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PRB041387minutesMINUTES PARKS & RECREATION BOARD MEETING a MONDAY, APRIL 13, 1987 The meeting of the Parks and Recreation Board of the City of Muskego was called to order at 7:04 PM by Chairperson Bob Rasmussen. PRESENT: Jerald Hulbert, Richard Manchester, Alderman Pat Patterson, Robert Rasmussen, John Schaal, Ronald Step~hens, Jackie Schweitzer (Recreation Supervisor) and Peter Theis (Parks Supervisor). ABSENT: Dennis Kucharski APPROVAL OF MINUTES Richard Manchester moved to approve, as mailed, the minutes of the March 9, 1987 meeting. John Schaal seconded. Motion carried. PERSONAL APPEARANCES Waterbugs Ski Club Mr. Bluemel, representing the Waterbug Ski Club, presented a list of dates and practice dates for the Waterbugs. He also stated that insurance would be with AWSA. The Board required that the City be listed on their insurance policy. Gary said he and Keith Bennett had worked out the use of the electricity between the two of them. Pete stated a $200.00 refundable deposit be required as a security deposit and that there would be no need for a key to access the building as the Bennetts will be open for business. The Board noted the request for 1987 included an increase in their use of the park (added Thursdays). Alderman Patterson moved to approve Waterbugs Ski Club, Inc.'s use of pier at Idle Isle as requested, to approve the conditions of the agreement used years before with the addition to the agreement that there would be a $200.00 security deposit, and also insurance certificate would have to be proven first before usage. Seconded by Jerry Hulbert. John Schaal moved to amend the motion to approve dates as submitted. Seconded by Jerry Hulbert. Motion carried. Main motion, as amended, carried. Mill Valley and Bluhm Fencing Harry Udvare, representing M.A.A. (Muskego Athletic Association), reported that a final bid from Century Fence for fencing to go in would be in the neighborhood of $6,000. The M.A.A. Board wants some commitment that the M.A.A. can be given priority for use of the Mill Valley ball fields that they assisted in the renovation of. Alderman Patterson moved to deny the request of the M.A.A. Board for a guarantee to have usage of.Mill Valley as it would be precedent setting. Seconded by Jerry Hulbert. Motion carried. Minutes, Parks and Recreation Board Meeting, April 13, 1987, page 2 Southwest Express Soccer Club Ron Auer, representing the Southwest Express Soccer Club, appeared to request use of the Denoon soccer field for Metro league play-off games the evenings of June 16th, 17th and 23td, 1987; one game each night. Alderman Patterson moved to approve the request es presented. Seconded by Ron Stephens. Motion carried. Women's Softball League Ron Ford, r&presenting the Women's Softball League, stated maintenance fees increased by 35%, from $305.00 in 1986 to $415.00 in 1987. Pete stated he used the same formula as in 1985. Benefits (social security and workman's compensation) have increased since then and the women use one extra field than in 1985. Peter did not adjust in 1986 which could be part of the problem. Idle Isle Boat Launch Alderman Taube, representing LMLPRD (Little Muskego Lake Protection and Rehabilitation District), appeared to request the closing of the Idle Isle boat launch due to the low water level and damage to the Clean Flo aeration system. Requested to close boat launching a few weeks until water table in lake rises. Richard Manchester moved to deny the request, but to allow posting of signs indicating the aeration system is in place and there are submerged hoses. Use caution. John Schaal seconded for discussion. Motion was defeated as follows: 3 no, 2 yes. Alderman Patterson moved to close launch site until April 30, or until the water reaches its spillway, but not later than April 30th. Seconded by Jerry Hulbert. Richard Manchester moved to amend the motion that if the launch is closed, the LMLPRD bear all expenses and post notices. John Schaal seconded. Motion defeated. After passage of the motion, the Board felt the attorney and the DNR (Department of Natural Resources) be notified to make sure no problems. No action will be taken until the DNR approves it. Motion carried by a 3-2 vote. Also the local newspaper should be notified. The Board did request Peter record expenses incurred with closing the launch (material and time). Procedure on how to do it was discussed. OLD BUSINESS Parkland Plaza (15 acres) John Schaal moved that based on the attorney's interpretation the 15 acres of Parkland Plaza are not tied to the land developments being proposed, and that the City should receive in writing from Klenz and Salentine that the City is not obligated to develop this 15 acres into a park due to the change in the PUD (Planned Unit Development). Seconded by Alderman Patterson. Motion carried. John Schaal moved to hold off the selling of this parcel of park land until future time to see what developments occur surrounding this area. Seconded by Richard Manchester. Motion carried. Mill Valley Lighted Diamond Ron Stephens moved to reconsider the usage of the lighted ball field at Mill Valley ball complex per Mr. Ford's request, from the March 9, 1987 Board meeting. Seconded by Alderman Patterson. Motion carried. Motion was read. Mr. Ford explained that.they were the second largest league in the City and they should l Minutes, Parks and Recreation Board Meeting, April 13, 1987, page 3 be able to have a lighted field at least one night a week. Men's league have it, M.A.A. have it three nights. Alderman Patterson moved to leave schedule as stands; the reason for denial is that schedules are in and printed, and next year we would try to work things out before the season starts with a sub- committee. Seconded by Jerry Hulbert. Motion carried. Mr. Ford requested for public record the reason the league was denied their request. The Board stated that they try to match the needs of all the different leagues and work out what is acceptable to all. Could not reach satisfactory agreement between leagues that had requested the use of the lighted field on Thursdays. Alternates were offered, but not acceptable to the women's league so the M.A.A. were moved to a different night so the women could run their program on only Thursdays. Women's League Tournament Fees Ron Stephens moved to reconsider, from the March 9, 1987 Board meeting, the fee charged the women's league for their tournament. Seconded by Jerry Hulbert. Motion carried. Motion was read. Ron Stephens felt the fee should be waived, but didn't agree with the manner in which it was waived. Alderman Patterson moved to defer vote to investigate where the tournament fees can go. Seconded by Jerry Hulbert. Motion carried. Bike Trails through Waukesha County Park System Recreation Supervisor Schweitzer reported that the bike trails are not on the current county comprehensive plan, but will be put on the comprehensive plan. It could be about five years before there would be anything done. DEPARTMENT REPORTS Parks - Idle Isle Concession Stand Maintenance Contract Peter asked if there were any special maintenance and operation concerns the Board wanted Peter to be aware of in the agreement with Bennetts. If anything occurs that Peter is not sure of, he should bring it to the Board. Mill Valley Parking Lot Parking lot should be done in June or July. Peter will wait until both school and city are ready to do both parts at the same time, to hopefully save money. Park Dedication Funds for Mill Valley Ball Fields Pete reported park dedication funds can be used for Mill Valley ball fields 1 and 2. Total project cost would be $5,322.00; $2,544.00 for 1 and $2,778.00 for 2. Alderman Patterson moved to recommend to Finance Committee the expenditure of funds from Park Dedication for Mill Valley 2 renovation in the amount of $2,778.00. Jerry Hulbert seconded. Motion carried. Richard Manchester moved to recommend to Finance Committee that we take money out of Park Dedication for renovation of Mill Valley l,also,for $2,544.00. Seconded by John Schaal. Motion carried 3 to 2. Bids for Red Truck No bids were received at the time of the meeting. Minutes, Parks and Recreation Board Meeting, April 13, 1987, page 4 Ball Field Maintenance Fees No discussion occurred. Schmidt Park Soccer Field Jackie reported the restitution person has been contacted and will do soon. Alderman Patterson questioned where exactly the field would be laid out. He thought we should put both the soccer and baseball fields separate so as not to interfer with each other. If placed in the lower part, could have a real problem with water. Recreation Dance Recital Everything went okay. Jackie estimated about a $200 profit. Full financial report at the next meeting. Senior Tours Jackie submitted a copy of the 1987 senior citizen tour flyer as mailed to Muskego senior citizens who are registered to vote. The only place records are available with birth dates of residents. NEW BUSINESS, OTHER BUSINESS Plan Commission Subdivision Plats/Site Plans There were no plans submitted from Plan Commission at this time. Board Committee Assignments The various committees as proposed by Chairperson Rasmussen were reviewed. The Board felt it would be best to have the group concentrate on the most pressing committee assignment, the Comprehensive Park and Open Space Plan, at this time. Alderman Patterson moved to have the Board concentrate on the Master Plan, as a group, at this time. Seconded by Ron Stephens. Motion carried. It was agreed a special meeting should be called to begin discussing the plan. The special meeting has been scheduled for April 29, 1987,. ADJOURNMENT John Schaal moved to adjourn. Richard Manchester seconded. Motion carried. Meeting adjourned at 11:55 PM. sjd 518187 pc: Board Members, Mayor, Aldermen, City Clerk, Parks Supervisor, Recreation Supervisor