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PRB101397minutes2 Corrected per Parks and Recreation Board Meeting, November 10, 1997 MINUTES PARKS AND RECREATION BOARD, CITY OF MUSKEGO MONDAY, October 13, 1997 The monthly meeting of the Parks and Recreation Board, City of Muskego, was called to order at 6:19 p.m. by Chairperson Jerald Hulbert. PRESENT: Jerald Hulbert, Richard Manchester, Howard Schneider, Alderman Mark Slocomb, Toby Whipple (7:10), Gordon Jacobson (Recreation Director), and Peter Theis (Parks Director), ABSENT: Debbie Carlson and Ron Stephens - both communicated with Hulbert GUESTS: List attached. Notice of the meeting was posted on October 9, 1997 in accordance with the Open Meeting Law. APPROVAL OF MINUTES: A motion was made by Ald. Slocomb to approve the minutes of the monthly Board meeting of Monday, September 8, 1997, as mailed. Howard Schneider seconded. Motion carried by all. COMMUNICATIONS A. PERSONAL APPEARANCES: Little Muskego Lake Association - July 3, 1998 fireworks at Idle Isle: Mark Bindas appeared on rd behalf of the group to obtain approval for the fireworks presentation on July 3 to begin with the show at 7:00 p.m. and the fireworks to follow. Motion to approve by Rich Manchester. Seconded by Howard Schneider. Motion carried by all. Water Bugs - volunteer help in restoration of Idle Isle building: Doug Aird appeared on behalf of the group and provided an action plan detailing their assistance. The Water Bugs Ski Club will donate up to one hundred dollars in paint in order to paint the Concession stand at Idle Isle Park. The club volunteers will also scrape, prime bare wood and paint the building. Color selection will be approved by the Parks and Recreation Board prior to project commencement. The group asked the Parks and Recreation Board to repair/replace rotted wood on soffits and eaves. Peter Theis also indicated that the membrane on the roof will be replaced. The timeline will be early spring 1998. Howard Schneider moved to accept help and to provide additional financial support to this project. Ald. Slocomb seconded. Motion carried by all. Rich Manchester asked to have the word “scrap” corrected to “scrape” in the action plan provided by the Water Bugs Ski Club. Muskego Icetronauts - park usage for snowmobile season: Dan Lecus requested approval for renewal of marking trails for both Bluhm Park and Denoon Park. Additionally, the status on the installation of the Enviromat which was purchased and provided by the group was discussed. It is scheduled to be put in prior to the ground freezing. The group also has requested permission to have access off of Lincoln Drive. The Board also put up for discussion using the Parks and Recreation Board Meeting - October 13, 1997 Page 2 public launch on Big Muskego Lake. Discussion surrounding the impact of these vehicles on the launch ensued. Motion to approve Icetronauts marking trails was made by Ald. Slocomb. Seconded by Howard Schneider. Vote: 2-1 (Manchester - no vote). Discussion regarding access to Big Muskego Lake access deferred to next months meeting as well as Lincoln Drive access issue. Final site plan for Muskego Historical Society: Ald. Pionek provided the plan for review. Revisions were made based on prior input from Board. The parking lot has been moved to the north side of the property. The County Market and Town Hall sites were discussed. Pionek indicated that there is room for an additional 3-5 buildings on the site. The roadway and recreational trail are now combined. Jerald Hulbert mentioned that currently, the recreational trail is not connected to City Hall. Ald. Pionek will contact John Loughney to have it placed on his schedule of projects. Peter Theis discussed police patrolling of the area and snow plowing concerns. Howard Schneider had concerns regarding the parking lots proximity to the wetland area. He would like to see a 10-20 foot gap between the parking area and the edge of the wetlands. Ald. Pionek provided samples of the lighting fixtures that will be used. Ald. Slocomb moved to accept the site plan as submitted. Rich Manchester seconded. Motion carried by all. Discussion regarding the timeline of the project and potential donations of skilled craftsmen and the Historical Society involvement and group ultimately responsible for the approval of this project. Howard Schneider moved to amend the preceding motion to disallow paving or gravel 20 feet from wetlands. Ald. Slocomb seconded. Motion carried by all. Ald. Slocomb went further to recommend no paving material, gravel only on the parking lot due to water drainage issues. Toby Whipple joined the meeting at this time. B. WRITTEN CORRESPONDENCE Request by Finance Department to utilize Leisure Park for United Way special event: Dawn Gunderson requested permission to use the park on Wednesday, October 22, 1997 from approximately 10:30 a.m. to 3:00 p.m. Toby Whipple made a motion to approve the use of the park. Howard Schneider seconded. Motion carried by all. OLD BUSINESS Kurth Park: Peter Theis prepared a Public Notification soliciting quotes for the design and construction of the expansion and development of Kurth Park. The deadline for receipt, at City Hall of quotes will be November 26, 1997 at 4:30 p.m. Toby Whipple moved to publish Public Notification. Rich Manchester seconded. Motion carried by all. Departments reorganization status: Resolution passed by Common Council. In process of advertising for the Parks and Recreation Director position. Ald. Slocomb requests a delegate from this Board to be on this selection committee. Volunteers include; Jerry Hulbert, Rich Manchester and Toby Whipple. Ald. Slocomb provided (attached) a copy of ordinances that pertain to this Resolution (218-97). With special attention to highlighted text. The Mayor will be addressing issue (b). Subsequent items should be reviewed by Board members for discussion as an agenda item for next month’s meeting. DEPARTMENT REPORTS A. RECREATION Parks and Recreation Board Meeting - October 13, 1997 Page 3 Program Status: Gordon Jacobson indicated that there are still spots available for the Halloween “Spooktacular”. It is for children ages 2-10 and the times are 12:00-1:30 p.m. and th 2:00-3:30 p.m., on Saturday, October 18. Additionally the Winter/Spring Recreation book will be out the first week of December. Tennis Court Policy: Gordon Jacobson mentioned the changes that were made to the existing policy. The wording “courts only” was added in the title of the document as well as Freedom Square, under “location of courts” on page one. Page two contained the following additions; “Reservations (for courts only) are not required except for Muskego High School north courts. However, if players are waiting to use courts, a time limit must be observed –1 hour for singles’ match and 1½ hours for a double’s match.” And, “no refunds for courts not used” was added. B. PARKS Status of budgets - Capital: Peter Theis provided copies of the budget with voting patterns. Out of the $95,230 requested, $46,000 Note: $43,640 corrected amount approved per Parks and Recreation Board Meeting November 10, 1997 was approved. Jerald Hulbert suggested that the equipment Peter requests replacement on in the future, should include both the year of the vehicle as well as the number of hours it has logged. Status of budgets - Operating: Peter provided the following highlights to this portion of his budget. His request for a Park Maintenance III was denied. He will again utilize the 2 person 26 week employees as in the past. He also provided how this budget would affect the Operating Budget and his numbers reflect a $1,420 savings. The Finance Director also suggested that the Utility account be increased from $8,100 to $9,315 to compensate for the impending cost increases from the utilities. Parks Dedication: According to Ald. Slocomb this issue has been up for discussion for approximately 2 months. The Park Dedication fees will remain the same as last year. This topic will be up for discussion and reconsideration for next year. Peter also mentioned that all projects in the Parks Dedication Budget will have money available for project completion. Police Department incident reports: Between 9/18-9/23/97, Peter received calls from Ald. Woodard’s constituents regarding Parkland Plaza. The complaints were golf balls, dogs, and soccer balls in the neighbors yards. The police were notified to increase presence and to alert residents on what is permissible. Toby Whipple discussed the issue of dogs in the park. Currently dogs are not allowed in any Muskego park unless in designated areas. Schmidt Park had some gang related graffiti. The police were notified, snapshots taken and the damage was repaired. Further discussion on the previous Idle Isle graffiti incident. NEW BUSINESS/OTHER BUSINESS Lakewood Meadow Phase II: Tom Chiconas is aware of situation and they are close to, but not in the wetlands. Howard Schneider wondered if permanent markers exist on the site. Discussion regarding delineation compliance and ownership was discussed. Schneider to follow-up on these issues. Parks and Recreation Board Meeting - October 13, 1997 Page 5 COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW: City of Muskego Maps: Ald. Slocomb provided insight into the missing trails. Evidently, old maps were distributed which did not include the recreational trails. The maps are provided by the Women’s Club and the Chamber of Commerce. The data is supplied by Planning. In subsequent maps, the south trail will be included. Discussion on expansion of recreational trail and placement of, continued. Resolution for Parks and Recreation Director: Rich Manchester does not agree with the position and its purpose. ADJOURNMENT: Being no further business to discuss, Rich Manchester moved to adjourn, seconded by Ald. Slocomb at 8:00 p.m. Motion carried by all. Respectfully submitted, Linda Gulgowski Recording Secretary