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PRB020987minutesMINUTES PARKS AND RECREATION BOARD MEETING FEBRUARY 9, 1987 The meeting of the Parks and Recreation Board of the City of Muskego was called to order at 7:05 PM by President Bob Rasmussen. PRESENT: Ron Stephens, Dick Manchester, Jerry Hulbert, Alderman Pat Patterson, Dennis Kucharski, John Schaal, Bob Rasmussen and Jackie Schweitzer (Recreation Supervisor). ABSENT: Peter Theis, Parks Supervisor (excused) GUESTS: Per attached list and Mayor Wayne Salentine and Alderman Frank DeAngelis. APPROVAL OF MINUTES: Jerry Hulbert moved to approve, as mailed, the minutes of the January 12, 1987 meeting. Dennis Kucharski seconded. Motion carried. PERSONAL APPEARANCES: Mayor Salentine appeared before the Board to update the Board on the status of HUD 202 housing in the City of Muskego. There has been some discussion that a location for this housing would be the wooded area on Lannon Drive south of Highway 24. The owner of this land, Doug Eiche, would be interested in selling this parcel if he could purchase the 15 acres of dedicated parkland east of this parcel. The Mayor wanted to see if the Board would be interested in the sale of this parkland. In February, 1986, the Board agreed to look at selling this parcel of land as they were not interested in developing at that time. After much discussion, Alderman Patterson moved to sell the 15-acre parcel of parkland referred to as Parkland Plaza for a fair and equitable price and that this price be reviewed by the Parks and Recreation Board before the sale. Dennis Kucharski seconded. Richard Manchester moved to amend the motion to include that if and when the parcel of land is sold, monies received from the sale be placed in to a separate non-lapsing account to purchase new land for parks or develop existing parks. Alderman Patterson seconded. Motion carried. Main motion as amended carried. Alderman Patterson moved to have Attorney Molter check into and advise the Board on the procedure to vacate this parkland. Jerry Hulbert seconded. Jerry Hulbert withdrew his second. Alderman Patterson withdrew his motion. Due to the time element involved, Alderman Patterson moved to direct the City Attorney to proceed with the vacation of the 15-acre parkland known as Parkland Plaza. Jerry Hulbert seconded. Motion carried. Richard Manchester agreed to serve on a committee of the Mayor, alderman and Parks and Recreation Board representative to determine the value and fair market of the parkland. Ray Christenson appeared before the Board to request use of Demon on Saturday, July 18, 1987 for the annual Lake Denoon Advancement Association picnic. It involves 50-75 people. Beer and grilling would take place. There should be 12-15 picnic tables at the park in the picnic area next to the tennis courts. A beer permit application must be filled out and returned to the Recreation Office at least one week prior to use. Also requested use of ball field for afternoon. Minutes, Parks and Recreation Board Meeting, February 9, 1987, page 2. Keith Bennett appeared to review the Idle Isle concession stand "rough draft" agreement. Mr. Bennett's concerns with the lease were as follows: 3. 4. 5. 6. 7. Length of Lease: He wants only a seasonal lease (May through September). Insurance: would cost him too much if he had to lease all year when he would only be operating 5 months. Maintenance and Operation: maintenance of the building. He didn't plan on being responsible for all He would be responsible for anything new he puts into the building; plumbing, electrical, etc. Employ competent people...only during his operating hours. Utilities: He doesn't want telephone service. He doesn't want electricity averaged; possibly put in a separate meter. Insurance: if switch to a seasonal basis, he wants a stipulation that he retains the right that if he is sued as a second party that he retains the right to sue the City, for anything outside of his rental area. He also would require the City to carry equivalent insurance. Right of Entry: More specific as to exactly who will have access to the building. ;;;&iethe "agreement" contract, he was again concerned with the maintenance that he would not be responsible for total maintenance, only his additi&s. Board's Comments and Discussion: 1. Terms of lease: They would be agreeable to 5 months at $250/month. Need to contact City Attorney regarding the allowance of Mr. Bennett to store his equipment in the building. Should he be charged a storage fee and required to carry insurance on his stored equipment? If City allows him to store, would we provide a clause that he hold the City harmless? Early access to building: The Board agreed he could enter the building the end of March to begin repairs and not pay rental fees for that month and a half, or so. What about insurance during this period of time? 2. Maintenance: Board felt if kept neat and he accepts responsibility for occurrences from his operation that would be acceptable. He would not be responsible for wear and tear. 3. Utilities: The Board discussed the options of lock box, separate meters, take readings for May and June, average and add lo%, etc.; and finally agreed to look at kilowatt readings for 1985 and 1986, average them and adjust accordingly. 4. Garbage service: He does not require any additional services. He will take his own garbage to the landfill. 5. Insurance: Mr. Bennett's concerns regarding the ability to sue as a second party, storage of equipment in building and entering premise to do work prior to his rental period will need to be addressed by Attorney Molter and the City's insurance agent. Minutes, Parks and Recreation Board Meeting, February 9, 1987, page 3. 6. Board agreed that the deadline for Mr. Bennett's rent offsetting improve- ments would need to be adjusted. l Alderman Patterson moved to approve the lease as discussed and adjusted, contingent upon City Attorney Molter's review. Ron Stephens seconded. Motion carried. Rori Ford appeared to request that a portable toilet be placed at Bluhm Park ball field 113. The Board had discussed last year and agreed this was not a justifiablebudgetexpense because of the shelter building at the complex. Mr. Ford requested that the unit be put on Peter's order for the other parks and the women's league would be responsible for paying for it. Alderman Patterson moved to add to the Park Department's order, as long as it is possible and that the women's league pay for the unit up front, prior to start of season. Jerry Hulbert seconded. Motion carried. Mr. Ford also requested that the portable toilets at Mill Valley be moved from the Racine Avenue parking lot back to the Hillendale parking lot. Board would like Peter's comment on this and Dennis Kucharski to check with the School District as to timetable for the paving of the lot. Mr. Ford also requested that the women's softball league would like their tournament for the Bluhm Park complex on July 18th and 19th. He also requested the use of all three Mill Valley ball fields for their league games on Thursdays. The Board will review these two requests at the next Board meeting when the entire schedule will be reviewed. Members of the Icetronaut's Snowmobile Clubozgpeared to request permission for snowmobiling on the City lake access on Bl~gseen Drive, adjacent to Bohrer's property. Jerry Hulbert moved to defer until the March Board meeting and that I Peter notify the adjacent property owners of this request. Also that this be published in the local paper. Dennis Kucharski seconded. Motion carried. Peter to determine if the Board has jurisdiction over this lake access to make this kind of decision. OLD BUSINESS: Lighting at Jensen, for two light fixtures, was approved by the Common Council. Mayor had requested a cost comparison between renting from Wisconsin Electric or purchasing, installing and maintaining our own systems. over a ten (10) year period, only $250.00 difference; over twenty (ZO), a substantial savings to do our own. Parks and Recreation supervisors recommended going with Wisconsin Electric due to ability to do maintenance to tithe system and because of general vandalism that could occur to the system being in a park setting. The Board concurred with their decision. PARKS REPORT: Jackie reported for Peter that the Council had approved the Board's recommendation for the purchase of the new truck from Metro GMC with the auxiliary gas tank. Alderman Patterson requested that Peter get insurance costs for the Ford truck which the new truck would replace. Peter would like to see limited insurance (summer months only) be carried on the red truck so there would be adequate vehicles to transport the summer employees. Minutes, Parks and Recreation Board Meeting, February 9, 1987, page 4. Site plan for walk paths at Old Settlement Park w'as deferred until Peter was present. The Public Works personnel took down the sewage treatment plant fencing. Alderman Patterson moved to approve the contract for the portable toilets for the various City park areas and ball fields for 1987, as long as within the budgeted amount. Dennis Kucharski seconded. Motion carried. Jerry Hulbert moved to defer discussion on grass cutting at the Old Town Hall until Peter was present. Dennis Kucharski seconded. Motion carried. CORRESPONDENCE: Alderman Patterson moved to deny waiver request for children's dance participant for $16.50 based on current information. Volunteer hours available to work off amount owed. Jerry Hulbert seconded. Motion carried. Alderman Patterson moved to waive the remaining $14.00 due on a $57.75 account for dance classes due to circumstances. John Schaal seconded. Motion carried. Refund requests were reviewed. Jerry Hulbert moved to approve $16.50 refund for Fitness thru Exercise participant. John Schaal seconded. Motion carried. Alderman Patterson moved to approve request for gymnastic refund due to fractured foot less handling fee,($12.50). Ron Stephens seconded. Motion carried. Ron Stephens moved to refund $19.50 for AM Aerobic participant. Dennis Kucharski seconded. Motion carried. Correspondence from Katherine Liberski was reviewed and discussed by the Board at length. Recreation Supervisor Schweitzer reported that Mrs. Liberski had expressed concern on December 16, 1986 about the swim instructors. A meeting was held December 18 with all three instructors to discuss the concerns. The Red Cross was also contacted to do evaluations on all three instructors. They have provided this service in the past. They agreed to de one as soon as someone was available, end of February. Regarding concern of parent about providing a place for parents to wait during class, Schweitzer reported that the cafeteria was the only area available without having to pay a custodial fee and that this facility is not always available due to school functions (meets, testing, etc.). Parents would be welcome to wait in the locker rooms. Alderman Patterson moved to notify Mrs. Liberski that there were no accommodations available at this time. John Schaal seconded. Motion carried. To be placed on March agenda: Priorities, goal setting and discussion on overall plan of the parks and recreation departments. ADJOURNMENT: Jerry Hulbert moved to adjourn. Alderman Patterson seconded. Motion carried. Meeting adjourned at lo:45 PM. Respectfully submitted, John Schaal, Secretary JS:sjd pc: Board Members, Mayor, Aldermen, Clerk, Parks Supervisor, Recreation Supervisor, K. Bennett, R. Christenson, R. Ford, S. Moser n. -.