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PRB090897minutes MINUTES PARKS AND RECREATION BOARD, CITY OF MUSKEGO MONDAY, SEPTEMBER 8, 1997 The monthly meeting of the Parks and Recreation Board, City of Muskego, was called to order at 6:03 p.m. by Chairperson Jerald Hulbert. PRESENT: Jerald Hulbert, Richard Manchester, Howard Schneider, Ron Stephens, Alderman Mark Slocomb, Toby Whipple, Gordon Jacobson (Recreation Director), and Peter Theis (Parks Director), Debbie Carlson. GUESTS: List attached. Notice of the meeting was posted on September 4, 1997 in accordance with the Open Meeting Law. APPROVAL OF MINUTES: A motion was made by Richard Manchester to approve the minutes of the monthly Board meeting of Monday, August 11, 1997, as mailed. Ron Stephens seconded. Motion carried, all in favor. PERSONAL APPEARANCES: There were no personal appearances. WRITTEN CORRESPONDENCE: Muskego Historical Society Budget Regarding Muskego Historical Society budget, Peter Theis indicated that line item #6 (fuel bill) a $50.00 increase was requested. Motion to approve budget by Richard Manchester. Ron Stephens seconded. Motion carried, all in favor. OLD BUSINESS: Kurth Park Regarding Kurth Park’s conceptual plan, Peter Theis wrote a memo to the Mayor regarding this plan. Ald. Slocomb indicated that this plan does not need to go to Planning Commission at this early stage. Peter Theis has budgeted $12,000 for the development expenses of the plan. Peter suggested that the public notification for bids be very specific in the areas of topography, wetlands, water management, fencing, storm sewers, etc. Richard Manchester made a motion for Peter Theis to proceed with the creation of a specifications list for planner of Kurth Park. Seconded by Howard Schneider. Chairman Hulbert called for any discussion on the subject. Minutes, Parks and Recreation Board Meeting, September 8, 1997 Page Two Richard Manchester questioned whether or not the Mayor had been solicited for an opinion regarding selling property? Ald. Slocomb stated that at one time a group of citizens who expressed interest to the Mayor for the purchase of land had decided to not pursue the idea further. Chairman Hulbert indicated that since that time, no further interest had been brought to the attention of the Board. Motion carried, all in favor. Place on agenda for October meeting. Parks & Recreation Department Reorganization Peter Theis reported that status of department reorganization was deferred at both Finance Committee meetings of 8/20 and 9/3/97. Ald. Slocomb indicated that no further action has occurred. Place on agenda for October meeting. DEPARTMENT REPORTS: A. Recreation: Program Status 1. Gordon Jacobson reported that no aquatics were run this summer, which affected the goals for summer registration. The fall recreation book was done in-house. Staff had a tight schedule, yet were able to complete the project by the required deadline. Off-School Activities 3. Item three regarding off-school hour activities was moved up in the agenda. Gordon Jacobson was contacted by the School District to see if programs could be developed during off-school hours. He presented programs that are currently offered in Germantown and Greenfield. Gordon is interested in creating something similar in nature in Muskego. Gordon is also looking into moving playgrounds into the schools during the summer. Programs during vacation breaks (i.e. Easter) would be self- supporting functions in perhaps several locations. Discussion regarding availability of instructors, consistent meeting places, days of operation and projected attendance occurred. Chairman Hulbert suggested that Gordon look into the concerns mentioned and address them at the next meeting. Place subject in “Old Business” for October meeting. Operations Budget 2. 1998 Recreation Operating Budget was reviewed. Page two item #0813 Ticket Sales (Est. 12/31/1997) should be $51,648. Corrected total: $158,451. Chairman Hulbert questioned Revenue Item #0794. Gordon Jacobson indicated that 1997 numbers were too optimistic and 1998 reflects a more conservative budget goal. Minutes, Parks and Recreation Board Meeting, September 8, 1997 Page Three Richard Manchester discussed the Summer Fun Spots budgetary short-fall ($13,225). The expense increase was due to the increase in the starting minimum wage level. With a participation fee of $20.00, the Board wondered if the initial intention of the program was to have them be self-supporting or heavily subsidized by the City. Motion by Ald. Slocomb to increase the existing fee to $25.00. Howard Schneider seconded. Chairman Hulbert put topic up for discussion. Ald. Slocomb requested that Gordon Jacobson prepare annually, a report with the participation and participant feedback provided. Motion carried by all. An additional correction was noted for line item #3210 (Misc./Ticket Program). $48,765 (Est. 12/31/97). Total in should read $343,889. A discussion ensued regarding tickets sold vs. tickets refunded and those fees. Ron Stephens requested that the group proceed to review the budget without going through each page, rather each member voice their concerns on areas that they find further clarification necessary. Account #1110 jumps from $80,363 to $92,752 in 1998. Gordon Jacobson will meet with Finance Department to obtain explanation and will adjust number for when he meets with the Finance Committee. Line item #6100 (Utilities) was down 20%. No charges were incurred for pool usage due to lack of aquatics this past summer. Gordon Jacobson proposed a flat fee for senior citizen programs in order to maintain consistency with outside tour provider’s pricing. Currently, subsidy was to be reduced by an additional 10% (from 50% to 40%) next fiscal year. By eliminating subsidy, this would eliminate any pricing confusion. Ald. Slocomb moved to go with a flat fee for senior citizen programs. Seconded by Howard Schneider. Motion carried by all. Ron Stephens moved to approve overall budget with corrections and questions. Seconded by Toby Whipple. Motion carried by all. B. Parks Operating Budget 1. Peter Theis discussed the increase in revenue due in part to increased boat launching fees and season pass sales. Ald. Slocomb questioned whether boat launch fees go directly (per ordinance) back to capital expenses for that particular boat launch maintenance or is the revenue also used for improvements for that lake? Peter discussed Parks Dept., staff reorganization. He proposes to combine the two 26- week seasonal employees into one full-time employee. This will affect the budget by approximately $9,500. He feels that this will provide his department with continuity and expertise in areas of parks maintenance. Minutes, Parks and Recreation Board Meeting, September 8, 1997 Page Four Line item #1603 (Health) has a large percentage increase and it was questioned where this data originated from. Peter Theis indicated that bookkeeping provides the numbers and works up the formulas for the budget. Line items #5100 and #5200 see increases for 1998. Peter Theis increased these areas to better budget for actual costs incurred. Ald. Slocomb questioned why maintenance for vehicles has gone up for next year, yet requests to replace vehicles are in the budget? Peter will provided financial data to Ald. Slocomb explaining how the capital expenditure of replacement vehicles could decrease the maintenance budget. Howard Schneider questioned the $400.00 expense (Account #100-7300-3312) for a welding helmet. Peter Theis indicated that this helmet had special variable filters and a high level of safety. Discussion continued on the cost versus the benefit of this type of equipment. Howard Schneider moved that cost for a new welding helmet not exceed $50.00. Richard Manchester seconded. Motion carried by all. Motion by Ron Stephens to approve Parks Budget with changes. Seconded by Toby Whipple. Motion carried by all. Comprehensive Parks and Open Space Plan 2. Peter Theis forwarded a memo to Counsel on August 13, 1997 regarding open space plan. No action on this memo to-date. Ald. Slocomb confirmed this. Ald. Slocomb questioned who would be responsible for the acquisition of properties available. Chairman Hulbert stated that, in the past, the first line of communication came from the Mayor’s office regarding properties available before it would come to the Planning Commission. Ald. Slocomb stated that there is support on Council to actively pursue acquisition and preservation of green space. Motion by Richard Manchester to defer to next month’s meeting regarding scope of plan; having Peter Theis explore the conservancy component. Seconded by Howard Schneider. Motion carried by all. Muskego Community Festival 3. Muskego Community Festival was discussed with Chairman Hulbert talking about the parking and resulting ruts in the road caused by the rain. Peter Theis indicated that areas of damage are being filled and seeded. Peter Theis also mentioned that the festival’s growth has utilized all available space at this site. Denoon Park Boat Launch 4. Further review of Denoon Park boat launch was mentioned. Chairman Hulbert would like to see the building stained before winter. Currently, Peter Theis is securing help to accomplish this task through a community service project. Minutes, Parks and Recreation Board Meeting, September 8, 1997 Page Five Crew Status 5. The crew for the most part has gone back to college, however, he still has one seasonal employee still on the job with his position ending on 10/3/97. Chairman Hulbert thought that high school students could be utilized to perform lawn/cleaning services on the weekends if necessary. Peter mentioned supervision would be required, which is currently not available. Police Department Reports 6. The Police Department Incident reports are as follows: Three incidents to report. 8/18/97 Idle Isle - Broken glass, no injury; however, cost is less than $250.00 insurance deductible. Graffiti at Idle Isle. Graffiti was gang related so it was reported to the police. Lake Denoon had a box lock broke. This was done after collection and before payment. No revenue was lost. NEW BUSINESS, OTHER BUSINESS Muskego Recreation Trail th A. Chairman Hulbert questioned WEPCo., right-of-way at 116 Street (City of Franklin). Peter Theis states that in the fall of ’97, it is scheduled to be graded. The Parkland South project was questioned by Chairman Hulbert. It is currently paved and will be striped soon. Richard Manchester questioned if the Industrial Park will go all the way to College? Ald. Slocomb wondered what the completion schedule for Moorland Road was. Best estimates put the date near Christmas. Ron Stephens mentioned the new City of Muskego maps. They contain everything but bike trails. Ald. Slocomb to check into this. ADJOURNMENT: There being no further business, Richard Manchester moved to adjourn. Ald. Slocomb seconded. The motion carried by all. The meeting adjourned at 8:50 p.m. Respectfully Submitted, Linda Gulgowski Recording Secretary