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PRB120996minutesMINUTES PARKS AND RECREATION BOARD, CITY OF MUSKEGO MONDAY, DECEMBER 9, 1996 The monthly meeting of the Parks and Recreation Board, City of Muskego, was called to order at 6:04 p.m. by Chairperson Jerald Hulbert. PRESENT: Debbie Carlson, Jerald Hulbert, .Richard Manchester Ald. Pat Patterson (6:05 p.m.), Howard Schneider Ron Stephens, Toby Whipple, Gordon L. Jacobson (Recreation Director), Peter Theis (Parks Director), and Irene Schuder (Recreation Supervisor) GUESTS: List attached. Notice of the meeting was posted on December 5 in accordance with the Open Meeting Law. APPROVAL OF MINUTES: A motion was made by Howard Schneider to approve the minutes of the Board meeting held on Monday, November 11, 1996, as mailed. Richard Manchester seconded. Motion carried. PERSONAL APPEARANCES: There were none. WRITTEN CORRESPONDENCE: There were none. OLD BUSINESS: a l Lake Access #17 snowmobile trail request The Board reviewed the correspondence from expressing his opinion on snowmobile usage Pete summarized the points in Mr. Paulat's Mark Paulat of Lake Access #17. letter: (1) When snow levels are less than 4 inches or temperatures above 32 degrees and trails are closed, the club physically closes them. If necessary, monitor and/or patrol the closed area. Signage and/or gating may be required. (2) Should construction commence on the drain tile trench, the site would be off limits to snowmobiles. This project is contingent on the Department of Public Works' work schedule. (3) Erosion violations that may occur if the geo-web is not installed be the club's responsibility. (4) Assistance from the club membership in both manpower and finances be provided. Ron Stephens moved to approve the Icetronaut's snowmobile trail request for Lake Access #17. Toby Whipple seconded. Minutes, Parks & Recreation Board Meeting, December 9, 1996 2 Discussion followed, including questions on fabric or grid. Toby Whipple and Howard Schneider asked procedural questions regarding proposal. Ron Stephens further questioned design and material. Ron Stephens amended motion to include restoration to any and all damaqe to the site. Toby Whipple seconded. Richard Manchester questioned the cost factors and where expenses were coming from. Amended motion carried, all in favor. Kurth Park expansion of facilities Pete gave a brief summarization on the expansion of the Kurth Park facilities. Alderman Suhr was present and updated the Board and confirmed what was already stated. Alderman Patterson and Chairperson Hulbert commented on activating the plan which is in place. Richard Manchester questioned the timetable. The Thiesenhusen contingency was again brought up. Ron Stephens questioned why the delay, cited we had plan since August 3, 1994, asked for a deadline from the Mayor's office. Alderman Patterson stated no response from the Kurth Park residents and suggested the Board set a deadline of their own. Chairperson Hulbert and Richard Manchester commented favorably. Ron Stephens moved that the Board proceed in a direction toward developinq Kurth Park as planned and put on the aqenda for next month. Toby Whipple seconded. Alderman Suhr questioned Board's desire for a natural area. Chairperson Hulbert cited the Plan Commission's intent when purchased from the developer was never for a natural area, always intended for athletic fields. Audience comments solicited: (1) Michael McLean (Hidden Creek) stated he was surprised to hear of the proposal to purchase, said other property (Thiesenhusen) was bought to make Kurth go away. Alderman Patterson said Mayor's contacts have given no responses. Reconsideration of plan was requested. (2) Mike and Rhonda Piering (Hidden Creek) stated he was a member of the "offer to purchase" and never had contact with the Mayor. Addressed traffic situation and noise level. He said park users already are abusing the property owners by trespassing. Again, he asked if his concerns could be addressed. Tree damage by a resident was pointed out, more trespassing stories were reiterated, traffic and noise levels expressed. Design questioned. Chairperson Hulbert stated neighbors rights will be addressed and maintenance questions answered. Alderman Patterson asked Mr. McLean if the letter regarding the "offer to purchase" has gotten anywhere? He had not been involved in the process. Alderman Suhr asked to circulate an informational correspondence. No further discussion. Motion carried, all in favor. Minutes, Parks & Recreation Board Meeting, December 9, 1996 3 Parks and Recreation Department Re-orqanization Chairperson Hulbert has had no discussion with the Mayor. Richard Manchester questioned the process which seems to be taking place. Questioned the Board's function and cited an ordinance in which the Parks and Recreation Board is given power to appoint personnel? Alderman Patterson stated it was the Mayor's program, and the need for just one department head. Richard Manchester again questioned hiring procedures and the Board's involvement? No action taken due to the Mayor's absence. This will be an agenda item for January's meeting. DEPARTMENT REPORTS: RECREATION Proqram status Gordy distributed the new program brochure for winter/spring. City/School District meetinq--pool rental fee Gordy updated the Board with the results of the meeting between the Common Council and the school board. The school board had distributed a chart on the annual life cycle costs and operational costs for the pool, reflecting a total annual cost of $81,940 and a total daily cost of (rounded off) $224. Alderman Patterson explained at length the discussion at the Council/Board meeting. Richard Manchester commented on past discussions with the school district regarding cost for hours used. Details appear to be working out. PARKS 1997 Comprehensive Park & Open Space Plan Pete brought to the Board's attention the expiration date of the present Comprehensive and Open Space Plan. He asked for direction regarding the next five-years. Toby Whipple made a motion to contact the Southeastern Wisconsin Reqional Planninq Commission. Richard Manchester seconded. Howard Schneider asked about input with Priority Watershed Program. Motion carried, all in favor. Denoon Park shelter Pete reported that Thursday, December 12, is the estimated starting date for the construction of the shelter. He sited delays with the architect the contractor is utilizing for postponing the original starting date. Minutes, Parks & Recreation Board Meeting, December 9, 1996 4 l 1997 Mowinq Bid Documents The Board reviewed the 1997 mowing bid documents. Changes for 1997 were highlighted. Parkland Plaza Park has been added to the 1997 documents. Ron Stephens moved to approve the 1997 mowinq bid documents as presented. Toby Whipple seconded. Motion carried, all in favor. Police Department incident reports The Muskego Police Department received a report of loitering at Bluhm Farm Park on November 19. Howard Schneider brought up an incident at Idle Isle Park where police were notified and no response was observed. Pete asked to request a snowmobile patrol report from Chief Johnson for next month's meeting. NEW BUSINESS, OTHER BUSINESS Subdivision plans from Plan Commission There were no plans submitted for review. Community Ice Rink Community ice rink lights and usage (hockey) were discussed. Potential conflicts to be resolved by specific hours beinq designated. Richard Manchester motioned to post rink as - recreation only, no team sports. Alderman Patterson seconded. Ron Stephens questioned motion to exclude hockey-type equipment. Alderman Patterson reiterated his comment above and Chairperson Hulbert suggested review at next meeting. Alderman Patterson suggested leaving it up to Gordy to monitor. Ron Stephens seconded. Motion failed, 1 aye, the rest nay. Alderman Patterson motioned to qive Gordy the authority to either designate hours or no hockey or whatever as he sees the situation so develop and brinq back to the next Board meeting. Ron Stephens seconded. Some discussion on how the ice rink would be monitored. Motion carried. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW: No communications or miscellaneous business discussed. Minutes, Parks & Recreation Board Meeting, December 9, 1996 5 ADJOURNMENT: There being no further business, Richard Manchester moved to adjourn, Howard Schneider seconded. The motion carried, all approved. The meeting adjourned at I:52 p.m. Respectfully submitted, Pete Eheis for Parks and Recreation Board sjd pc: Board Members, Mayor, Aldermen, City Clerk, Parks Dir., Plan Dir, Recreation Dir, Recreation Supvr, News Media Released by 3. Hulberk 12/17/96 l - l - L