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Park & Rec Board Minutes - 2/10/2014 City of Muskego PARKS & RECREATION BOARD Monday, February 10, 2014 Approved 3/10/14 Board President Whipple called the monthly meeting of the Parks and Recreation Board (Board), City of Muskego, to order at 5:46 p.m. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. The meeting notice was posted in accordance with the Open Meeting Law on January 9, 2014. Present: Mrs. Kelly Koble, Mr. Paul Peardon, Ald. Soltysiak, Mr. Toby Whipple and Director Anderson. Not Present: Mr. Brett Hyde (excused), Mr. Jerald Hulbert (excused), Mr. “Butch LeDoux (excused) GUESTS: Dave Castona, Kurt Roskopf and Miss Roskopf, Ald. Kubacki, Ald. Borgman APPROVAL OF MINUTES: January 13 Minutes Ald. Soltsiak moved to approve the minutes of the January 13 meeting, seconded by Mrs. Koble. Upon a voice vote, the motion to approve carried. COMMUNICATIONS: Muskegofest Dave Castona presented the schedule for the 2014 Muskegofest. They requested Veterans Memorial Park for their event from August 17-25. The actual festival will open on Thursday, August 21, with family night with the activities patterned after 2013. Director Anderson mentioned that the large dumpster along Pioneer remained in the park for an extended period last year. He would like it removed promptly for 2014. They will be responsible for the opening, cleaning and closing of the bathroom facilities during their event. Mr. Castona shared that they had made some repairs to the electrical lighting last year. Mr. Peardon moved to approve waiver of the usage fees, extension of park hours to 11:30 p.m. and the event schedule. Ald. Soltysiak seconded. Upon a voice vote, the motion carried. Idle Isle Park use for adaptive water skiing Kurt Roskopf elaborated on his written request to use Idle Isle Park for an adaptive water skiing event. This would be skiing for the handicapped and disabled. He noted that the Water Bugs, on one occasion, have taken a Muskego resident with disabilities to demonstrate adaptive water skiing. He would like to hold the event on June 7 and he acknowledged that the park is expected to be busy on that date and was willing to accept any restrictions that the Board would require. Director Anderson expressed his concern about the grassy area of the park, the amount of space needed for the event, and the number of people that may show up to attend based on the event’s publicity. Mrs. Koble found value in the program and asked if it was possible to have the event on a couple of days; one in June and possibly a day in August. Ald. Soltysiak suggested putting up some temporary handicap parking areas for the event. Director Anderson mentioned that parks staff would be on duty and collecting the park and launch fees. Board President Whipple liked the concept, however, like other Board members; he was concerned about the number of people that may show up for the event as the park could be very busy with other people. It was being recommended by Director Anderson that they start their event earlier in the day before the general public starts arriving at the park. Director Anderson noted that any tent would require the approval of the Board. Minutes, Parks & Recreation Board, February 10, 2014, page 2 Mr. Peardon liked the concept and thought it was a wonderful program and by limiting the number of participants, they would be encouraged, not discouraged, because the park may be really busy that day. Board members ask that he limit the participants to 10. Mrs. Koble moved to approve the event to 10 participants one small tent to service participants, their family and friends for the adaptive skiing program. Ald. Soltysiak seconded. He indicated that the issue of the temporary parking could be addressed when Mr. Roskopf submitted his final program information. Upon a voice vote, the motion carried. Fee Waiver Request—VFW Lembezeder Cook The annual request for waiver of the park fees was received from the VFW for their picnic on July 13 at Veterans Memorial Park. Ald. Solysiak moved to approve, seconded by Mrs. Koble. Upon a voice vote, the motion carried.. Fee Waiver Request, Tent, Etc.—MAA nd Mr. Peardon presented the MAA’s request for waiver of park fees, tent, etc. for their 2 pre-season kick-off party at Bluhm Farm Park on May 10. This event targets children in the program, ages 5 to 10. Last year they had about 500 in attendance. Ald. Soltysiak moved to approve the request, seconded by Mrs. Koble. Upon a voice vote, the motion carried with Mr. Peardon abstaining. Mr. Peardon noted that he would probably hold this event at Park Arthur in the future. Fee Waiver Request—Lions Club’s Annual Easter Egg Hunt Mr. Snead submitted the Lions Club’s request to waive the fees for usage of Veterans Memorial Park for their annual Easter egg hunt scheduled for April 19. If weather permits, the bathrooms would be opened for the event. Ald. Soltysiak moved to approve the request, seconded by Mrs. Koble. Upon a voice vote, the motion carried. UNFINISHED BUSINESS: None NEW BUSINESS: Park Arthur baseball field use/lights fee Director Anderson advised the Board members that requests are being received from non-residents to use the Park Arthur ball fields. He wanted input from the Board regarding these requests. As of now, the non-residents are five on the priority list. The Board may want to visit the priority listing of league categories for the city’s fields. Did they want to limit the use of these new fields to Muskego residents only, designating them only as game fields and not for non-resident usage depending on the condition of the fields and the outfield turf areas? Mr. Peardon recommended taking a wait and see approach for a year, keeping the use of the fields for Muskego residents only at this time. Board President Whipple also agreed to the wait and see approach for the field usage. Mr. Peardon moved to limit the use of the fields to Muskego groups/residents for this first year of operation, the 2014 season. Mrs. Koble seconded. Upon a voice vote, the motion carried. On the issue of the athletic lights, Director Anderson shared that he had contacted Powrtek for the current hour cost. Right now, only Mill Valley light usage is $20 per night and is requested by football, soccer; typically, baseball doesn’t use the lights. With Park Arthur, the lights are going to be used for back-to-back games extending into the evening hours. For the baseball field, $7.35/hour, youth ball field, $2.66/hour and sledding hill, $1.00/hour. He questioned if the Board wanted to charge everybody for lights, including M.A.A. Ald. Soltysiak was in favor of recouping the cost of the lights. Mr. Peardon did not think it was an unreasonable request. Ald. Soltysiak moved to charge for lights. Mrs. Koble seconded. Upon a voice vote, the motion carried. ALDERMAN’S REPORT: Nothing to report relative to Parks & Recreation Department. STATUS OF PROJECTS: Park Arthur Staff received their pavilion training. There are still some punch lists that need to be done such as the restoration around Minutes, Parks & Recreation Board, February 10, 2014, page 3 the shelter area and paving the trail from the parking lot to the shelter. Light training and close-out was done. He noted that with the type of system that was purchased, he has a software APP so would be able to control the lights from his residence as needed. For the Park Arthur West, the scope of services should be going before Council by the end of February. Director Anderson shared with the Board members the gas meter/line event that occurred over the weekend. He has notified the cleaning service, parks staff and police department of the situation and if they notice anything to contact the police, who in turn will notify WeEnergies. DIRECTOR’S REPORT: Summer program guide is in the initial stages and is targeted to be mailed April 17. The Year-end Report has been done and distributed. Any questions on the report, please contact Director Anderson. He shared what staff and the inspectors found regarding Horn Park’s building foundation. The older portion of the building is just sitting on foundation blocks that now are falling inward and the walls are bowing and floor timbers are showing their age.. The building inspector will share the pictures marking specific areas. The facility assessment group had advised not to do anything with the Horn building or the Jensen building. Both were determined to be in disrepair. The Board will have to address options as these two buildings that are used for programs. Tammy will be present in a future meeting to share program information with them. Ald. Soltysiak offered that the Board may want to change their priorities for Park Arthur West grading considering the current condition of the two buildings. Board members will be holding a future meeting at these parks to see for themselves the condition of the buildings and to come up with a plan of action. Director Anderson shared that the department received two bids for the 2014 grounds maintenance; one for $6949.59 and the other for $16,800. The lower bid was from the current vendor and the budgeted amount for the service is $7150 OTHER BUSINESS Subdivision Plans from Plan Commission None ADJOURNMENT - There being no further business, Ald. Soltysiak moved for adjournment at 6:42 p.m. Mr. Peardon seconded. Motion carried. Stella Dunahee, CPS Recording Secretary pc: Board Members, Craig Anderson; email: Peter Theis, Tammy Dunn; posted: www.cityofmuskego.org