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Park & Rec Board Minutes - 5/12/2014 Unapproved CITY OF MUSKEGO PARKS AND RECREATION BOARD MINUTES May 12, 2014 5:00 PM City Hall, W182 S8200 Racine Avenue CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE ELECTION OF OFFICERS Plan Commission Representative Mrs. Koble moved to nominate Mr. Jerald Hulbert in absentia as Plan Commission Representative. Mr. LeDoux seconded. No other nominations. Upon a voice vote, the motion carried. Kelly Koble made a motion to approve Plan Commission Representative, Butch LeDoux seconded. Motion Passed 5 in favor. President Mr. Hyde moved to nominate Mr. Toby Whipple as Board President. Mrs. Koble seconded. No other nominations. Upon a voice vote, the motion carried. Kelly Koble made a motion to approve President, Brett Hyde seconded. Motion Passed 5 in favor. Vice-President Mrs. Koble moved to nominate Mr. “Butch” LeDoux as Vice-President. Mr. Hyde seconded. No other nominations. Upon a voice vote, the motion carried. Brett Hyde made a motion to approve Vice-President, Butch LeDoux seconded. Motion Passed 5 in favor. Secretary Mr. Hyde moved to nominate Mrs. Koble as Secretary. Mr. LeDoux seconded. No other nominations. Upon a voice vote, the motion carried. Brett Hyde made a motion to approve Secretary, Butch LeDoux seconded. Motion Passed 5 in favor. APPROVAL OF MINUTES April 14, 2014 Mr. LeDoux moved to approve the minutes of the April 14 meeting, seconded by Alderman Borgman. Upon a voice vote, the motion to approve carried. Butch LeDoux made a motion to approve APPROVAL OF MINUTES April 14, 2014, Alderman Borgman seconded. Motion Passed 5 in favor. COMMUNICATIONS Personal Appearances Cory O'Donnell - Belle Chasse 3 Discussion The Board members reviewed and discussed the Bluhm Park improvements being planned for by Belle Chasse subdivision (Neumann Companies). Improvements shown to the Board by Cory O’Donnell included a raised boardwalk to aid people going from the park to the recreation trail during wet periods of the year, re-grading/raising of the rugby field area to help drain water away from this sport area during wet periods of the year, and also planned was a 6’ wide asphalt trail from Durham Drive to the playground area on the south side of McShane Drive. After discussion, it was requested to allow for more grading buffer around the west side of the rugby field to allow for team benches/bleachers. Mrs. Koble moved to conceptually approve all the Bluhm Park improvements as presented with the additional grading/raising of the rugby field on the west side, contingent on city staff approval. The motion was seconded by Mr. LeDoux. Upon a voice vote, the motion carried. Kelly Koble made a motion to approve Cory O'Donnell - Belle Chasse 3 Discussion, Butch LeDoux seconded. Motion Passed 5 in favor. Art Dumke - Boxhorn warehouse improvements/lease extension Art Dumke, owner of the Boxhorn Gun Club (BGC), presented to the Board the need for storage for their business. Research was done to see if a new storage facility could be planned for by Boxhorn Gun Club on their owned property and planning staff said that there was no practical usable space that would allow for this. BGC was before the Board to see if there was interest to continue discussion on extending the lease that expires the end of May, 2014. BGC would like to be offered a longer lease with interior improvements being made to the warehouse and paid for by BGC. These improvements would include a full interior wall dividing the interior into equal halves for use by BGC and the city, an opening for a roll-up garage door and exterior single door, along with the removal of the small, narrow exterior building. These costs were estimated to be $4,600 and paid for by BGC. Also discussed, were exterior improvements to the warehouse to make it more aesthetically pleasing to the public. Those improvements include painting, rain gutters, aluminum trim, new service door, railings, and misc. These costs were estimated to be $14,000 and the city would want to cost share at 50%. The Board would like to discuss at a future meeting the new lease and asked staff to work out the lease details with Mr. Dumke. Mr. Brett Hyde moved for the lease extension of the current lease thru 12/31/14, in order to work out the details for the new warehouse lease. Alderman Borgman seconded the motion. Upon a voice vote, the motion carried. Brett Hyde made a motion to approve Art Dumke - Boxhorn warehouse improvements/lease extension, Alderman Borgman seconded. Motion Passed 5 in favor. Written Correspondence Request to waive fees for Bluhm shelter by Cub Scout Pack 176 Board members reviewed the request for usage of Bluhm Park shelter by Cub Scout Pack 176 on June 1. The waiver of fees was requested. Mrs. Koble moved and Mr. Hyde seconded. Upon a voice vote, the motion carried. Kelly Koble made a motion to approve Request to waive fees for Bluhm shelter by Cub Scout Pack 176, Brett Hyde seconded. Motion Passed 5 in favor. Request to waive fees for Veterans Memorial Park by Cub Scout Pack 100 Board members reviewed the request for usage of Veterans Memorial Park shelter by Cub Scout Pack 100 on May 31. The waiver of fees was requested. Mr. Hyde moved and Mrs. Koble seconded. Upon a voice vote, the motion carried. Brett Hyde made a motion to approve Request to waive fees for Veterans Memorial Park by Cub Scout Pack 100, Kelly Koble seconded. Motion Passed 5 in favor. Water Bugs Ski Team Roster The 2014 ski roster was discussed. UNFINISHED BUSINESS Discuss options/recommendations for recreation facilities Use of other facilities for recreation programs was discussed. At last month’s meeting, staff was asked to research possible options for programming to be held at the Library and Muskego Fire Department. Both were discussed along with possible use of Lake Point Church and Fox River Church. The Board would like staff to ask the Fire Department to reconsider their decision of no use of their kitchen facilities for children’s cooking classes to address their concern of parking. Demolition costs for the razing of the Horn building are being finalized while trying to secure a second quote for the exterior wall that needs to be built once the programming portion of the building is removed. This will be a continued agenda item for next month. NEW BUSINESS ALDERMAN’S REPORT Alderman Borgman told Board members there was going to be a detailed presentation on the city facilities needs assessment that was going to be held at the Committee of the Whole meeting on Tuesday, May 13, at 5:45 p.m. He invited all Board members to attend. STATUS OF PROJECTS Park Arthur - Project Update Paving and restoration work will start this week, all weather dependent. Punch list items are also being addressed. There was 1 complaint in regards to our first night game’s use of field lights at field #4. The resident was saying there was light spill over to his home. A photometric plan was emailed to the resident that showed there was 0.00 light spill-over at the entrance to the park off Martin Drive and his home was further away than the entrance. Pieper Power said they would try to come out and measure the light spill-over to this area when the lights are on again for baseball on field #4. Teams have been asked to turn off the lights as soon as they are done and to be more conscious of the surrounding neighbors. The resident will be updated once Pieper is done. There were no complaints with the other 3 field’s lights. DIRECTOR’S REPORT OTHER BUSINESS COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Announcements only. No discussion or action will be taken. Adaptive Ski lesson update @ Idle Isle Park for June 7. Transportation to the park will be done with conversion vans and cars so there is no special request. Park use costs were reminded to the coordinator (boat launch/parking) and that and use of the Water Bugs pier would need their approval, there is no removal of the beach buoys, and once out on the lake, all lake rules apply. Our current Class recreation registration software will no longer be serviced after 2017. Staff will be researching the new software (Active-Net) that is cloud based. The Board will be updated on this along with future budget costs for this change. The Muskego Warriors and Muskego Storm will be signing on with Pepsi for use of 2 coolers and the ability to purchase product at a reduced price. All responsibility rests with these two groups and nothing is signed for by the city. Next meeting date - June 9, 2014 ADJOURNMENT There being no further business, Mrs. Koble moved for adjournment at 5:50 p.m. Mr. Le Doux seconded. Motion carried. Kelly Koble made a motion to approve ADJOURNMENT, Butch LeDoux seconded. Motion Passed 5 in favor.