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PRB010989minutesMINUTES PARKS AND RECREATION BOARD MEETING, CITY OF MUSKEGO MONDAY, JANUARY 9, 1989 The monthly meeting of the Muskego Parks and Recreation Board was called to order at 7:OZ P.M. by President Jerry Hulbert. PRFSENT: Alderman Dan Hilt, Jerald Hulbert, Richard Manchester, Thomas Millonzi, Therese Rilling, Ronald Stephens, Jackie Schweitzer (Recreation Super- visor) and Peter Theis (Parks Supervisor) ABSENT: Dennis Kucharski GUESTS: Fran Burgeson APPROVAL OF MINUTES: Ron Stephens moved to approve, as mailed, the minutes of the December 12, 1988 meeting. Richard Manchester seconded. Motion carried. PERSONAL APPEARANCES: There were no personal appearances at this meeting. WRITTEN CORRESPONDENCE: Fee waiver Board reviewed letter from a person interested in taking the Dog Obedience class. Was requesting a fee waiver or partial fee reduction. Richard Manchester moved to deny the request because that is one program where the instructor is paid per student. Ron Stephens seconded. Motion carried. OLD BUSINESS: Dog Ordinance amendment Pete reported he talked with Alderman Patterson regarding this ordinance, explained to him what the Board's intention was. Jackie passed around to Board members a copy of the proposed amendment. Little Muskego Lake Advisory Committee recommendations Jerry Hulbert asked for Board direction. Alderman Hilt stated moving of the launch was most discussed subject by sub-committee. Board agreed to go step by step through each recommendation rather than send to a sub-committee. At this time, would just determine whether accept or reject recommendation. Jerry Hulbert read LMLA Committee recommendations to Board with discussion by Board on each. A. Boat Launching Ron Stephens moved to accept recommendation (A) allowing unlimited boat launching at Idle Isle. Richard Manchester seconded. Motion carried. This is the current policy the Board has been using. Minutes, Parks and Recreation Board Meeting, January 9, 1989, page 2 B. l C. D. 0 E. F. G. H. Trailer Parking Therese Rilling moved to accept recommendation (B) regarding trailer parking. Ron Stephens seconded. Motion carried. Fee Structure Peter believes we cannot give special treatment to Muskego residents for launch fees by issuing season passes. Concerned if increase the fee too high and peofie complain, we would not be able to issue at all. Also discussed costs to c!&ge collection fee stubs and signs in relation to possible extra revenue that-could be expected. Board discussion followed. Richard Manchester moved to reject recommendation (C). Therese Rilling seconded. More discussion followed. Motion carried. Launch Site Ron Stephens moved to accept recommendation (Dl) based on availability of outside funding. Richard Manchester seconded. Discussion followed. Stressed it was the concept that is being adopted and implementation of moving the boat launch will be deferred until a future time when outside monies would become available. Motion carried. Ron Stephens moved to accept recommendation (D4), including light. Richard Manchester seconded. It is hoped the Little Muskego Lake water patrolman will enforce the motor loading at the launch. Motion carried. Rules and Regulation Enforcement Board suggested possibly placing a form box at pier and still having the payment slot at the building. Ron Stephens moved to accept recommendation (El) with violators warning signage placed on existing sign near launch and a form box placed at pier. Therese Rilling seconded. Motion carried. Board also accepts recommendation (EZ) for increased law enforcement but that is out of the Parks and Recreation Board or Department's jurisdiction. Ron Stephens moved to also accept recommendation (E2 and E3). Therese Rilling seconded. Motion carried. Collection System Ron Stephens moved to accept all of recommendation (F) on collection system. Therese Rilling seconded. Motion carried. Special Events Board agrees with recommendation (G) on special events. Miscellaneous Recommendation (Hl) regarding parking problems has been addressed by Public Safety Committee and installation of signs. Peter reported final cost for signs was $810.00. Recommendation (H2) will be addressed as presented to the Board. Richard Manchester moved that all recommendations as accepted by the Parks and Recreation Board will be completed in a discretionary manner and are not to be binding or limited to a time frame. Ron Stephens seconded. Motion carried. Minutes, Parks and Recreation Board Meeting, January 9, 1989, page 3 Vandalism Reward Program Pete checked with New Berlin and they do not have a program so nothing to report. Ron Stephens called Oconomowoc Parks and Recreation. They will send some information on their program. Funds came from different organizations, not city. This reward program covers not only parks but whole city. Ron also talked with Muskego Police Chief John Johnson. Johnson indicated he tried to implement such a program a few years ago, but indicated a lot of expense for phone lines, staff, etc. New Berlin and Brookfield have a joint organization called "Crime Stoppers". Citizens volunteer committee. They invited Ron or any Board member to their next meeting on February 2nd at 7:00 P.M. at the New Berlin Police Department. Roll also contacted ~Racine County, City of Racine and the City's insurance agent for more information. Place on agenda for February meeting. Pool Chemicals A letter from Jackie was presented indicating her research on the possibility of different chemicals being used at the high school pool which might be creating allergic reactions for some people. DEPARTMENT REPORTS: Parks Demon Park application Peter reported to Board that the final application which includes widening roadway, shelter, landscaping, fencing and water system with a hand pump, was submitted before the January 1st deadline. Application was approved by Council. Department will be notified by April 1st if our application is accepted. Horn Park building Pete reported to Board that this has been an ongoing project as funds have been available through the operating budget. He explained to the Board the work that has been done and what needs to be done. Jackie reported to Board the recreation activities that are held in the facility. Recreation Department typewriter Jackie reported that she couldn't get the sales people out before tonight's Board meeting and would like to purchase a new typewriter before the February Board meeting, as she did not renew the maintenance contract on the existing typewriter. She reported Capital Budget and Council approved about $650 with trade-in. Richard Manchester moved to approve Jackie's request for typewriter as per Capital Budget. Therese Rilling seconded. Motion carried. Volleyball equipment rental fee Jackie reported purchasing portable volleyball standards and feels that it can be rented to groups and will recoup the expense. Board felt a $15.00/day charge for rentals Monday through Thursday and a $20.00 charge for rental on a Friday through Sunday or holiday weekday. Also felt a security deposit comparable to other deposits should be charged. Richard Manchester moved to approve volleyball fees as outlined. Therese Rilling seconded. Motion carried. Minutes, Parks and Recreation Board Meeting, January 9, 1989, page 4 Handling of late fees Due to the timing of this meeting and program registration, Jackie requested that if there were any program fee waiver requests or refunds that would be contingent on a timetable that Jerry Hulbert be given authority to approve/disapprove such requests. Board agreed and just requested that they be updated at the next meeting. If Jerry can't be reached, then Richard Manchester should be contacted; and if he isn't available, Tom Millonzi should be contacted. Department volunteer Jackie reported contacting Attorney Molter regarding the possibility of waiving certain class fees for excessive volunteer hours offered. He recommended she contact Mr. Hunt, the City's insurance agent. Mr. Hunt indicated he could see no problem with such a policy. Jackie told him a copy of the draft proposal would be sent to him prior to final adoption. Will finalize by next month's meeting. NEW BUSINESS, OTHER BUSINESS: Meeting rotation location Board likes idea of seeing the park facilities with a meeting rotation, probably 3-4 times a year. All other meetings wduld be held at City Hall. Plan Commission subdivision plats There were no subdivision plats presented. Horn Park phone service Jackie handed a memo to Board members concerning phone service at Horn Park. Will be placed on agenda for February Board meeting. Board meeting secretary Jerry reported that Jackie has drafted memo to be distributed at registration looking for a volunteer to take Board minutes. Pipe bombs/Idle Isle Peter updated the Board on the status of the pipe bomb situation as it relates to Idle Isle Park. ADJOURNMENT: There being no further business, Richard Manchester moved to adjourn. Ron Stephens seconded. Motion carried. Meeting adjourned at 9:23 P.M. Respectfully submitted TOM MILLONZI, Secretary Parks and Recreation Board sjd/l-10-89 pc: Board Members, Mayor, Aldermen, Clerk, Parks Supervisor, Recreation Supervisor