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PRB031290minutesMINUTES PARKS & RECREATION BOARD MEETING, CITY OF MUSKEGO MONDAY, MARCH 12, 1990 The monthly meeting of the Parks and Recreation Board was called to order at 6:lO P.M. by President Jerald Hulbert. PRESENT: Alderman Dan Hilt, Jerald Hulbert, Adele Kehoe, Richard Manchester, Thomas Millonzi, Therese Rilling, Ronald Stephens, Jackie Schweitzer (Recreation Supervisor) and Pete Theis (Parks Supervisor) GUESTS: Holly Henderson, Fran Burgeson, John Marson (left early), Ron Ford (arrived later) APPROVAL OF MINUTES: Peter reported that on page 3 (Horn Field renovation project) the price quotes he had submitted were for renovation of the ball field area, not asphalting. Tom Millonzi moved to approve the minutes of the February 12, 1990 meeting, as corrected. Alderman Dan Hilt seconded. Motion carried. PERSONAL APPEARANCES: There were none. WRITTEN CORRESPONDENCE: Muskego Volunteer Fire Department Pete reported the chain of events which occurred the date in question. Feels the department is not responsible for the snowplowing fee that was sent in the amount of $26. Looking through the MVFD's contract, it was not stated that City is even responsible for plowing their properties. Richard Manchester moved that we concur with the park supervisor not to pay the bill. Ron Stephens seconded. Motion carried. OLD BUSINESS: Master Schedule for 1990 Ball Field Usage Jackie reported oh, the' sub-committee meeting and addressed the schedule conflicts. She added the Muskego Community Fest request for use of Horn Field on August 25. Richard Manchester moved to approve the baseball/softball schedule as recommended by the sub-committee, with the exception of the Muskego Community Fest date, as Mr. Marson left priorto this discussion and there are questibns to be answered. Tom Millonzi seconded. Motion carried. The Community Festival date will be placed on next month's agenda. (Ron Ford appeared later in the meeting and asked the Board if they had any concerns with bringing in outside teams for their annual tournament. Currently it has been an intra-league tournament. Board felt it was okay as long as the appropriate fees are paid.) Minutes, Parks and Recreation Board Meeting, MaYch.12, 1990, page 2 SEWRPC master plan update Pete reported he received the initial plan and has reviewed it. There are some corrections, doesn't feel Board needs to be involved quite at this stage yet. He indicated a copy of the initial inventory is on file in the office if anyone cared to read. Applications for Idle Isle Concession Stand lease Jackie reported the Board had received copies of the application form that her and Peter designed. There were three inquiries, but only one formal proposal was submitted. It was suggested that references should be followed up and a police check done on this applicant. Jackie and Pete will meet with them and then ask them to attend the April meeting with a proposal. Continue review of dance/gym coordinator/supervisor position(s) Jackie reported sub-cormnittee has been meeting and suggested to invite Ms. Mary to next meeting. Board recommended to eliminate the supervisor position and hire a dance instructor and a gym instructor (separate positions). Mary would be able to choose one ofthem. Ron Stephens made a motion to accept the sub- committee recommendations to eliminate the supervisor position and separate the jobs of dance instructor and gym instructor, giving Ms. Mary (Mary Kozlik) first choice. Tom Millonzi seconded. Motion carried. Terra D&elopment of-Sdhaefer property Pete reported on the update on Terra Development of Schaefer property. Mayor Salentine met with the Board to share his thoughts with the Board on the property development plan as presented. Board agreed, if necessary, they will meet before their next meeting with their input on Schaefer property. on next month's agenda, Board would like to discuss park amenities as they would like to see in the PUD. Demon Park shelter building update Pete reported that he should be hearing from the DNR soon on the status of the grant application. Jackie reported she had sent Congressman Kleczka a letter asking for his assistance in the project approval. She shared a letter he had sent to the DNR on the City's behalf. DEPARTMENT REPORTS Parks Costs for implementing park projects Pete reported he has someone else coming out to look at Horn Park and hopefully give a price quote for field renovation. Horn Field renovation update and sewer situation Pete reported they are trying to repair the sewer problem that has occurred at Horn. The City's DPW has been helping out with this project, but it seems to be a more major problem. Richard Manchester moved to give Peter authority to Minutes, Parks and Recreation Board Meeting, March 12, 1990, page 3 go to the Finance Committee for funding for the sewer improvement from the Parks Dedication Account if he determines they cannot repair the sewer in the next couple of weeks. Ron Stephens seconded. Motion carried. M.A.A. usage of Denoon Park Pete reported the M.A.A. league needed more hardball fields and wanted to use Den00n. Their base length is shorter than what Denoon is designed for, so their request will mean part of the grass infield will become worn. Peter indicated he planned to eventually redo the grass infield so didn't see it as a problem. Board agreed. Recreation Shelter building policy as it relates to ball field usage Jackie reported she would like to see a policy change for the policy and procedures for use of park buildings/shelters. She would, like to see the elimination of the extra charge for the ball field if someone is renting the Bluhm Park pavilion. This would only apply to Bluhm Park pavilion. Rental of Bluhm Park pavilion would include free reservation of ball field ii1 at Bluhm Park (softball field). If the person requests exclusive use of the park, they would need to pay the extra fee for reservation of Bluhm II ball field. Ron Stephens moved to amend the policy and procedure for use of buildings and shelters as proposed with the charge of the use of the ball diamond at Bluhm Park to be waived when people have reserved the Bluhm Park shelter building. Adele Kehoe seconded. Motion carried. NEW BUSINESS: Local Ordinance Chapter 26 update Will review at next month's meeting. Policy development for private use of public facilities Will review at next month's meeting. Police Department request for parking fines at Idle Isle Park Pete reported he had received a request from the police department for a change in the parking fines at Idle Isle Park for more consistency. Board had suggested to change the name of the ticket from a parking fine to a launching fine. Richard Manchester moved to leave the fine structure as is and to pursue a different ordinance that would deal with launching/parking violations. Ron Stephens seconded. Motion carried. Subdivision plats as presented from Plan Commission Parkland Plaza South - The Mayor indicated that this developer is looking for PUD overlay on his project. Mayor wanted to know how the Board felt about extending road, water and sewer in exchange for giving the PUD request. Ron Stephens moved to not push to extend the multi-family lots in trade for the road. Richard Manchester seconded. Ron Stephens moved to amend the motion to further review the sight plans before planning commission reviews it and makes a final determination. Richard Manchester seconded. Amendment carried. Main motion as amended carried. Minutes, Parks and Recreation Board Meeting, March 12, 1990, page 4 Woodcrest Heights - The Board reviewed the addition #l plan and had no cormnent.. Meadow Green West, Addition #l - Jerry indicated there was no recreation trail included in this section, but the developer had agreed to it. Need to check out. College Square - The Board reviewed this plan and would like to see an asphalt walking path from the west end to the hard surface play area of Mill Valley School. Peter will check with Mrs. Kehl, Mill Valley principal, to see how she would feel. OTHER BUSINESS: 1. Fran Burgeson expressed concern about the talk of selling Muskego Elementary School. She felt as a Board, there should be concern because it would be a loss of a highly used recreational facility. The Board agreed that it is highly used and should be monitored for sale or development. 2. The Board reviewed the incident report that was inadvertently mailed out. Some members felt the staff should be filling out in more detail. 3. Recreational trail extension of WEPCO should be put on agenda to look at looping and extending. Possibly Board members should look at the segment between Woods Road and Franklin before the meeting. ADJOURNMENT: There being no further business, Richard Manchester moved to adjourn, Ron Stephens seconded. Motion carried. Meeting adjourned at 9:lO P.M. Respectfully submitted, THERESE RILLING Secretary,,Parks & Recreation Board sjd/3-29-90 pc: Board Members, Mayor (2), Aldermen, Clerk, Parks Supervisor, Recreation Supervisor l