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PRB031395minutesMINUTES PARKS ti RECREATION BOARD, CITY OF MUSKEGO MONDAY, MARCH 13, 1995 The monthly meeting of the Parks and Recreation Board, City of Muskego, was called to order at 6:03 p.m. by President Jerald Hulbert. It was noted that this meeting was posted on March 9, 1995, in accordance with the Open Meeting Law. PRESENT: Jerald Hulbert, Howard Schneider, Toby Whipple, Adele Kehoe, Richard Manchester, Ald. Donna Woodard, Ron Stephens, Gordon L. Jacobson (Recreation Director) and Peter Theis (Parks Director). GUESTS: (see attached list) APPROVAL OF MINUTES: In review of the minutes of the February 13 meeting, Toby Whipple requested under "Horseback riding on W.E.P.Co. trail" be corrected to reflect 3/4 mile and review horse use each year. Adele Kehoe moved to approve the minutes as corrected. Howard Schneider seconded. Motion carried. PERSONAL APPEARANCES: Kurth Park development Mr. Paul Skidmore of Quality Consulting Service was requested by the Parks and Recreation Board to be present and address two points. (1) Should this type of park be in the community7 He referred to the parks master plan for the City. (2) Can it accommodate7 Mr. Skidmore talked about their qualifications. He stated that these wetlands would preclude this development and as long as you don't change cross-section, it will not affect wetlands. The plan can and is reasonable for this park. He felt that with proper development, this plan can improve the stream. Note: The.Board members recessed at 7:30 p.m. and reconvened at 7~40 p.m. Status of horses on Muskeqo Recreation Trail Mr. Al Spitsner was present and wanted to know why further discussion was necessary and why the proposal did not go to W.E.P.Co. Discussion followed. Richard Manchester made a motion that the Parks Director go ahead with plans to W.E.P.Co. Minutes, Parks & Recreation Board Meeting, March 13, 1995 - 2 "3-Point Plan" as requested by W.E.P.Co. (1) development, (2) operation, (3) maintenance. Alderwoman Donna Woodard seconded. Motion carried, 4 to 2 (Adele & Ron voting nay). Boy Scout Troop-0-Rama Mr. Pat Murray and Mr. Don Carter were present to request a park site near City Hall to promote scouting through demonstrations. They presented an outline to be followed to set up the model troop site. The dates requested were April 7, 8 and 9 and their first preference would be at the Old Settlement Park. Discussion followed. Adele Kehoe moved, Toby Whipple seconded, to approve their request as long as it is okay with the Muskego Historical Society and the insurance is okayed. Motion carried. Muskego Women's Softball Leaque Mr. Ron Ford had notified the office that he would not be present and will introduce the new league members at a future meeting. WRITTEN CORRESPONDENCE: M.A.A. fencinq request at Bluhm Farm A letter was received from Joseph Thibedeau of the M.A.A. (Muskego Athletic Association) requesting cost ($3,100) sharing of 50% for installing fencing at Bluhm Farm. Discussion also followed regarding installation of benches. Howard Schneider moved, Alderwoman Donna Woodard seconded, to approve cost sharing of fence installation and include addition cost of benches, the total City share of $1,950. Motion carried. OLD BUSINESS: Bay Lane Teen Night donations Gordy reviewed with the Board the prize to be offered for the teen night program would be one pool rental with a maximum of 90 in the pool. The department would provide lifeguards and supervision for teen night. Toby Whipple moved, Alderwoman Donna Woodard seconded, to approve prizes. Motion carried, 5-l (Rich voting nay). Development plan for equestrian usaqe of Muskego Recreation Trail The item was discussed under Personal Appearance. CLOSED SESSION: At 8:45 p.m., Adele Kehoe moved, Richard Manchester seconded, to convene into Closed Session pursuant to Section 19.85 (1) Minutes, Parks & Recreation Board Meeting, March 13, 1995 - 3 (3), deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, more specifically the potential parkland sites, including cost of the same and strategy concerning said possible acquistions. Upon a roll call vote, with all members voting yea, the motion carried. The Board reconvened into Open Session at 9:35 p.m. and after a short recess, continued with the remaining agenda items. DEPARTMENT REPORTS: RECREATION Program status Gordy reported that Bay Lane School will be dropping their gymnastics curriculum. The gymnastics equipment will remain in use for the recreation gymnastic program. Bay Lane staff requested that the "old" uneven bars be removed by the Parks and Recreation Department. Baseball/softball schedule for Summer 1995 Gordy submitted the field schedule for the Summer of 1995. There were no conflicts on the field schedule for games. On the tournament schedule, there was one conflict with starting times which Gordy will confirm and inform Pete. Ron Stephens moved, Alderwoman Donna Woodard seconded, to accept the schedule. Motion carried. Pay scale chart Gordon presented a revised pay scale chart for the seasonal staff. Discussion followed. Adele Kehoe moved, Howard Schneider seconded, to accept as Gordon presented. Motion carried. (Adele Kehoe was excused at 10:00 p.m.) School district's request to share cost of new volleyball standards Gordy reported that the high school program people, physical education instructors, etc. recommend that the volleyball standards be upgraded due to stress factor, wear, years in use. They are further requesting that the City share the cost of replacement. Discussion followed. Adele Kehoe moved, Alderwoman Donna Woodard seconded, to share cost, City's estimated cost of $540. Motion was contingent upon Gordon's evaluation and recommendation. Motion carried. Minutes, Parks & Recreation Board Meeting, March 13, 1995 - 4 PARKS Idle Isle concession stand Pete reported that there was no interest from past renters for operating the concession stand in 1995. Peter further checked with the water ski club to see if they had an interest, no response from them at this time. He received one inquiry from the newspaper ad. Idle Isle channel dredging project Pete reported that the dredging project at Idle Isle had been put off due to the weather. They will start the project up the Winter of 95/96. Review engineerinq quotes for proposed projects Pete reviewed with the Board members engineering quotes he had received. Richard Manchester moved, Howard Schneider seconded, to approve cost to do survey work for fencing at Horn Park not to exceed $1,600 as submitted by City engineer firm, Ruekert & Mielke. Motion carried. Ruekert & Mielke engineer's proposal to do Lannon Drive bike path proposal to W.E.P.Co. was $8,100 (1 to 20 profile) and $5,200 (1 to 50 profile). The Board instructed Pete to check further into the differences of these costs and deferred until next month. Review contractor quotes for Hiqhway L path (Phase 2 and 31 Pete submitted an update on quotes for the Highway L path. Quotes were received from Suburban and Poblocki. Total funds needed to complete the Highway L path will be $18,990 or $3,855 over the budgeted amount. Alderwoman Woodard moved, Toby Whipple seconded, to approve an amount not to exceed $3,855 to complete the Highway L path (Phase 2 and 3), utilizing the bike path extensions allocation in the Parks Dedication budget. Motion carried. Parks Maintenance Person I job description Pete updated the Parks Maintenance Person I job description to comply with the A.D.A. (American Disabilities Act) requirements, and also included in the job description that a C.D.L. (Commercial Driver's License) be required in future if position so warrants. Toby Whipple moved, Richard Manchester seconded, to approve the updated job description. Motion carried. Lake Access #17 (Cook Drive) snowmobile trail The Erosion Control Inspector had pointed out to Pete that the Board should be aware and maybe put into effect minimum snow inch signage and maybe ground cover, etc. for next year. Board to review as part of future requests by Icetronauts. Minutes, Parks & Recreation Board Meeting, March 13, 1995 - 5 l Storaqe space arranqements The Board reviewed the list presented by Peter of organizations that are using park facilities for storage. NEW BUSINESS, OTHER BUSINESS: Subdivision plans from Plan Commission In the matter of Overlook Bay, Phase II, the concensus of the Board members was that Jerry Hulbert pursue the bike path proposal with the developer. Potential parkland sites There was no discussion at this time. DNR March 14, 1995 Pete wanted to make sure that no one had missed being invited to attend the meeting being held by the Wisconsin Department of Natural Resources. He noted that Toby Whipple and Mark Paulat would be attending along with himself. Site approval for conceptual playqround structure l The Board reviewed with Pete his conceptual playground structure. He would like to install it at Leisure Park. The Board would like Pete to look into it further and bring back more information. Amendinq parks master plan No action on the parks master plan was taken at this time. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED LAW: There was none. ADJOURNMENT: There being no further business, Toby Whipple moved to adjourn. Richard Manchester seconded. Motion carried. Meeting adjourned at 11:30 p.m. Respectfully submitted, Rnn .Skephens l for Parks and Recreation Board sjd pc: Board Members, Mayor, Aldermen, City Clerk, Parks Dir., Plan Dir, Recreation Dir, Recreation Supvr ATTENDANCE PARKS & RECREATION HOARD MEETING, CITY OF MUSKEGO MONDAY, MARCH 13, 1995 .ease register. Thank you.