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prbm20120514 City of Muskego PARKS & RECREATION BOARD Monday, May 14, 2012 Approved 6/11/12 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, May 10, 2012. Present: Mr. Jerald Hulbert, Mr. Hyde, Mrs. Kelly Koble, Mr. “Butch” LeDoux, Mr. Paul Peardon, Ald. Dan Soltysiak, Mr. Toby Whipple and Director Anderson GUEST: Ald. Borgman, Kristin Formolo, Lisa Niles, Denise Konkol of Muskego Patch APPROVAL OF MINUTES: April 16 Minutes Mr. Peardon moved to approve the minutes of the April 16, 2012 meeting, seconded by Mr. LeDoux. Upon a voice vote, the motion carried. ELECTION OF OFFICERS: Plan Commission Representative Mr. Hyde moved to nominate Mr. Jerald Hulbert as Plan Commission Representative. Mr. LeDoux seconded. No other nominations. Upon a voice vote, the motion carried. President Mr. Hulbert moved to nominate Mr. Toby Whipple as Board President. Mr. Hyde seconded. No other nominations. Upon a voice vote, the motion carried. Vice-President Mr. Pearson moved to nominate Mr. “Butch” LeDoux as Vice-President. Mr. Hulbert seconded. No other nominations. Upon a voice vote, the motion carried. Secretary Mr. LeDoux moved to nominate Mrs. Koble in absentia as Secretary. Mr. Hyde seconded. No other nominations. Upon a voice vote, the motion carried. COMMUNICATIONS: Idle Isle Concession Stand Director Anderson gave some historical background on the Idle Isle concessions. Kristin Formolo presented her plan of creating an old fashion ice cream shop; and, hopefully attracts people from on the lake and off the lake to Idle Isle Park creating some type of gathering place. She felt this would bring families to spend time at the park. She also had an idea to have other events such as jazz in the park or a local band at the park. She would be using the smaller concession area in the public side of the building. Director Anderson stated she Minutes, Parks & Recreation Board, May 14, 2012, page 2 has had conversations with the Water Bugs in regard to hours, etc. The Water Bugs and Ms. Formolo will work together to get the business going. He mentioned the lic ense that is needed from the city and the permits from Waukesha County. In checking with Waukesha County, Ms. Formolo found out to sell her ice cream product would require installation of a three-compartment sink and a hand-washing sink, hot/cold water, and drain. The estimate for these installations came to $7429. Other costs that need to be done associated in setting up the business were estimated at $8326 by Ms. Formolo. Of that amount, the locks and screening costs would, however, be taken out of the parks operating budget. Board members discussed with Director Anderson the sources of funding for the plumbing installations. It would have to move on to the Finance Committee and Common Council for funding. Some members mentioned trying to recoup the cost from the entities that would use the concession area; however, Director Anderson stated that would take a long time. He also said that when the city builds parks and park areas, it is for the social good or the service to residents. The Board needs to look at does it bring about a social good being in this park, captivating the audience in the park. Several options to see if the plumbing expense could be avoided were brainstormed and discarded. Mr. Hulbert mentioned that the department did not have the revenue stream for the cost involved. If the Council wanted it to happen, then they would have to find the funds. Mrs. Koble said it would be advantageous to have this in the park and would attract people to the lake. Director Anderson stated that if the Counci l doesn’t want this, there would be no concessions at the park because the plumbing needs to be done to satisfy Waukesha County. Ald. Soltysiak commented that they would be looking at upgrading the city’s portion of the pavilion to a more usable space beyond this use. This would be upgrading Idle Isle to a more usable park with other uses being found in the future. He added that the Common Council had several projects that came in under budget for the Council. There might be an opportunity right now to fund this as a good upgrade for the park. It also answers some of the things the people have been asking for the last year. If they don’t have the money in the park and recreation fund, pass it along to Finance and Common Council to see if there is an appet ite to fund this upgrade to the park. Mr. Hulbert moved to approve and send it on to Finance Committee to see if the city wants to pursue it. Mr. Hyde seconded. Upon a voice vote, the motion carried. Idle Isle Project Lisa Niles of the Little Muskego Lake Association gave a brief update on what they had accomplished in Phase I of the Idle Isle beautification project. Phase I was putting the plants in the public launch area and this they have completed. The perennials are looking great and they recently put some fresh mulch down. She refreshed them on the phases of the project---Phase I was the flowers, Phase II, the signs, Phase III, the boat rinse area, Phase IV, the boardwalk by the launch and Phase V, the end goal of putting a couple of retractable piers. They are at the point now of doing the signs. They will have little plaques that identify the plants and the list of all the donors. Director Anderson had provided a picture of the signage to match the higher destination use parks like Veterans and Park Arthur. The sign would be a vinyl wrap and have the rules on them between the posts. This facilitates making it easier to change the sign if the ordinance changes. Ms. Niles stated that the sign would be two-sided with possibly the sign facing the lake would have messages for those coming off the lake. It would be a 4’x8’ sign so the ordinances would be easy to read. It would have a protective covering so it would be easy to clean off. Director Anderson mentioned the police department gave him a rough draft of what they want the rules to say. Officer Mrotek informed him that if they add two two -inch long orange stripes at the top and the bottom, there is the possibility of the DNR paying for half of these signs. The department will be adding the stripes and applying for the funds. Ald. Borgman questioned the color of the signs. Director Anderson replied that the park signs are green. Conversation continued on the color of signs and the city wanting to use signs as a branding point for the city. The Board would have to determine if they want to stay with the green. He felt the city logo was the branding issue for the park signs and the city and the parks were two separate entities. Board President Whipple stated, and Director Anderson concurred, tha t the Board is consistent with what they do within the parks. Ald. Soltysiak commented that he liked the sign and wants to be consistent with the colors and they need to set a design guide for parks and as opportunity allows, changes could be made to comply with the design guide. Back to the current sign under discussion, Director Anderson Minutes, Parks & Recreation Board, May 14, 2012, page 3 stated it was $1015 and he felt that the Board’s portion would be paid 100% if they received the money from the DNR; if not, the $300 or $400 would be absorbed in the op erating budget. Mr. Hulbert moved to approve the signage with the cost to be worked out with the Little Muskego Lakes Association and the color to be consistent with what is being done in parks. Mr. Peardon seconded. Upon a voice vote, the motion carried. Cub Scout Pack 176 Waiver Request Director Anderson presented Cub Scout Pack 176 request for waiver of fees for the Bluhm Park shelter for their picnic on June 3. Mr. LeDoux moved to approve the waiver of the fees. Mrs. Koble seconded. Upon a voice vote, the motion carried. Cub Scout Pack 599 Residency Fee Request A Muskego resident requested that the Hales Corners Cub Scout Pack 599 be allowed to pay the resident rate for Veterans Memorial Park on August 11. He stated that his sons are members of the pack. After deliberation on the request, Mr. LeDoux moved to approve the request for payment of the resident fee based on the requester’s resident status. Mr. Peardon seconded. Mr. Hulbert wanted the minutes to reflect that it was because the request was from a Muskego resident. Upon a voice vote, the motion carried. Jensen Park Vandalism Director Anderson reviewed with the Board the vandalism that was done at Jensen Park. The two responsible individuals acknowledged they broke the window. Letters were sent to the parents advising them that if restitution in the amount of $183.37 each was not made, the police department would issue citations. To date, the department has not received restitution and the police department has been notified and they have issued a letter that they have until June 12 to make restitution. Chamber of Commerce Idle Isle Tent Request A request was received from the Chamber of Commerce to set up a tent at Idle Isle for their after -hours business event on July 18. Director Anderson advised that they have done this in the past during a Water Bugs show. They do not use the shelter, but set up the tent on the west side of the building. In regard to their table request, Board President Whipple asked if the staff had moved the tables for the event in the past. Director Anderson indicated to them they could move the tables, if they were not otherwise occupied by park users, and it would be their responsibility to put them back. Mr. Hulbert moved to approve the Chamber’s request for a tent at Idle Isle Park; and further, it was their responsibility to move the tables providing they are not already occupied by other park users and to return the tables to their original location at the end of their event. Mr. LeDoux seconded. Upon a voice vote, the motion carried. NEW BUSINESS: 2012 Baseball Usage Fees Director Anderson presented the 2012 baseball usage fees to the Board. He noted that the leagues have the opportunity to address any opposition to the fees. The department has n ot received anything from the leagues. Mrs. Koble asked about the $10 usage fee and how often is that fee looked at and does the Board need to look at increasing that amount. Director Anderson stated the fee has been in effect over 10 years and it would be in the purview of the Board to change it. Mr. Peardon moved to approve the usage fees. Mr. LeDoux seconded. Upon a voice vote, the motion carried. Boxhorn Warehouse Lease Director Anderson reviewed the Boxhorn warehouse lease with the Board Members. The lease was part of the Boxhorn purchase. The fee is $25 a month or $300 a year. This was one of the caveats that the seller had Minutes, Parks & Recreation Board, May 14, 2012, page 4 requested since he would be selling it and not having any storage area. He will be using some of the sale money to build a storage area and also to sign and improve the Boxhorn gun club. Mr. Hulbert moved to approve. Mrs. Koble seconded. Upon a voice vote, the motion carried. Way finding Signs Photos of proposed way finding signs were presented to the Board members. Director Anderson also provided a map of the different areas these signs would be placed. If there were more than two locations, they would be placed on the larger signs; otherwise, one or two locations would be on a smaller sign. At this time, there are 28 large signs and 16 small signs proposed to be placed throughout the city for roughly $12,000. Payment of any future signs would be the responsibility of the Parks and Recreation Department. These signs should help people find the parks. Director Muenkel will be taking all the information to the Committee of the Whole to pick out one design of the six different styles. Ald. Soltysiak’s concern was how readable the signs would be with the white lettering on blue as it may not stand out. Mr. LeDoux thought the blue gateway signs were noticeable signs and these way finding signs were patterned after the gateway signs. Mr. Hulbert shared how the blue gateway signs originated with the Plan Commission. Mr. Hulbert moved that Parks and Recreation Department requests to have directional signs in the city. Mrs. Koble seconded. Upon a voice vote, the motion carried. Pepsi Vending Machines Director Anderson shared that the Pepsi contract had expired. The original agreement was for vending machines to be placed in a number of parks. Since then, several vending machines were removed from the parks, leaving machines only at Idle Isle and Veterans Memorial parks. Because the department doesn’t have as many machines, the 1099 form received from Pepsi indicates the department would receive 25% commission on the sales of the products. It would be on a month -to-month basis and anytime the Board could decide they would want them removed at no penalty. This money would go into the Park Dedication account. UNFINISHED BUSINESS: None ALDERMAN’S REPORT: Ald. Soltysiak reported they approved the Tess Corners trail to be put in with the road reconstruction. They also gave the city engineer direction to start working on preliminary plans for the next five years of trails. This would facilitate discussion now with the residents along those paths and get those paths started sooner than later. The Tess Corners trail will be 6 foot, asphalt, off-road and will save a significant amount of money doing it at the same time as the road. They tried to preserve as many trees as they could. STATUS OF PROJECTS: Park Arthur Director Anderson reported that there was another slough on the east side of the original sloughing of the sledding hill caused by the rains. They are looking at installin g some type of fabric that may be able to put beneath the dirt or surface to hold it. There are a few spots on the grading areas that were redone in the spring. He took care of about 90% of the drainage problems with the original grading project. Working with Dave Taube and the Kiwanis, they are going to build 3 targets for the archery range and as soon as those are done, they will be installed. Contractor is still responsible for mowing as the department has not taken ownership yet. He’ll have to reseed some more areas from the grading he had done in the late fall and early spring. DIRECTOR’S REPORT: Director Anderson provided the Board with a report on the following: Minutes, Parks & Recreation Board, May 14, 2012, page 5 Recreation Muskego Warriors Youth Basketball The past year, there was a group that left basketball because they wanted select. Recently, the relationship has been repaired. There will now be all Muskego youth playing basketball. There were a lot of meetings and discussions including meeting with the high school varsity coach and the athle tic director to define responsibilities with concessions being made on both sides. Muskego teams won’t be playing Muskego teams now in the WYBL. There could be 2 A teams and 2 B Teams in the WYBL from Grades 4-8. Those that were involved with the select will now be doing some evaluations, lining up tournaments and working tournaments, assisting with coaching selections. The decision making authority resides with the Parks and Recreation Department though the other groups will have a seat at the table during most of the critical processes. Parks Park Activities In June, July, the Board will be discussing the trail schedule that Ald. Soltysiak talked about. There was a trail schedule a while ago divided up by years. He will be bringing to the Board the deve lopment of the parks over five years and given to the aldermen during the capital budget requests from the Board to do further park development and not having to rely on the Park Dedication funds (currently insufficient). The aldermen then can decide to do a project or not. He felt the parks would be done quicker. Other items of discussion will be snow removal from trails and grass mowing costs. Boxhorn Launch Site The closing of this purchase should be done the first part of June. Tomorrow, the documen ts will be given to Attorney Molter for his review. The seller has to pay the back taxes. The department will be making improvements at Boxhorn making it a better, usable facility. Muskego Warriors Sponsorship Frank Cistaro called and reported they have raised $17,500 earmarked. They have 8 parties that are interested and 10 more initial contacts to follow up on. Rick Henneberry will be contacting them because they have listings of some businesses that may be interested. They will also be contacting The Storm group. ANNOUNCEMENTS AND OTHER BUSINESS: None. ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 7:04 p.m. Seconded by Mrs. Koble. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Peter Theis, Tammy Dunn posted: www.ci.muskego.wi.us