PRB041497minutesMINUTES
PARKS AND RECREATION BOARD, CITY OF MUSKEGO
MONDAY, APRIL 14, 1997
The monthly meeting of the Parks and Recreation Board, City of
Muskego, was called to order at 6:00 p.m. by Chairperson Jerald Hulbert.
PRESENT: Jerald Hulbert, Ald. Pat Patterson (7:15 p.m.), Howard Schneider, Ron Stephens, Toby Whipple, Gordon L. Jacobson (Recreation Director), Peter Theis (Parks
Director)
ABSENT: Richard Manchester (excused)
GUESTS: List attached.
Notice of the meeting was posted on April 10 in accordance with the Open ,Meeting Law.
APPROVAL OF MINUTES:
A motion was made by Ronald Stephens to approve the minutes of the Board meeting held on Monday, March 10, 1997, as mailed.
Howard Schneider seconded. Motion carried.
PERSONAL APPEARANCES:
Biq Muskego Lake boat launch/fire hydrant
Tess Corners Fire Department requested from the Board
permission to install a dry hydrant at the boat launch to have a source of year-round water for the purpose of filling the
tanker. This is the nearest chief water source. A sketch was
provided for the Board members to review with two sites
indicated; site #l would be the preferred location because it would be away from the public launch. Recent fire in the area
cited as a good reason. Two locations given. The Board had
concerns regarding dredging costs and the parking lot base was
addressed. Discussion followed. Ron Stephens moved to approve
the location #l of the fire hydrant,, providing the pavinq surface is appropriate for the weiqht of the trucks, and to give permission for installation. Howard Schneider seconded.
The Board would like it clarified on who would be maintaining
the sediment pond and where the money is budgeted for this
item. Berg Construction of Mukwonago offered to install the
hydrant free if budgeting was a problem. Upon a voice vote,
the motion carried.
Muskeqo Historical Society new site plan
Copy of a new site plan for Board approval. Alderman Pionek
Minutes, Parks & Recreation Board Meeting, April 14, 1997 2
and Ken Pakulski gave a brief report. This plan was updated to include a future town hall and a two-story log cabin. In response to Chairman Hulbert's inquiry on the time frame, they
want to be able to move the log cabin within a month as they want to start on the bathrooms indicated on the plan after June 1. They have received some financing through a grant from
Waukesha County. The events calendar sign will need to go to Plan Commission. They will also be erecting a general store. Next year, they will be looking at moving the old town hall
over to the site. The recreation trail will be restored this
summer. The paving of the parking lot will be done along with
the log cabin and the bathrooms. Paved area to be funded with
A.D.A. money. The Society hopes to accomplish the work through
volunteer help and volunteer donations. Discussion followed
including lumination of the area and pedestrian use of the
area. Additional light poles questioned. A lighting plan was
recommended along with security lights. Howard Schneider
questioned parking lot layout. A future plan will be prepared
showing more detail including parking area and lighting. A
temporary farmers' market area is being proposed for the
future, also. Toby Whipple moved and Howard Schneider
seconded to approve the site plan. Upon a voice vote, the
motion carried.
Park Arthur lease
Mr. Karl Thiesenhusen's lease for Park Arthur was discussed.
The Board members were in receipt of information from Tom
Chiconas, the Erosion Inspector, regarding some areas that
should not be actively cropped. These areas had been cropped
in the past and that would affect Mr. Thiesenhusen's capacity
to farm the parcel. There are two grassy waterways on each
side of the property, one on the west side running a
north-south direction, one on the east side running a east-west
pattern. For erosion control, these should be left as grassy
areas and not farmed. This would affect Mr. Thiesenhusen's
capacity to plow and he is looking at a reduction in rent.
Some areas are now wetlands as a result of the culvert recently installed by New Berlin which creates a greater volume of water
flow on the property and a grassy swale area. In consideration
of these new factors, the Board questioned whether or not they
wanted to lease the property. If the decision would be not to
lease the property, Mr. Thiesenhusen would qualify for
relocation costs which would be approximately $240/year for the
next four years. The Board's first priority would be to
protect the land that they've purchased. The Board had three
options: (1) lease land as past practice; (2) "conditionally"
lease land, (3) implement soil erosion control as a department
and discontinue farming. Ron Stephens commented regarding
erosion issues. Chairman Hulbert related to the other Board
members the discussions he has had with Karl Thiesenhusen. The
cost of seed was brought up. The farmer wants row crops for at
least two years. The west-side concerns were of high
priority. Chairman Hulbert called for a motion to recommend
Minutes, Parks & Recreation Board Meeting, April 14, 1997
3
that the western portion of the property should not be in row
crops. Howard Schneider made a motion directinq Chairman
Hulbert, Peter Theis, Mayor De Anqelis, Mark Paulat Tom Chiconas, and the county soil aqent to meet with Karl Thiesenhusen and come up with a plan. Toby Whipple seconded. Discussion followed. Howard Schneider amended his motion to include not to row crop the western part. Toby Whipple seconded. Upon a voice vote, the amended motion carried.
WRITTEN CORRESPONDENCE:
Lions Park Drive recreational path
The Board was in receipt of a request for an access path to
Lions Park from Racine Avenue. Correspondence was read.
Layout of the area was discussed and the reasoning for the
request explained. Gordy Jacobson read Richard Manchester's opinion. Debbie Carlson questioned past practices. The number
of users was questioned. Gordy Jacobson commented that the
playground would benefit. A crosswalk was even suggested for
those on the other side of Racine Avenue. Property questioned
as to ownership. Chairman Hulbert suggested a motion of
intent. Debbie Carlson moved that the Parks Department look
into the feasibility of an access to qet to Lions Park. Toby
Whipple seconded. Upon a voice vote, the motion carried.
DJ at Bluhm Farm Park
Correspondence was read from the party renting Bluhm Farm Park for an event on June 21, 1997. They were requesting permission
from the Board to have a DJ at the event. Past practices were
discussed. Ron Stephens moved, Debbie Carlson seconded, to
approve the request with the followinq conditions (a) music to
conclude at 9:00 p.m. and (b) speakers directed towards the
wooded are in a southerly direction. Upon a voice vote, the
motion carried. The applicant will be notified of these conditions with a copy forwarded to the police department.
Restitution report
A restitution report was received from the Waukesha County
District Attorney regarding restitution for the vandalism fire
at Jensen Park on September 4, 1996; "Enclosed please find our
trust account check #9610 in the sum of $724.00 representing
restitution from Brandon R. Tolstad in the above entitled matter."
OLD BUSINESS:
Lake accesses pay boxes
Howard Schneider updated the Board regarding the sub-committee
action. Finance Committee to discuss the revenue auditing
aspects of the issue in the future. Collection of fees was
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4
a discussed. Alderman Patterson requested the Board pass on any recommendations they may have. Individual or Board recommendations were solicited regarding the revenue accounting. Howard Schneider motioned that the launch site revenue be informally tracked and money go to benefit the lake
for rehabilitation projects. Toby Whipple seconded. Imorovement of road-ends discussed. Individual vote on motion requested by Alderman Patterson. Upon a roll call vote, the motion carried with Howard Schneider, Debbie Carlson, Toby
Whipple and Jerald Hulbert votinq "yes" and Alderman Patterson
voting "no"--o pposed to desiqnatinq what moneys are to be spent on. -
DEPARTMENT REPORTS:
RECREATION
Proqram status
Gordy asked for questions. Ron Stephens asked N.Y.S.C.A. definition and non-resident participation. Chairman Hulbert
asked about basketball program and participation. Debbie
Carlson asked about expenses for school district building
usage. Custodial costs explained.
Action Plan Form review
Proposal presented by Gordy. He explained the plans intent to
streamline meetings with information dispersed prior to the meeting dates and have those attending be better prepared.
Suggested form may be used for "Personal Appearances" on agenda items. No formal approval sought. Staff to implement at their
discretion. Consensus was to give it a try. No one opposed to
the concept just as long as it is not a mandatory form at the present time.
Usaqe Fees for Park Shelters and Beer Permit
Non-resident status questioned. Policy discussed as it
presently is worded. Individuals not considered; groups,
organizations, etc. were considered. Percentages used in the
past. Just a policy regarding individuals suggested. Board thoughts entertained. thoughts entertained. Ron Stephens motioned to establish a Ron Stephens motioned to establish a
cateqory for individual usaqe that,does not already occur and cateqory for individual usaqe that,does not already occur and to establish a non-resident cateqory; to address the two issues to establish a non-resident cateqory; to address the two issues
private citizen rental and also non-resident private citizen private citizen rental and also non-resident private citizen
rental. rentn Toby Whipple seconded.. Ron Stephens asked about
fees: fees: to use the esta to use the establish fee structure. Chairman Hulbert questioned if the Board wanted to also include in the motion
the definition of resident and non-resident? Percentaae of
0 residents was discussed as determination for
resident/non-resident status. Ron Stephens amended the motion
to clarify that residents be defined as 50% of the
Minutes, Parks & Recreation Board Meeting, April 14, 1997
5
0 group/orqanization attendinq be residents of Muskeqo. The motion will chanqe #3 to be individual or group. Non-resident category defined as less than 50% participation from Muskeqo
subject to non-resident fees. Toby Whipple seconded. Upon a voice vote, the amended motion carried. Debbie Carlson asked for an entirely new policy regarding the non-residency issue, and other issues--dogs, alcohol, etc. The Board deferred the issue reviewing the policy for updates to next month's agenda.
Different scenarios discussed. Comparisons with surrounding
communities discussed.
Recreation Supervisor position
Gordy advised the Board that the Finance Committee and Common
Council approved full-time status for the Recreation Supervisor
position. The position is now 40 hours a week,' previously it
was 35 hours a week.
PARKS
Project status
There was no relevant updates for this meeting.
Donation recoqnition
l Mr. Larry Schneider's donation of 50 feet of split-rail fencing for Lake Access #2 was recognized. This fencing serves as a
boundary marker. A letter of appreciation will be sent to Mr.
Schneider.
Kurth Park and Park Arthur wetland and flood plain delineation
The members of the Board reviewed the maps delineating the
wetlands and flood plains for Kurth Park and Park Arthur.
Definitions were explained. In the matter of the Kurth Park
development plan, the Board suggested this project be moved
forward. Direction was given for making it an agenda item for
next month.
Denoon Park picnic shelter
Pete Theis updated the Board regarding the status of the Denoon Park picnic shelter and answered the Board's concerns. The
punch list provided was reviewed. Construction schedule was
discussed.
Park Arthur lease aqreement
This item was discussed in detail under Personal Appearances.
0
Lannon Drive bike path bids
$27,433 difference noted. Gordy Jacobson read Richard
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Manchester's opinion. Richard Manchester questioned original estimates. Other options to be considered; a phased project brought up as an alternative. Bids for "the time of the year" was discussed. Just the northern portion considered. Recommendation scheduled to go before Finance Committee on April 16. Ron Stephens made a motion that it is the intent of the Board to complete the entire project but due to the abnormal difference between the amount of the bid and the Ruekert and Mielke projection, options be looked into such as
utilizing the Department of Public Works, other possible contracts, and a further recommendation from Ruekert and Mielke such as a two-phased project. Toby Whipple seconded. Upon a voice vote, the motion carried.
1997 Parks Dedication projects
Pete Theis reported that the Lannon Drive bike path project may
use up the funds for other projects.
The Board reviewed the budget for Kurth Park.
Pete Theis updated the Board on the Highway 36 (south), Champions Village connection to the trail.
Adopt-a-Trail program for Muskeqo Recreation Trail
Pete Theis explained the adopt-a-trail program to the Board members. A copy of the agreement proposed was provided for their review. Superior Emerald Park Landfill, Inc. is involved
with this project.
Seasonal employees
Parks crew, attendants, ranger positions were reviewed with the
Board. Pete Theis reported that the Idle Isle Park Manager
position is still open. Chairman Hulbert questioned full-time
hierarchy and responsibilities toward each other, training
duties, etc.
Police Department incident reports
Pete Theis reported that at Bluhm Farm Park there was lawn
rutting and graffiti at the playground area. Toilets at Denoon
Park have been tipped. Entrance to Patricia Court over the weekend had graffiti on signs and split-rail fencing. Police Department patrol was questioned.
NEW BUSINESS, OTHER BUSINESS
Subdivision plans from Plan Commission
There were no plans for the Board to review.
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Vendinq machine proposal at Idle Isle Park
Gordy Jacobson explained a written proposal which involved Irene's researching several options. The proposal was for
limited hours when only staff would be available to supervise the area. Vandalism of the area was discussed. Outside vending machine (soda) inquired. Also, Horn Field and scoreboard possibility. Contact Coke and Pepsi to see if they have any interest in placing a vending machine at the locations. Equipment inventory list brought up. Deadline for
removal by last two concessionaires is April 15, 1997. A letter is to be drafted notifying the concessionaires that they have 30 days to remove their property, or they will be charged
rent, or if not removed within 6 months, the City will take possession.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW:
Little Muskego Lake Access Parcels and Lake Policies
Howard Schneider gave a report earlier on the action taken by
the sub-committee's. Alderman Pat Patterson informed the
Board members that the sub-committee will be disbanded and
issues will be handled by the Public Services Committee.
Gordy Jacobson mentioned the department had received correspondence on horse/carriage rides for special occasions.
Alderman Patterson mentioned this might be an idea for the Community Festival.
An agenda was passed around regarding the Streamback Erosion
Control Project.
ADJOURNMENT:
There being no further business, Toby Whipple moved to adjourn,
Alderman Patterson seconded. The motion carried, all
approved. The meeting adjourned at 9:50 p.m.
Respectfully submitted,
Pete Eheis
for Parks and Recreation Board
sjd
pc: Board Members, Mayor, Aldermen, City Clerk, Parks Dir.,
Plan Dir, Recreation Dir, Recreation Supvr, News Media
iceleased by 3. HuIbert
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