and Hardtke. He felt there was a nuisance of traffic going through the park. The people drive through with no intention of using the park. To address his concerns, the department will have staff be more attentive to traffic issues and take down license plate numbers and contact the police. Mr. Klinger was also advised to notify the police and to take down license plate numbers and descriptions of cars. Director Anderson had called the police for their input on the proposed new placement and they could foresee a real problem in vehicles stacking on Martin Drive and Hardtke. Muskego Water Bugs Ski Team, Inc. Roster According to their agreement, the Water Bugs submitted their list of members. There were 39 members from Muskego. Lions Park Special Olympics Muskego Young Athletes Program Director Anderson presented the request from the Young Athletes of Muskego for their request for their summer Olympic program, including the waiver of park fees. They would like the use of Lions Park on Saturdays, July 7 -September 22, from 9:30 a.m.-11:00 a.m. The department reviewed the use of the park and noted no conf licts. Mr. LeDoux moved to approve the request for usage of the park and waiver of fees. Ald. Soltysiak seconded. Upon a voice vote, the motion carried unanimously. NEW BUSINESS: Making Schmidt Park a Dog-friendly Park Several emails were received from a resident in the 2nd District requesting that Schmidt Park be a dog park. In the past, the Board has looked at different parks for a possible dog park. Director Anderson had researched the dog park in Minooka Park which is about 12 minutes from Muskego. For a dog park to be successful, a large area needs to be acquired with two fenced in areas to accommodate different size dogs. Not knowing what the constituents definition of dog-friendly, his definition of dog-friendly would be dogs on a leash, making sure the dogs are under control, and clean-up of the waste. He did not know if the residents in the area would have concerns. Mrs. Koble referred to Director Anderson’s research in that the requirements for a dog park are fairly extensive. At that time, Director Anderson had contacted the county regarding Muskego Park and was informed they don’t have the acreage for a dog park; however, suggested that Muskego could partner with a neighboring municipality that the county would work with in the future. This is where it now stands with the county. Board President Whipple voiced that he did not want Schmidt Park to be a dog -friendly park particularly if that is the only one in Muskego and there is no direct access to it. Mrs. Koble questioned if there was any type of regulations for dogs in the parks. Director Anderson responded that the Chapter 26 ordinance specifies where they are allowed and that is on the recreational trail with a leash no longer than six feet and must pick up after the dog. Minutes, Parks & Recreation Board, June 11, 2012, page 3 Recreation Trail Plan & Future Parks Development Project Costs/Funding For discussion, Director Anderson combined the trail plan into the future park development projects. He briefly reviewed the historical funding mechanisms for park development. There are a number o f projects that need funding if park development is still going to be a priority for Muskego citizens and to get them developed quicker. To that end, he formulated a list for projects. The list included estimates on the cost of the projects. He was looking for the Board members to review the list and to make recommendations. Priority areas for 2012-13, totaling $1,488.500,included:  Park Arthur: College Avenue entrance, baseball fields, lights—ball fields, sledding hill  Trails: Racine Avenue (from where it ends at the recreation trail all the way past the high school)  Jensen/Schmidt Park/Lions Park: pave basketball courts  Kurth Park: grade/seed south section  Other Park Improvements: Boxhorn launch improvements, ADA fishing pier at Idle Isle, bleachers at all athletic fields/concrete base. He inquired of the Board, what does the Board want to see when it comes to capital budget? Director Anderson stated his plans are to take some of these projects to the aldermen and ask for funding in the capital budget for some of these park development concerns as the residents voiced loudly during the lake park issue that the parks weren’t being maintained and the parks weren’t being developed. Mr. LeDoux stated that all that was marked in purple on the list made sense. Mr. LeDoux made the motion to pursue and to place the items designated by purple on the list in the capital budget for $1.5 million. Mr. Hyde seconded. Board members also recommended adding skateboard park laminate, sand volleyball at Moorland Park, dumpster enclosure, Racine Avenue/Woods recreation trail. Director Anderson will bring the refined list before the Board to submit during the August budget session. Upon a voice mail, the motion carried unanimously. UNFINISHED BUSINESS: None ALDERMAN’S REPORT: Ald. Soltysiak stated nothing to report that is park related. They will be discussing the way finding signage this week. They needed more information and a sign to look at that is full sized. STATUS OF PROJECTS: Park Arthur The sledding hill sloughed area has been fixed. Mowing is currently being done by the contractor; however, Director Anderson expects within the next month, the city will take over the mowing responsibility as the contractor should have met the 80% requirement. Paving the remaining areas is included in this year’s work and it will be going out for bid. They will be adding also areas for access to the fields and the sledding hill. Grant closure was submitted so the city should receive the 50% payment, roughly $85,000 for park dedication. Approval was given to LMLD to park their trucks in the weed tipping area due to Martin Drive access being closed and this should be until October. Grading issues have been addressed so there is not much standing water in the park. Mr. Dave Ta ube dropped off the archery targets so they’ll be installed. Signage for archery and sledding hill will be installed. Mrs. Koble asked if archery lessons would be given at the site. Director Anderson informed her that right now the program is contracted out and, also, the department does not have an instructor, but it may be something to look at in the future. Water Bugs Monthly Review No complaints regarding the Water Bugs for the month of May were received by the Police Department. DIRECTOR’S REPORT: Director Anderson provided the Board with a report on the following: Recreation Jammin’ on Janesville The department was at Jammin’ on Janesville on June 1. It went extremely well. Staff spoke with residents of Big Bend who Minutes, Parks & Recreation Board, June 11, 2012, page 4 indicated they did not know they could sign up for the recreation classes. We now have residents from Big Bend signed up for classes. July Movies in the Park The movie, The Adventures of Tin Tin, will run in conjunction with Jammin’ on Janesville on July 6. Summer Programming Summer camp is completely full. A lot of newer people have enrolled their children. This could be a result of what has happen with the changes in child care offered by other entities. The All Sport Camp is successful as well as other sport camps. It appears people are coming back along with new people. Parks Idle Isle Park Manager The Idle Isle park manager hurt himself about a month ago while on duty. Director Anderson expects to hear more from workman’s comp on what the employee can or cannot do. The employee wants to come back to work and would possibly be assigned to light duty. Boxhorn Launch Purchase The closing has occurred for the purchase of the Boxhorn launch. It is officially the city’s. The grant has been submitted f or acquisition. An improvements grant will be submitted in 2013. Park Arthur Lights Cost Pace Electric provided a cost estimate for ball field lights at Park Arthur. This will be forwarded on to the M.A.A. He expec ts toward the end of summer, early fall, M.A.A. will be coming forward for the construction of the other three baseball fields in the fall 2013 for use in 2014. Lake Fest Cancelled He was informed by LMLA that Lake Fest is cancelled for this year. ANNOUNCEMENTS AND OTHER BUSINESS: For the July meeting, Director Anderson would like to hold it at Park Arthur. They could walk the park and figure out how they want the trail section laid out. By going to the top of the sledding hill, they could see the whole park. He will be inviting the gentleman from 4J’s to join them. ADJOURNMENT - There being no further business, Mrs. Koble moved for adjournment at 7:11 p.m. Seconded by Mr. Hyde. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson; email: Peter Theis, Tammy Dunn; posted: www.ci.muskego.wi.us