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prbm20120416 City of Muskego PARKS & RECREATION BOARD Monday, April 16, 2012 Approved 5/14/12 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 5:30 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on Thursday, April 12, 2012. Present: Ald. Kert Harenda, Mr. Jerald Hulbert, Mr. Hyde, Mr. “Butch” LeDoux, Mr. Paul Peardon, Mr. Toby Whipple and Director Anderson Not Present: Mrs. Koble (excused) GUEST: Frank Cistaro, Jim Prusinski, Jeff Schulz, Rick Petfalski, Ald. Borgman, Denise Konkol of MUSKEGO PATCH Board President Whipple welcomed Mr. Paul Peardon as a member of the Board replacing Mr. Boisits. APPROVAL OF MINUTES: March 12 Minutes Mr. Brett Hyde moved to approve the minutes of the March 12, 2012 meeting, seconded by Ald. Harenda. Upon a voice vote, the motion carried. COMMUNICATIONS: Muskego Warriors---Park Arthur Baseball Fields & Sponsorships Mr. Frank Cistaro presented the Muskego Warriors proposal for raising funds to build a senior league baseball field at Park Arthur. Director Anderson refreshed the Board on what had transpired previou sly regarding cost- sharing by the leagues for building of the ball fields at Park Arthur. The Muskego Warriors are offering to generate the funds for the entire field. The funding will come from three main areas; (a) donations, (b) fund - raising and (c) corporate sponsors. Mr. Cistaro brought to the Board’s attention the other communities that used corporate sponsors for their field developments. Samples of a sponsor board were shown to the members. They would put together a template and present it for the Board’s approval. They would hope to have the money available by the end of July so that it could be bid out and the field developed for the 2013 season. The city would have control of the funds and the Muskego Warriors would have priority use of the field. In regard to the sponsor boards, they would put them up and take them down. Mr. Hyde questioned what the cost for development of the field. Director Anderson stated the cost would be between $70,000 -$75,000. He reminded the Board members of the relationship the Board has already established with the Muskego Warriors for Kurth Park. Mr. Hulbert felt he could support this if the fund-raising could create the field. One concern he had was the funds being controlled by the city and upcoming Board or Counci l members using surplus funds for other budget areas. Director Anderson assured him that the funds would be in a special revenue account and used only for the development and upkeep of the field. Mr. Hyde also stated that the funds, being raised for a certain purpose, would have to be used for that purpose; otherwise, the money would Minutes, Parks & Recreation Board, April 16, 2012, page 2 have to be returned to the contributor. Mr. Hulbert questioned what amount of funds needed to be in place before they begin development of the field. Director Anderson respon ded to have 100% of the funds needed by the end of July. The Muskego Warriors would commit to the 100% and then let the Board decide if they want to give 50%. Mr. Hyde wanted to make sure there was a firm commitment. Also, to see that there are reasonable controls in place for the term and usage of the field by the Muskego Warriors . Director Anderson stated that there would be an agreement in place and a policy in place as far as coinciding what the dimensions would be for locations of the sponsor boards. They would have to go out and represent this and he will work with them on what they are to present and what information the Board is comfortable with in allowing them to go out and represent this. They are asking now if the Board is interested in participating in the direction they want to go to try and raise 100 percent of the funds to build a 90’ baseball field. Mr. Hulbert moved to approve conceptually what has been presented without defining the specifics of the size of the signs and exactly how many signs to let them move forward and see if they can come back with some more information. Mr. Hyde seconded. Some discussion on whether or not the Board would consider, as an option, naming rights on the field. It was decided this would be a separate issue of discussion. Upon a voice vote, the motion carried. (Muskego Warriors proposal is attached to these minutes.) Egg Oiling Director Anderson shared that on April 5, Bob Bueckers and Jay had oiled 93 goose eggs in 19 nests on the islands around Little Muskego Lake. This was almost the same as last year when it was 17 nests and 96 eggs. Mr. Hyde questioned if there was much of a problem with geese around Idle Isle last year. Director Anderson said when it came to the goose round-up program; they could not locate enough geese. The department has one more year to try it as the grant is for two years. Ald. Harenda asked what effect the oiling has on the egg and was informed it causes the embryo to die. Gerald Boisits Letter of Resignation Mr. Boisits submitted his letter of resignation to the Board. Mr. Hyde moved to accept the letter, seconded by Mr. Hulbert. Upon a voice vote, the motion carried. 20’ Flag Pole & Concrete Bench Donation for Old Town Hall Board members were in receipt of a request from American Legion Post 356 to install a 20-foot flag pole with solar light and recognition bench on the grounds of the Old Settlement Centre. Director Anderson said their original location selected was not acceptable because of the summer playground program . They were asked to move it west of the Old Town Hall, but that location had a power line that came into pla y so they flagged another area right next to the stairs which again is not acceptable. Mr. LeDoux moved to approve the request with the location to be at the discretion of the Parks and Recreation Director and the people who are donating the flag pole. Mr. Hyde seconded. Board President Whipple inquired of Mr. Hulbert if the historical society would have any issue with the donation. Mr. Hulbert had the same concerns as Director Anderson that it shouldn’t be placed in the area where there are activities. Director Anderson stated it would be somewhere west of the asphalt trail. Upon a voice vote, the motion carried. Tess Corners Trail Letter Director Anderson shared the letter he and five others had received regarding the installation of the Tess Corners recreation trail. He stated that public information meetings were held in December and a number of letters when out to all the homeowners along this property. Mrs. Nelson came forward about two-and-a-half weeks ago asking for the changes to be made. Since then Committee of the Whole has discussed it. Alternatives are being discussed. The issues are that the trees are going away. Originally, they were a sking for the trail to be taken out of the whole project. Now, they are talking about it being a narrower trail. With a narrower trail, Director Anderson’s issue is with safety. He expects a decision to be made on the 24 th. Mr. Hulbert spoke on the width of trails relative to federal grants and also refreshed the Board members on the Minutes, Parks & Recreation Board, April 16, 2012, page 3 narrower trail they had installed in the Quietwood subdivision. Mr. Hyde trusted that Mrs. Nelson and others realized it would affect more than just that section of Tess Corners. It is a dangerous road with a lot of traffic. Ald. Harenda said that they were aware of the issue. Mr. LeDoux stated the honeycomb system of trails has been in place and Tess Corners has been in the plan since he was involved with the Board and concur red that it is a dangerous road especially the bend in the road which creates a blind corner. No action was required on this issue. It was presented to keep the Board members informed. NEW BUSINESS: None UNFINISHED BUSINESS: None ALDERMAN’S REPORT: Ald. Harenda stated Director Anderson had already touched on the Tess Corners trail issue. STATUS OF PROJECTS: Park Arthur They did some regrades in some of the areas. Ideally they want to be done with this project by the middle of June. The grant expires by the end of June so Director Anderson would want to close it out. DIRECTOR’S REPORT: Director Anderson provided the Board with a report on the following: Recreation Summer Program Guide The summer program guide will be mailed out April 19. Movies in the Park Movies in the Park is back again this year. On July 6, the department will be teaming with Jammin’ on Janesville with showing of “The Adventures of Tin Tin.” The other movie scheduled for August 17 is “Dolphin Tale.” School Facility Scheduling The department will now be doing its own scheduling after receiving training from the high school staff. The department can reserve their own facilities and also release facilities if not needed so it would be available for the public. It should be cleaner, friendlier and more efficient. Parks Early Season’s Park Operations Due to the early spring, the parks crew started mowing 3-4 weeks earlier. The department still doesn’t have full staff so they are doing the best they can to get all the grass mowed. Staff is working with Parkland Landscape to do the weed eradication which is being done three weeks earlier. Even though people think we didn’t get much snow; as far as seasonal costs and salary costs, it’s the same because the crew has to mow earlier and rush to get the parks open. He mentioned that the bathrooms were open for the Easter egg hunt. Mr. Hulbert inquired the status of the Boxhorn launch purchase. Director Anderson stated the purchase was approved. Council offered $170,000 which was accepted. The attorney is working on the offer to purchase. Closing, hopefully, should be done by the end of May or early June. He is in the process of writing the grant which is due May 1 to receive 50% of the funds for the purchase. Minutes, Parks & Recreation Board, April 16, 2012, page 4 ANNOUNCEMENTS AND OTHER BUSINESS: The May meeting will be at 5:30 p.m. Also, a reminder that election of officers will be on the agenda. ADJOURNMENT - There being no further business, Mr. Hulbert moved for adjournment at 6:25 p.m. Seconded by Mr. Hyde. Upon a voice vote, the motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson email: Peter Theis, Tammy Dunn posted: www.ci.muskego.wi.us Minutes, Parks & Recreation Board, April 16, 2012, page 5