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PRB011287minutesMINUTES PARKS AND RECREATION BOARD MEETING JANUARY 12, 1987 The meeting of the Parks and Recreation Board of the City of Muskego was called to order at 7:30 PM by President Bob Rasmussen. PRESENT: Ron Stephens, Dick Manchester, Jerry Hulbert, Bob Rasmussen, Jackie Schweitzer (Recreation Supervisor) and Peter Theis (Parks Supervisor) ABSENT: Alderman Pat Patterson (excused), Dennis Kucharski (excused), John Schaal GUESTS: Bob Schaefer, Harry Udvare, Wil Vidal, Ron Ford, Agnes Posbrig and Margaret Lindhorst. APPROVAL OF MINUTES: Question was raised regarding the issue of trees, who has jurisdiction over their placement and maintenance of trees not on park property.? The City ordinance seemsto imply these fall under Parks, but after discussion, it was agreed that it is a Public Works function. Jerry Hulbert moved to approve, as mailed, the minutes of the December 8, 1986 meeting. Ron Stephens seconded. Motion carried. PERSONAL APPEARANCES: 1. Bob Schaefer appeared to review the lease of the Parkland Plaza parkland. Finance Committee sent it back requesting the Board reconsider the price per acre approved at the December meeting. Jerry Hulbert moved to rent the property at $25.00 per acre, for the 10 tillable acres. Ron Stephens seconded. Motion carried. Jerry Hulbert moved to reconsider his motion. Ron Stephens seconded. Jerry Hulbert moved to amend his original motion to include that the lease be established for a two-year term, subject to the availability of this land, that compensation be considered for any crops that are planted in the event the land is sold prior to harvesting and the rent would remain the same for the two-year term. Ron Stephens seconded. Motion carried. Main motion, as amended, carried. 2. Wil Vidal appeared, representing the LMLA (Little Muskego Lake Association), to request the use of Idle Isle Park for their 1987 Lakefest. Mr. Vidal updated the Board on the projects being funded by this annual fund raiser. The Board reviewed the procedures and requests as submitted by Mr. Vidal. Peter requested that a name be given to him so when a decision regarding the parking on the grass in the case of rain must be made, he can make that direct contact. That final decision is Peter's. The Board informed Mr. Vidal that the Board is in the process of leasing out the pavilion for a concession stand. Details will need to be worked out by the LMLA with the lessee. The LMLA must list the City of Muskego as an additional insured on their insurance policy for this event. After much discussion, Ron Minutes, Parks and Recreation Board Meeting, January 12, 1987, page 2 3. Stephens moved to approve LMLA's request for use of Idle Isle Park for July 10, 11, 12, 1987 for Lakefest activities, to follow the guidelines as presented and discussed, to provide a certificate of insurance listing the City as an additional insured and to submit, in writing, to the Parks and Recreation Board at their June 8th meeting the arrangements worked out with the building lessee (if applicable). Jerry Hulbert seconded. Motion carried. Ron Ford appeared regarding the Ruby Drive creek acce.ss and the erosion of the creek bank on this city lot. Mr. Ford requested permission to cut out trees and underbrush along the bank and to plant some kind of vegetation that will stop the erosion from occurring. He would clear 10' from the water's edge of this underbrush. Jerry Hulbert moved to approve Mr. Ford's access to this property to clear lo'-20 ' from the water's edge of under- brush and trees from this access lot and planting of vegetation for the purpose of soil stabilization. Ron Stephens seconded. Motion carried. Ron Ford appeared also representing the ijomen's softball League. He indicated that the tiomen's softball league has not paid the $500.00 that they committed to the renovation of the high school ball field. There is still a drainage problem along the third base side. The league hasn't paid because of their dissatisfaction with this drainage problem. Peter indiCated that the contractor is well aware of this problem and has not pressed for his payment. The problem should be corrected before league games begin in spring. Mr. Ford also questioned why the City does not offer winter recreational areas for ice skating, sledding, etc. This will be addressed when the park master plan is updated. 4. Muskego Historical Society: Agnes Posbrig and Margaret Lindhorst appeared to review with the Board their written request for Civil War Days for July 18 and 19, 1987. They requested six picnic tables and garbage barrels and liners be brought to the park. Could deliver on Friday and pick up from Historical Park on Monday morning. They also requested a gravel walking path be installed from the barn to the gazebo area. Peter suggested possibly using the bark chips that are available over at the park. Peter will design a site plan of the park area and mark on the plan where the path should be placed. Would like to see the Historical Society install the trail. If horses are brought in, the Board would be concerned with the insurance and liability of having them in the park. A certificate of insurance must be provided and on file with the Recreation Office if the horses will be in the park. No electric power will be needed from the meter pole in the Leisure Park area. Also, Jackie reportedtalkingwith Chief Johnson regarding the parking lot. He saw no problem with using the northeast section of the City Hall parking lot, except that the west end be left open for patrons coming to the police station. Mr. Bertram could provide barricades to section the northeast corner off. The Historical Society should approach him about this. The Historical Society representatives also discussed the grass cutting at the Old Town Hall. Currently, one of their members brings his own mower Minutes, Parks and Recreation Board Meeting, January 12, 1987, page 3 from home, but it is inconvenient to haul around. Could the Parks Department cut the grass? Peter estimated it would take up to 3/4 of an hour for his crew to do. Since a lawnmower was purchased through TIF for grass cutting, it was suggested it be stored at the parks garage; the person wanting to use it would call ahead and then the Histdrical Society would only have to move it from that area to the Settlement Park to use. Regarding the Civil War Days request, Jerry Hulbert moved to once again approve the dates, make the parking lot available, provide six picnic tables and adequate garbage barrels and liners. Dick Manchester seconded. Motion carried. 5. Harry Udvare appeared representing the MAA (Muskego Athletic Association). Harry provided the following information: a. MAA approved expenditure of funds to take down and install the fencing from the treatment plant. There is adequate fencing for all three Mill Valley diamonds and Bluhm diamond ii1 and 112. Mill Valley principal approved MAA's request but it needs to go to the School Board for final approval. Fencing will require some maintenance from the Parks Department, specifically painting, b. Were port-a-pots budgeted in 1987 for Bay Lane ball complex? Peter confirmed that monies were included and approved. C. In the past, the Board waived the $30.00 per set deposit for bases for the MAA. Harry requested the same be allowed in 1987. Jerry Hulbert moved to waive the base deposit for the MAA for 1987. Ron Stephens seconded. Motion carried. OLD BUSINESS: 1. The Board discussed again the program fee structure for the Parks and Recreation Department. Bob Rasmussen presented a computer program print- out he developed to evaluate the number of participants, staff costs, etc. The Board reviewed his proposal, added a couple of columns of infor- mation and discussed thoroughly. Hope to use this to better evaluate the program costs. The MAA and women's softball league representatives expressed their concerns regarding any increase in fees to their programs. 2. The Board discussed the rough draft lease agreement worked out by Bob Rasmussen and Recreation Supervisor Jackie Schweitzer for the concession stand at Idle Isle Park. Attorney Molter has reviewed and his comments except for a couple of wording changes have been implemented. When final wording is received back from the Attorney, copies will be mailed to all Board members and Mr. Bennett. Mr. Bennett will be asked to attend the next Board meeting to discuss and hopefully finalize the lease. DEPARTMENT REPORTS: Parks Report 1. The Board reviewed the four quotes received for the capital budget approved truck; $19,514 was approved for the truck. All quotes were less than the Minutes, Parks and Recreation Board Meeting, January 12, 1987, page 4 budgeted amount and included a plow. Quotes were received from Metro GMC ($17,879.26); Burlington Farm Implement ($18,924.00); Hiller Ford ($18,250.00); and Holz Chevrolet ($18,026.00). Several options were discussed. It was noted also the Metro GMC price included tubeless on/off road tires. Jerry Hulbert moved to recommend to the Finance Committee the selection of the low bidder, Metro GMC, for purchase of a new truck for the Parks Department. Dick Manchester seconded. Motion carried. Jerry Hulbert moved to amend the motion to include in the price the option of the 20-gallon auxiliary fuel tank for $236.00. Dick Manchester seconded. Motion carried. 2. Peter shared with the Board a certificate of appreciation from the Waukesha County restitution program for participation in the program. 3. Peter reported that all items approved in the 1987 capital budget have been purchased (athletic field line sprayer, pressure washer, snowplow, snow blower) and the truck will finalize it. 4. Peter reported that the Ford truck can be insured only when it is used. Limited insurance can be obtained. Recreation Report 1. It was determined after the last Board meeting that there would need to be two (2) lights installed at Jensen to provide adequate lighting. Since the Board originally approved only for the one light at $103.32 per year, it is back for review. Jerry Hulbert moved to approve and recommend to the Finance Committee the expenditure of two lights for Jensen Park from the park dedication account. Ron Stephens seconded. Motion carried. NEW BUSINESS, OTHER BUSINESS: 1. Mr. Chapman complained to the department about snowmobiles using the Oak Grove lake access. They are also then riding on his property which is adjacent to the lake access. The City ordinance states no snowmobiling on public parkland without consent of the director of parks and recreation or Board. As this issue came up today and could not be placed on the agenda for formal action, the Board felt Peter had the authority to enforce the City ordinance, but should post it to make it more obvious to the snow- mobilers. Peter also mentioned there are pier poles at the base of this access which were not put in by the City. Concerned from a liability standpoint; contact should be made with Attorney Molter regarding taking down/destroying personal property if placed on City land. 2. The parks master plan committee should meet soon. On this committee is Jerry Hulbert, Alderman Pat Patterson, and the Parks and Recreation supervisors. ADJOURNMENT: Jerry Hulbert moved to adjourn. Ron Stephens seconded. Motion carried. Meeting adjourned at 11:30 PM. Respectfully submitted, Jackie Schweitzer for John Schaal sjd/2-5-87 pc: Mayor, Aldermen, Board Members, Supervisors, Clerk, Ron Ford, Wil Vidal A. Posbrie