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PRB021786minutesm a a MINUTES PARKS & RECREATION BOARD MEETING Monday, February 17, 1986 The meeting of the Parks and Recreation Board of the City of Muskego was called to order by Richard Arrowood at 7 02 PM. PRESENT John Schaal, Alderman Patrick Patterson, Joseph Weitzer, Richard Manchester, Richard Arrowood, Peter Theis (Parks Supervisor) and Jackie Schweitzer (Recreation Supervisor). ABSENT Don Kangas, Jerry Hulbert (excused) GUESTS Bob Sullivan, Bob Mawdsley, Wil Vidal, Barb O'Donnell, Linda Fett, and JoAnne Wachowiak The minutes of the monthly meeting of the Parks and Recreation Board held on January 20, 1986 were approved with one correction The correction is on Page 2 and involves the ages for the MAA flag football program The minutes read 6-8 and should be corrected to read ages 6-9 years. COMMUNICATIONS Personal Appearances Bob Sullivan appeared before the Board on behalf of his tugging team (USATOWA). He requested the use of an area approximately 75-200 yards across from the building at Bluhm Park, on the north side of McShane. The date the group is interested in is Saturday, July 19, 1986. He mentioned the turf may be ripped up since they will pull rain or shine, but that his group would help with man- power and money to repair this damage. His group is Muskego- based and has about 20 members. This tournament would have quite a few communities represented. Richard Manchester moved to allow this group to use the Bluhm Park facility on Saturday, July 19, with Peter designating the area to be used and guiding the group's activity. John Schaal seconded. Alderman Patterson moved to amend the motion to include in the group's responsibility, all restoration of and/or restitution for any damaged area, reimburse- ment of any costs for facilities, and the listing of the City as an additional insured on their insurance policy. Richard Manchester seconded. Amended motion carried. Main motion carried. Bob Mawdsley, representing the Marlin's Aquatic Swim Club, appeared before the Parks and Recreation Board to request the rental fee which is paid to the Parks and Recreation Department for use of the pool be temporarily waived. The group is in financial trouble and feels it would need a temporary waiver of this fee. They are looking at all phases of their program where concessions could be made. The Board felt one possibility might be to go to the school board and see if a discount/reduction of the pool rental fee that l Minutes, Parks and Recreation Board Meeting, February 17, 1986, page 2 is paid by the City to the School District could not be worked out since the high school swim program directly benefits from the club. Richard Manchester moved to have Jackie meet with the school board to discuss the possibility of getting financial relief of the fees and charges for the time the Marlin's use the pool for their spring session of pool time. Alderman Patterson seconded. Motion carried. OLD BUSINESS. Attorney's response regarding piers Peter reported the City's attorney suggested the piers should be given to the City, installed by the City, and maintained by the City. The Board felt an agreement could be written to show the direct ownership of the piers would be by the City and the instal- lation/removal of these piers could be done in a safe manner by volunteers. The liability while installing/removing the piers be incurred by the individual(s) doing the work. Also, before the piers can be used, the people installing the piers must notify Peter for inspection. Under those conditions the City would accept donation of the two piers, one to be placed at the end of Lochcrest Boulevard and one at Kingston Drive lake access. Time extension for Lake Fest Jackie reported that the Police Department would have no problem extending the hours of Lake Fest; as in any situation, if things become out of hand, they can close the program down at any time. Also, a check of the ordinance does give the Parks and Recreation Board the authority to determine closing hours if different than the ordinance. Wil Vidal proposed a time frame of stopping the music at 11:OO PM, closing the beer tent by 11 30 PM, and vacating the park by 11~45 PM. Alderman.Patterson moved to accept the presented time schedule as proposed by Mr. Vidal. John Schaal seconded. Motion carried. Lease of Freedom Square property Dick Schaumberg has not paid the fees or returned the lease agree- ment for the property known as Freedom Square which he rented for the 1985 year. The fees have been put on his tax bill. After discussion, the Board felt this land.could be sold if there is interest in the property. It is not a prime piece of land for developing into park land. The Parks and Recreation Board agreed it has no active interest in developing this land. If there is no discussion in the near future with the developer, the Board is interested in seeing the land leased. Alderman Patterson moved to recommend to the Finance Committee to present this parcel of land for sale to the developer of the Freedom Square subdivision and that any money recovered from the sale be placed into the Park Dedication account. John Schaal seconded. Motion carried. Minutes, Parks and Recreation Board Meeting, February 17, 1986 page 3 Liability insurance for property damage caused by use of the ball fields The Board discussed the issue of who should be responsible for personal property damage caused by baseball/softball players (broken windows, windshields, etc.) during games/practices. The Board is going to recommend that each league be held liable for any damage to personal property which might occur during their use of the ball fields. Any claims received by the City will be turned over to the league who is responsible. Jackie is to notify the leagues that the Board will be voting on this issue at the March 17th meeting. Attorney's Peter contacted both the insurance company and the attorney regarding the use of private equipment to do work on the ball fields. It boils down to, the City is liable for any injury and for the equipment. Peter noted Ron Ford was interested in renovating the diamond at the high school with l/3 being covered by the Women's Softball Association, the City and the School District. Alderman Patterson moved to have the request for the renovation of the softball diamond on the high school property deferred to the school board for approval. Mr. Ford should contact the school board with his pro- posal. This Board agrees that renovation of the ball field would be a good improvement, but since it would be done on school property, the school board should make the final decision. John Schaal seconded. Motion carried. The Parks and Recreation Board will need to know what the cost of the City's portion would be and will need to take that information to the Common Council for approval of fund expenditures. The Board can make no guarantee of approval of matching (l/3) funds at this time. Muskego Welcome Sign/Big Bend/Vernon merchants update The Plan Commission approved the request of the Big Bend/Vernon merchants to put their welcome message on the existing welcome sign on the west side of the City with the stipulation that they take over the maintenance of the area and would not be allowed to hang any plaques on the sign. Safety Committee's response to snowmobiling on City park land The city ordinance says no motorized vehicles are allowed in the parks except by permission of the "director". This is to be changed to "permission of the Parks and Recreation Board". Minutes, Parks and Recreation Board Meeting, February 17, 1986 page 4 a DEPARTMENT REPORTS PARKS REPORT Parking signage eat Denoon Park The signs at Denoon Park launch area state "No Parking Boat Launch Only". A complaint came to the Board to have the sign specifically state when parking could be allowed. The complainant questioned, why in the winter, since there is no boat launching, can people not park in that area? The Board felt they don't want parking there any time. If people are allowed to park there in the winter, they will want to in the summer. RECREATION REPORT Volleyball Camp/Powerlifting'Program l These two programs are being presented by athletic coaches from the high school. These programs will be run through the recreation department based on a break-even basis. Richard Manchester moved to approve these two camps for this year. Joe Weitzer seconded. Motion carried. WAVE soccer clinic request The organization, Milwaukee WAVE, is requesting a field to run a summer soccer clinic. Muskego already has a clinic run by Ron Auer. Perhaps this group could work with Ron Auer's program. Richard Manchester moved to have Jackie work out with the WAVE and Ron Auer a program which would work with both parties. John Schaal seconded. Motion carried. NEW BUSINESS. Parking on Racine Avenue near Muskego High School ball field The parking along Racine Avenue at the ball field is a potential problem. There should be no parking signs placed along the roadway in this area. This would help to alleviate the potential hazard to these ball teams and their families. Joe Weitzer recommended a letter be written to the Safety Committee to have them review the parking hazards at the high school near the ball diamonds and recommend no parking signs be placed along Racine Avenue. Richard Manchester seconded. Motion carried. Review Comprehensive Master Plan for parks The Comprehensive Master Plan will be distributed to the members and at the next Board meeting a subcommittee will be appointed a to review and update it. The plan must be updated this year if the City is interested in the future, in applying for state or federal funds for park development and improvement. Minutes, Parks and Recreation Board Meeting, February 17, 1986 page 5 Monthly Board Meeting The Parks and Recreation Board discussed and agreed that if any Board member is unable to attend a monthly meeting that he/she is to call the City as soon as possible before the meeting. ADJOURNMENT; A motion to adjourn was made by Alderman Patterson and seconded by John Schaal. Motion carried. Meeting adjourned at 9 40 PM. Respectfully submitted, Joneph WeLtzeh Secretary, Parks & Recreation Board sjd/3-7-86 PC Board Members, Mayor, Aldermen, City Clerk, Jackie Schweitzer, Peter Theis, THE MUSKEGO SUN PARKS & RECREATION BOARD MEETING FEBRUARY 17, 1986 -~---.---~--~ - -- ~--- ___ .--. -- - -^~_---~ -- .___ .- - _ ---.- I -- -..~--- -_ --_ .- -- -~-