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PRB111097minutes4 AMENDED MINUTES PARKS AND RECREATION BOARD, CITY OF MUSKEGO MONDAY, NOVEMBER 10, 1997 The monthly meeting of the Parks and Recreation Board, City of Muskego, was called to order at 6:05 p.m. by Chairperson Jerald Hulbert PRESENT: Jerald Hulbert, Richard Manchester, Howard Schneider, Alderman Mark Slocomb, Toby Whipple, Gordon Jacobson (Recreation Director), Peter Theis (Parks Director), Debbie Carlson, Ron Stephens (6:10) and those per the attached list. Notice of the meeting was posted in accordance with the Open Meeting Law. APPROVAL OF MINUTES: Howard Schneider moved to approve the minutes of the monthly Board meeting held Monday, October 13, 1997 with a correction to the Parks status of Capital budget approved funding figure from $46,000 to $43,640. Richard Manchester seconded. Motion carried by all. COMMUNICATIONS A. PERSONAL APPEARANCES: Kathy Chiaverotti and Police Chief John Johnson appeared on behalf of the 1998 Community Festival Land Usage agenda item. Kathy provided a brief history on the project and indicated that due to growth in usage a plan to expand into the Leisure Park area should be entertained. Chief Johnson discussed the availability of the land, now that the Library is moving from this area into another. The area in question could be cleared of shrubs and opened up making the area more user-friendly and perhaps creating a children’s area. The Historical Society and City Hall border the area in question and could be connected by this park. The Lions Club and Woman’s Club have (Correction per Chief Johnson): The Festival Committee has established a fund of approximately $400-$500 and are seeking matching funds from the City. 15 acres is the approximate size of the parcel in question. Ald. Slocomb requested that the Historical Society be fully integrated in the planning process of this park. Peter Theis inquired about the availability of budget funds (Park Dedication Fund money could be utilized) and exploring an option of expanding the Recreation Trail to the end of City Hall. Estimated cost of developing a plan and vegetation study by a local contractor contacted by Chief Johnson would be between $800-$1,000. Debbie Carlson moved to recommend to Finance Committee providing funding for the development of a preliminary land use plan with the involvement of the Historical Society, not to exceed $500. Seconded by Ald. Slocomb. Motion carried by all. Discussion continued regarding request for proposal specifics for the entire project. B: WRITTEN CORRESPONDENCE: 1. Muskego Historical Society, Annual Financial Report: Peter Theis provided a copy of the report for the review of the Board. Parks and Recreation Board Meeting - November 10, 1997 Page 2 2. Local skating park for rollerbladers and skateboarders: Gordon Jacobson received correspondence on November 5, 1997 from Bill and JoAnn Kehl regarding the building or supporting of a local skating park. Gordy explained what his research has uncovered in other communities on this matter, providing an article about a ordinance in the works that would prohibit in-line skating, skateboarding and bicycling in certain areas of Hartland’s parks. Gordy will contact the family and invite them to attend a future Board meeting with their topic as an agenda item. OLD BUSINESS A. Snowmobile access on Big Muskego Lake access site and Lincoln Drive access of Little Muskego Lake: Dan Lecus from the Icetronauts snowmobile club was present. Peter Theis provided an update in the form of a memo from the Lake Projects Coordinator, Kristy Rogers (attached). Nothing has occurred on the Lincoln Drive access due to the lateness in the season, with the installation of a Geoweb scheduled for early Spring 1998. Kristy Rogers will be responsible for the monitoring of the public access site during the winter and if substantial erosion by snowmobile use and subsequent complaints are received, she will instruct the Parks Department to close the section of trail through the site. The Icetronauts have agreed to install fencing around the trail to limit disturbance to other areas at the site. Debbie Carlson moved to leave access on Lincoln Drive as in until spring, per the November 10, 1997 correspondence from Ms. Rogers and the procedures outlined in the memo. Seconded by Howard Schneider. Motion carried by all. Access on Big Muskego Lake was discussed as a separate item. Peter Theis mentioned that currently, no motorized vehicles are allowed in parks and questioned if the City would want to allow snowmobiles? Ald. Slocomb talked with the Deputy Commissioners of Big Muskego Lake and they feel that this would constitute proper use of the launch site. Ald. Slocomb provided a visual of the site using the aerial photos located in the Alderman’s Room. Ron Stephens questioned potential damage to existing concrete by the snowmobiles. Mr. Lecus stated that using hard surfaces (i.e. concrete, asphalt) is not the preferred surface for snowmobiles due to lack of traction. Mr. Lecus believes that proper marking of the trail should alleviate this problem. Ald. Slocomb moved to grant use of Big Muskego Lake access for snowmobiles. Seconded by Debbie Carlson. Vote 4-2 (Stephens and Manchester cast No vote). Majority in favor of motion, motion carries. Discussion regarding charging a fee for use of the launch sites. Fees are charged to boaters, would not the same fee structure apply? Place Launch Fee Structure for Snowmobiles on next month’s agenda. B. Parks and Recreation Department reorganization: November 15, 1997 deadline is fast approaching and Ald. Slocomb reports that there is quite a bit of activity on this position since the placement of the advertisement. Hulbert questioned the qualifications of the position described in the advertisement with specific attention to the requirement of the applicants to possess a commercial pesticide applicator’s license for a mainly “administrative” position. Ald. Slocomb explained that the position and subsequent description are from the Office of the Mayor. Rich Manchester stated that he has been unable to get satisfactory answers to his questions surrounding the need and description for this position. Hulbert believes that this position development began 2 years ago and was a derivative of the Common Council. Additionally, the department reorganization was in last years budget. Ald. Slocomb indicated that the Committee of the Whole, meeting this evening, had this matter on the agenda. Place Parks and Recreation Department reorganization update on next months agenda. Parks and Recreation Board Meeting - November 10, 1997 Page 3 DEPARTMENT REPORTS RECREATION 1. Program status: The Winter/Spring program will be complete the first week of December. The 36 page program is the largest produced which includes a “Spring Break” program page. The software learning curve has resulted in a shorter production time. Gordy also indicated that the advertising revenue (approximately $3,000 to-date) has helped to offset the cost of the program. 2. SPSI registration software upgrade: The upgrade is slated for January, 1998. 3. Wisconsin Parks and Recreation Conference: Gordy mentioned that the conference is this week in Madison, WI. Gordy and Irene Schuder, Recreation Supervisor will be attending. PARKS 1. Muskego Recreation Trail - South Update: Peter met with Department of Transportation and John Loughney regarding this project. The targeted start date will be Fall 1998, based on DOT time estimates for other projects in the area requiring completion first before trail completion. 2. Kurth Park - response to public notification: Good response to-date. Ruekert & Mielke have retracted their initial response for bids. R&M has suggested that future bid notifications provide a more detailed description of project specifications for potential service providers to follow. Peter is concerned with the number of civil engineering firms responding to the request for bids. Theis would like to see a selection committee formed for the choosing of a firm. Place item on agenda for next month’s meeting. 3. Idle Isle roof quotes: Theis received one bid for $5,000. This is $500 less than the amount budgeted for the project. Roy Smart of Edward Smart Roofing supplied the only bid. Theis questioned the need to resubmit the request for bids due to the lack of bids? Richard Manchester moved to recommend to the Finance Committee the bid of $5,000 for the Idle Isle roof project submitted by Edward Smart Roofing. Seconded by Toby Whipple. Motion carried by all. Ron Stephens recommended that the contractors references be checked. Rich Manchester provided a positive reference as well as Howard Schnieder. 4. Police Department incident reports: Theis reported that on 10/20/97 a fire occurred in a barrel at Kurth Park with the Fire Department responding as well as damage to bleachers in the area, loitering and soccer netting damaged. Damage to turf in the area was caused by cars, however an informant supplied the Police Department with some potential perpetrators, with the Police Department following up on those leads. Additionally, with the increase of incidents at Kurth Park, the Department has increased their patrol of the area. At Lake Denoon graffiti was found and on 10/20/97. Graffiti was discovered at Idle Isle. Discussion regarding the soccer nets damaged. All have been purchased by the Kickers Soccer Club and the Club has discussed the need to remove the remaining nets to preserve those undamaged by vandals. The Parks Department can make room available for net storage if necessary. Parks and Recreation Board Meeting - November 10, 1997 Page 4 NEW BUSINESS, OTHER BUSINESS A. Subdivision Plans from Plan Commission: Theis has nothing new to report B. Parkland Plaza Park - recreation trail extension/connection: Hulbert reported that the current recreation trail needs to be extended. Due to the scope of the project, (a hill that needs to be milled down and a retaining wall built) the potential of major cash expenditures may be a reality. Hulbert suggested the services of an engineer to prepare a plan and execution of that plan in conjunction with the installation of the road. Peter Theis questioned what type of retaining wall materials should be used i.e., railroad ties or Keystone brick to compliment existing retaining wall on an adjacent property? Peter will meet with R&M for input and will develop several scenarios for comparison of product and subsequent pricing of options. Please place item on next months agenda. Hulbert also mentioned that there is a separate account for the installation of a playground which the Mayor would like to see the funds used and a plan completed and implemented. The initial amount of money for the establishment of the playground has grown by accumulating interest according to Theis. C. Denoon Park assessment/improvement: Ald. Slocomb reports that Public Works approved the Middle School drainage plan. The plan will now be a benefit to the park due to the reduction of runoff restricted to 30 cubic feet per second in a 100 year storm. Ald. Slocomb indicated that groundbreaking could still occur this year. Gordy and Peter reviewed the plans today and questioned the disappearance of the playing fields previously shown on the plans? Due to a lack of funds, the fields were removed and will be placed in the appropriate places once funds become available. The Board questioned when they would receive another look at the plans? Hulbert indicated that once the plan goes to the Planning Commission the final iteration will be presented to this Board. Manchester requested clarification of structure and detention pond location in relationship to the woods. Hulbert would like to explore the possibility of obtaining some of the soil that will become available along with the equipment during the excavation of the Middle School site to level the playing surfaces of the parks’ fields. Peter Theis mentioned that a needs assessment for Denoon Park should be developed. Drain tile locations on the entire site were discussed. DNR approval would not be required for leveling the deviations in the park. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Debbie Carlson questioned how parks are named and if there is a formal process in place. According to Peter, he believes that criteria exists that was developed by Council. Place park naming process on next month’s agenda. Peter Theis made mention that this is his 200+ meeting and would like to thank those who have made this a pleasurable experience for him if indeed it has been his last meeting with this group, due to the departmental reorganization. ADJOURNMENT Being no further business to discuss, Rich Manchester moved to adjourn the meeting at 8:20 p.m. Ron Stephens seconded. Motion carried by all. Respectfully submitted, Parks and Recreation Board Meeting - November 10, 1997 Page 5 Linda Gulgowski