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PRB081296minutesa MINUTES PARKS AND RECREATION BOARD, CITY OF MUSKEGO MONDAY, AUGUST 12, 1996 The monthly meeting of the Parks and Recreation Board, City of Muskego, was called to order at 6:05 p.m. by Chairperson Jerald Hulbert. PRESENT: Jerald Hulbert, Richard Manchester, Howard Schneider, Ron Stephens, Toby Whipple, Gordon L. Jacobson (Recreation Director) and Peter Theis (Parks Director) LATE ARRIVAL: Alderman Pat Patterson (6:20 p.m.), Debbie Carlson GUESTS: See attached list. Notice of the meeting was posted on August 8 in accordance with the Open Meeting Law. APPROVAL OF MINUTES: A motion was made by Richard Manchester to approve the minutes of the Board meeting held on Monday, July 8, 1996, as mailed. Ron Stephens seconded. Motion carried unanimously. AMERICAN RED CROSS RECOGNITION PRESENTATION TO LIFEGUARDS Mike and Nick Lawrence were introduced to the Board members by Gordon Jacobson, Recreation Director. A synopsis was given on the rescue they did at Idle Isle on July 13. Geri Olson of the American Red Cross presented Mike and Nick Lawrence with recognition certificates for the rescue they did at Idle Isle Park on July 13, 1996. Irene Schuder was also recognized for her training and selection process. Richard Manchester also wanted Officer Rakers recognized for his participation and involvement. He asked that a letter be drafted to Chief Johnson. PERSONAL APPEARANCES: Idle Isle Park Manaqer report Pete introduced Bryon Konkol to the Parks and Recreation Board members. Bryon Konkol summarized the job duties of the Park Manager and also cited specific incidents occurring within the realm of his position. He further made recommendations for 1997 which included a cell phone for the manager, reinstatement Minutes, Parks & Recreation Board Meeting, August 12, 1996 - 2 of the second park attendant on weekends and Wednesday nights, adjust the time schedule for the park manager from 10:00 a.m.-6:OO p.m. on weekends to 10:00 a.m.-7:OO p.m. and from 6:00 p.m.-g:00 p.m. to 5:30 p.m.-g:00 p.m. on weekdays. Wednesday night ski shows are very popular and crowded conditions occur frequently, thus the recommendation for an attendant on duty to assist manager. Mr. Konkol also addressed Mrs. Zelechowski's letter in detail. Baseball at Lions Park Mr. Ed Lyon requested the Board's policy about hardball at Lions Park and submitted pictures to be distributed to the Board. Discussion followed of the Board's past action regarding this issue, with Mr. Manchester explaining his recollection of the Board's intention. No motion made. Idle Isle staff concerns Mr. Tony Zinski brought before the Board his concerns on the staff at Idle Isle Park. No parking, stalls being available on a date was discussed. He had made calls to City officials and he was not satisfied with the manager or the attendants. He cited another incident involving the Mechas regarding parking problems and problems with police officer. He talked about the three additional spaces, questioned authority at the park and discussion made by staff, continued to complain about staff and asked attendant to do what he wanted to do, not what he was told to do. His main complaint was about Chris Mecha and mother. He never talked to Pete directly but yet asked the staff members be disciplined. Talked to Bryon on several instances. Complained about docking boats on the piers. Jerry asked that Tony address the park board policy not personnel complaints. Tony directly questioned why he can't address personnel issues. Pete and Tony discussed personnel concerns outside of Park and Recreation Board meeting. Tony also had concern about public phone problem. Painting Muskeqo Historical Society schoolhouse Christopher Mecha presented his Eagle Scout project for painting of the Muskego Historical Society schoolhouse. He would power wash the building, do board replacement where necessary, coordinate the scout group to repaint building. The Muskego Historical Society has reviewed this proposal and have to date accepted his project. The Board questioned lead chips with the power washing procedure. Prime paint and finish coat was also discussed. Alderman Pat Patterson motioned, Richard Manchester seconded, to go on with the project. Motion carried. Access Sites #2 and #3 at Little Muskeqo Lake Mark Paulat requested split rail fence at entrance of access sites #2 and #3 to keep cars off it. Alderman Patterson asked Minutes, Parks & Recreation Board Meeting, August 12, 1996 - 3 about costs and need. Mr. Schneider offered to purchase materials for fence. Ron Stephens made motion to approve donation of fence material for fence on lot #3. Richard __ Manchester SeCOnaea the motion. Motion Carriea Dy all members. Mark Paulat will coordinate with Pete on location. Site #3 may need wider easement if we plan to allow parking. Mark made no immediate recommendation,/pending concerns of-the citizens. WRITTEN CORRESPONDENCE: D.N.R. qrant award Pete explained the grant award, the A.I.S. and the relocation plan. The Kurth Park sale was discussed. Development phases were discussed and talked about being included in the 1997 budget process. M.A.A. flaq football application The Board discussed the M.A.A. flag football program at Bluhm Park. In the past, there were concerns expressed about loud speaker noise and parking. Ron Stephens moved to approve application subject to noise review at the October Board meeting. Howard Schneider seconded the motion. Discussion followed. M.A.A. is going to attempt to redirect speakers to control noise in response to concerns. Parking is not going to be allowed on McShane or Woods Road. Motion carried with no objections. Any noise or parking complaints should be referred to Pete. Eaqle Scout project Doug Meinen's Eagle Scout project to install benches along the Muskego Recreation Trail was explained. Alderman Pat Patterson moved to approve the project subject to approval of W.E.P.Co. (Wisconsin Electric Power Company). Toby Whipple seconded. Motion carried. Restoration procedures were also examined. Idle Isle Park July 31 citizen concern A letter from Mrs. Zelechowski was discussed with questions from Alderman Patterson and comments from Richard Manchester and Ron Stephens. The items in the letter were addressed by Bryon Konkol during his personal appearance. Widen the service drive was suggested to address the problem and create a "drop- Off" zone. Patti Zelechowski explained her situation. Gave her side of the story. OLD BUSINESS: a Denoon Park picnic shelter The timetable schedule was reviewed by the Board. Construction to take place during September and October. Potential Minutes, Parks & Recreation Board Meeting, August 12, 1996 - 4 a conflicts with park users were discussed. State planning approval discussed and deadline date talked about. Toby Whipple moved that bid document states the anticipated completion date of December 1, 1996. The contractor's estimated completion date is to be supplied in their bid. Seconded by Ron Stephens. All approved the motion. Lake Access Parcels #7, #9, #15 Status of the decision is still pending. Discussion pursued regarding the fee collection at these sites. The D.N.R. fee structure would apply to these sites. Everyone pays the same or no one oavs at all. Eoual tratment for launchinq fees has to be assessed. Howard Schneider motioned to reinstate the launchinq fee. Ron Stephens seconded. Discussion regarding public reaction followed. Justifications cited were taxes, low butlots rates, dredging projects and various other expenses. Launching fees at these sites were again r-e-evaluated. Past discussions were brought up again. Parking problems were once again discussed, safety problems addressed through signage on the streets banning trailers. Richard Manchester called for the question. The-motion passed, Alderman Patterson voting nay, all other members votinq aye. Launch procedures, number of water craft, per trailer item to be on future agenda. DEPARTMENT REPORTS: l RECREATION Proqram status Gordy reported that the fall book would be out as early as next week. It is only a fall book. This represents an additional book within the year. Review capital budqet requests Gordy informed the Board that the recreation department has no capital requests for 1997. The Cable Club capital budget request will be going before the Public Services Committee for their review. Idle Isle rescue incident A question was raised whether lifeguards should have continued working after incident. The American Red Cross suggests decision be left to the guards. Board members agreed that proper procedures were followed and guards should be commended for their swift and appropriate actions. PARKS a Channel fishing at Idle Isle Park The Board's action of last month was reviewed. Minutes, Parks & Recreation Board Meeting, August 12, 1996 - 5 l Prioritize bike trail developments Highway 36 The portion of the Muskego Recreation Trail on North Cape to the entrance of Champions Village subdivision segment was re-prioritized. Howard Schneider moved, Toby Whipple seconded, to allocate $3,000 of the 1996 off-road trails account in the Park Dedication budget for this seqment. Motion approved. Muskego Recreation Trail The portion of the Muskego Recreation Trail from Muskego County Park to Big Bend was discussed. The amount of $9,050 was approved to carryover from 1995 to 1996 off-trail roads account in the Parks Dedication budget. Equestrian usage was adequate, western communities' connections are no longer an issue of concern. 1997 capital budqet Items were discussed as outlined in the past and present budget proposals. C.D.L.'s were discussed. Truck purchases strategy was discussed throughout the entire city. Ron Stephens motioned to accept the capital budqet with the chanqe of the l/2-ton truck beinq added to 1997 budqet year. Seconded by Toby Whipple. Motion was unanimously approved. Capital budget was approved. Parkland Plaza development Cutting limits discussed and usage of site examined. Prioritization of this site discussed. Police Department incident reports Summary of incidents reviewed throughout the month of July. Incidents included graffiti at Horn Park, rescue at Idle Isle Park, vandalism of "no swimming "sighs at bridge at Idle Isle Park, car drove through fence at Mill Valley, vandalism of "no dog signs" at Denoon. July grass cutting report Numbers reviewed and future discussed. Employee changes of 1997 Correspondence to Clerk reviewed with the Board. Park attendants' procedures were addressed and a specified parking lot attendant justified. Motion to accept chanqes made by Ron Stephens. Howard Schneider seconded. The motion carried, all in favor. Minutes, Parks & Recreation Board Meeting, August 12, 1996 - 6 a 1997 operatinq budqet and Parks Dedication budget process For discussion purposes, a handout summarizing the Parks Dedication account was reviewed and discussed to be used for next month's budget preparation. Seasonal crew status Dates were given as to when the staff departs. By August 29, all seasonals will be gone. NEW BUSINESS, OTHER BUSINESS: Subdivision plans from Plan Commission Park Site A located within the future industrial park site and the need for this site was discussed. Neighborhood park could accomplish a buffering affect. Jerry to monitor the situation through the Plan Commission. Little Muskego Lake Association past pier agreements Howard Schneider updated the Board as to the L.M.L.A.'s concerns about the past pier agreements. Insurance representative present to discuss the issue. Howard Schneider motioned to recommend L.M.L.A. drop the 1985 Lochcrest Lake Lot pier and Kinqston Lake Lot pier aqreement arrangement. Also invalidate Wil Vidal's letter of February 24, 1986 reqardinq l this arranqement. Seconded by Toby Whipple. L.M.L.A. to remove the Lochrest pier. The motion carried, all in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW: Paper stand at Idle Isle Park Pete reported that the newspaper stand at Idle Isle Park is not working out too well due to vandalism. Capital Budqet appointment It was the concensus of the Board members that Ron Stephens serve on the Capital Budget Committee as in past years. Idle Isle beach/park area Jerry Hulbert reported a concern of dog debris on the beach. Upon his observation, it was actually a geese problem. His concern though was the beach area. Gordy reported that the lifeguards are raking beach. Idle Isle Park/cosmetics Jerry Hulbert recommended that the Board look at remodeling of 0 Idle Isle to give the park a neat, orderly look., the state of the turf, parking lot, poles. However, the boat launch is beautiful. He suggested the Board members visit the park, noting the state of the turf, parking lots, and poles. Restoration again was discussed. Minutes, Parks & Recreation Board Meeting, August 12, 1996 - 7 Park Tour Park tour discussed for Board members, City officials, civic leaders, and interested citizens. A September date was discussed, the 7th, 14th, or 21st possibilities. Itinerary will be developed. Jerald Hulbert to firm up a date. Transportation arrangements were discussed. Discussion followed. A date of October 5 to be worked on if September dates are not suitable. Chairman Hulbert informed the Board members that water ski lessons are being given at Idle Isle Park on Saturday mornings. He felt the Board members should observe this public service being given by the Water Bugs. While Chairman Hulbert was at Idle Isle, he noticed that moving the "no wake" back has changed the activity on the island. Buoy placement discussed as it relates to P.W.C. Howard Schneider talked about a phone call regarding Water Bug program and island restoration. ADJOURNMENT: There being no further business, Richard Manchester moved to adjourn, Howard Schneider seconded. The motion carried. The meeting adjourned at 11:20 p.m. Respectfully submitted, for Parks and Recreation Board sjd pc: Board Members, Mayor, Aldermen, City Clerk, Parks Dir., Plan Dir, Recreation Dir, Recreation Supvr, News Media