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Park & Rec Board Minutes - 4/14/2014 Unapproved CITY OF MUSKEGO PARKS AND RECREATION BOARD MINUTES April 14, 2014 5:30 PM City Hall, W182 S8200 Racine Avenue CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL Present: Mr. Jerald Hulbert, Mr. “Butch LeDoux, Mr. Paul Peardon, Ald. Soltysiak, Mr. Toby Whipple, Director Anderson and Program Manager Dunn. Excused: Mr. Brett Hyde, Mrs. Kelly Koble. GUESTS: Ald. Kubacki, Ald. Borgman. STATEMENT OF PUBLIC NOTICE The meeting notice was posted in accordance with the Open Meeting Law on April 10, 2014. APPROVAL OF MINUTES from March 10, 2014 Jerald Hulbert made a motion to approve APPROVAL OF MINUTES from March 10, 2014, Paul Peardon seconded. Motion Passed 5 in favor. COMMUNICATIONS Bluhm Park rental approval Board members reviewed the request for usage of Bluhm Park shelter on July 19. Use of tents, musical bands, and facilities were discussed Alderman Soltysiak made a motion to approve Bluhm Park rental approval, Paul Peardon seconded. Motion Passed 5 in favor. UNFINISHED BUSINESS Discuss options/recommendations for recreation facilities Demolition categories of work and associated costs were discussed. Board members would like to see another estimate for concrete block work as there may be more options for enclosing the building or at a more reduced cost. Director Anderson and Program Manager Dunn presented information on the current sizes of Horn and Jensen buildings along with current programs being offered. Participant numbers and programming hours were discussed also. Board members were presented with a summary of what other municipalities have as facilities available for recreation programs. It was shown that Muskego has one of the highest percentages of programs that are offered as cooperative programs with other municipalities because of the lack of facilities. It was also shown that Muskego offers more winter/spring programming than 5 of the 9 municipalities listed. The short-term plan for the next year has programming that was offered at Horn moving to Town Hall thru May, with summer and school year programs coming to the lower level of city hall. Though this is not ideal, for a short-term will allow the department to offer programs and not have to cancel. Board members discussed that they thought it was important that the city continue to offer recreation programs to all age groups and keep Muskego citizens here in the city to participate in programs. The Board wants to see if there are opportunities for the city to be able to offer programs in a permanent location and not have to relocate when facility issues arise. The Parks & Recreation Board would like to see if the Library could be used for programs, in the short-term, starting with the 2015 school year. There could be benefits to both groups since waiting parents and program participants (pre-school/youth) could be using the Library during the class offerings. Also discussed, was the use of some of the fire stations for cooking classes since these are usually big open areas and could accommodate. Department staff will make contacts with both organizations to see if there are opportunities for programming. As discussions continue on city facilities, the Parks & Recreation Board would like to make sure that their facility needs are addressed as part of these larger discussions amongst the Aldermen and would like to be involved, when appropriate. The Board would like to continue to have this item on their on- going monthly agendas. NEW BUSINESS Horn Brothers parking agreement The annual agreement was reviewed and discussed Alderman Soltysiak made a motion to approve Horn Brothers parking agreement, Paul Peardon seconded. Motion Passed 5 in favor. Approve electric improvements work at Idle Isle Park pavilion by Water Bugs Director Anderson reviewed the request by Water Bugs Ski Team to install an additional 3 new 20 amp dedicated circuits to the concessions area to prevent the blowing of circuits. Last year, they were blowing circuits due to the popcorn machine, Nescos, and refrigerator. The Water Bugs are requesting approval along with the waiver of permit fees for work being performed on a public building. All work will be paid for by the Water Bugs. Jerald Hulbert made a motion to approve Approve electric improvements work at Idle Isle Park pavilion by Water Bugs, Paul Peardon seconded. Motion Passed 5 in favor. ALDERMAN’S REPORT Nothing to report except it was Ald. Soltysiak’s last meeting. Everyone congratulated and thanked Ald. Soltysiak for his service and for his work on behalf of the Parks & Recreation Board over the last 2 years. STATUS OF PROJECTS Park Arthur—project update Paving and restoration work will start the week of April 28, and seeding the week of May 5, all weather dependent. Also, field #3 will only be a game field this year and the start of games being played on that field this year may be delayed because of lack of grass growth in the outfield area this spring. DIRECTOR’S REPORT OTHER BUSINESS Adaptive Ski lesson update @ Idle Isle Park for June 7. Individual updated department that Easter Seals & Milwaukee County are doing the same date at Pewaukee Lake. He still wants to do own date at Idle Isle Park on June 7, he will continue to update department. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Announcements only. No discussion or action will be taken. Next Meeting Date— May 12 ADJOURNMENT There being no further business, Ald. Soltysiak moved for adjournment at 7:15 p.m. Alderman Soltysiak made a motion to approve ADJOURNMENT, Jerald Hulbert seconded. Motion Passed 5 in favor.