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PRB120897minutes PARKS AND RECREATION BOARD MEETING MINUTES CITY OF MUSKEGO Monday, DECEMBER 8, 1997 The Monthly meeting of the Parks and Recreation Board, City of Muskego, was called to order at 6:05 p.m., by Chairperson Jerald Hulbert PRESENT: Jerald Hulbert, Richard Manchester, Howard Schneider, Alderman Mark Slocomb, Toby Whipple (6:07), Gordon Jacobson (Recreation Director), Peter Theis (Parks Director), Ron Stephens, Debbie Carlson (excused), and those per the attached list. The meeting notice was posted on December 4, 1997 in accordance with the Open Meeting Law. APPROVAL OF MINUTES The 1998 Community Festival Land Usage funding motion was discussed. With the preceding verbiage containing the wording indicating that the project was seeking matching funds from the City, not to exceed $500 however the motion did not contain the “matching fund” designation. Due to the originator of the motion not being present (Carlson), the individual giving the second on the motion (Slocomb), was asked if indeed the motion needed to be amended. He felt that the dialog contained in the minutes fully reflected the request for a matching fund and therefore, a change in the minutes would not be required. Ron Stephens moved to approve the minutes of the monthly Board meeting held November 10, 1997. Ald. Slocomb seconded. Motion carried by all. COMMUNICATIONS PERSONAL APPEARANCES: Lions Club Safety Fair - Steve Whittow, Secretary of the Lions Club provided a general outline for an event proposed by the Muskego Lions Club. The Safety Fair would be held on May 30, 1998 (rain date May 31, 1997), from 9:00 a.m. to 12:00 p.m. This would be a free event with the Lions club looking for permission to use the City’s festival grounds (Leisure Park). Bike Helmets, trigger lock distribution, child DNA test kits, Survive Alive House and other “safety” oriented displays and giveaways will be presented at the fair. Jerald Hulbert questioned if a site plan and layout of the grounds was available. Whittow indicated that preliminarily configurations are rectangle in shape with tables for displays and handouts. Estimated attendance was set between 300-600 persons. Mr. Whittow was reminded that any damage on the turf, caused by automobiles would have to be repaired. Ron Stephens moved to approve the concept of the plan with a future review of the formal site plan. Seconded by Rich Manchester. Motion carried by all. Discussion continued regarding the name of the park clearly stated on the promotional literature. Mr. Whittow was directed to use the Leisure Park name in conjunction with “City festival grounds” in subsequent materials set for distribution. WRITTEN CORRESPONDENCE: Chief Johnson - proposal from the Festival Committee for the Muskego Historical Society/ Leisure Park area of improvement - Ald Slocomb moved to accept and forward to Finance Committee an expenditure of $450.00 in matching funds for the development of the conceptual plan for Leisure Park. Seconded by Howard Schneider. Motion carried by all. Jerald Hulbert requests that property lines be established. Peter Theis will be working with the Parks and Recreation Board Meeting - December 8, 1997 Page 2 Mayor to accomplish this. Peter also asked the Board to begin to think of ideas for goals and objectives for the use of this land. OLD BUSINESS Parks and Recreation Department reorganization status - According to Ald. Slocomb, no discussion of any substance occurred at the most recent Committee of the Whole meeting. Tentative selection date is around the first of the year. Denoon Parks Assessment/improvements - Jerald Hulbert has kept this item on the agenda due to the possibility of the need to have some engineering performed on the site. Peter Theis reports that there is approximately $8,153 available in the Escrow Account for Denoon Park. Expenses related to Denoon Park could utilize this fund. Ald. Slocomb questioned if a plan exists for this project? Jerald Hulbert indicated that he would like to see the creation of a sub committee for this particular project. Please place on next months meeting agenda. DEPARTMENT REPORTS RECREATION Program status - The new program books were at the post office last Friday. Already positive feed-back from those who have received them. Additional sites for picking up programs: Norway Town Hall, Don’s Grocery, First Banking Center, Lakeview School as well was Parks and Rec Department and the front desk of City Hall. Baseball and Softball applications were mailed. Pinky Electric was contacted to provide extra lighting for the ice skating rink. Tree lighting ceremony occurred last evening. Great job by all who participated. Exceptional turnout from the community. Ms. JoAnn Kehl will be present at the January meeting to discuss the rollerblading/skateboard issue. PARKS Kurth Park design/development proposals - 7 proposals for Kurth Park were received. Quotes came in between the $10,000-18,400 range. R&M has offered their services to aid in the selection process. A matrix has been developed to determine which respondent(s) proposal most closely matched the RFP. Peter indicated that the recommendation will be ready next month. Parkland Drive off-road path extension - R&M has viewed the site in question to make a connection similar in configuration as the Lannon Drive project their cost estimate is $4,000. Ald. Slocomb questioned the proposal regarding the design of drainage conveyance systems using the 10 year storm frequency formula. He is extremely concerned that the 10 year proposed storm frequency is not adequate for a site within the City. Ald. Slocomb moved to accept scope of services engineering fee estimate for Parkland Drive bike patch. Subject to item B4 remaining open for further refinement and possibly including up to a 100 year storm frequency component. Fee not to exceed $4,000. Ron Stephens seconded. Motion carried by all. Discussion continued regarding the existence of bike path requirements. Rich Manchester discussed his concerns of future stormwater run-off. Parks and Recreation Board Meeting - December 8, 1997 Page 3 Winter payment at launch sites - Jerald Hulbert indicated that the Mayor has requested that the Finance committee make the final decision on this issue. Ald. Slocomb discussed the topic at hand and requested the Board to come to some agreement on this issue to forward to the Finance Committee. Currently, boats are charged a launch fee for use of the lake, Ron Stephens questioned why this would not hold true for snowmobiles? Howard Schneider and Toby Whipple feel that this is a good idea in theory but may be unworkable in practice. Ald. Slocomb indicated that boat launch sites were developed for boats specifically and those that snowmobile need very little in the way of special areas of access to the lakes. Howard Schneider moved to recommend not to change fees for parking at launch sites. Ald. Slocomb seconded. Vote 3 yes, 2 no (Schneider, Manchester). Motion carried by majority. Discussion continued regarding the plowing of the area boat launch sites during the winter months and the necessity of plowing. Park naming procedure - Peter informed the Board that this topic was discussed at a Committee of the Whole meeting in June. The Mayor has plans to introduce a resolution to establish procedures to name parks, buildings, etc. Discussion regarding the ownership of the naming process. DNR involvement in the naming of waterways and the practice of naming parks and buildings for an individual posthumously. Review Lake Project Coordinator’s amendment to Parks Open Space Plan - Kristy Rogers prepared a revised outline. Once acceptance of this revised plan is given by this Board, Pete will contact SEWRPC. Kristy was able to condense some items and remove redundant text. Rich Manchester moved to accept revised outline. Ald. Slocomb seconded. Motion carried by all. Police Department incident reports - Peter informed the Board that only two incidents occurred last month both being fires in barrels. 11/12/97 at Schmidt Park and 11/24 at Denoon Park. Vandals were caught in Kurth Park. Ald. Slocomb questioned whether or not the vandals causing the turf damage at Kurth Park would, if charged for the crime be paying restitution? Peter will be following-up with the Police Department. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW Peter Theis discussed the skating pond. It has been staked out, they are waiting for the frost line to be established. Public Works will be creating a berm to hold the water. This is the third year of operation for the skating rink. Year one the rink was open 15 days at a cost of $1,300. Year two the rink was open 21 days at a cost of $1,500. Usage figures were not kept. Jerald Hulbert discussed alternate sites for future skating rinks. Gordon Jacobson reports that Irene Schuder will be out of the office 12/29-1/16/98. She will be on a trip to Kenya, Africa. ADJOURNMENT Being no further business to discuss Rich Manchester moved to adjourn the meeting at 7:37, seconded by Ald. Slocomb. Motion carried by all. Respectfully submitted, Linda Gulgowski Parks and Recreation Board Meeting - December 8, 1997 Page 4 Recording Secretary