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PRB120886minutesl MINUTES PARKS & RECREATION BOARD MEETING DECEMBER 8, 1986 The meeting of the Parks and Recreation Board of the City of Muskego was called to order at 7:OZ PM by Vice-President Richard Manchester. PRESENT: J. Hulbert, D. Kucharski, R. Manchester, Alderman Patterson, R. Rasmussen, J. Schaal, R. Stephens and Jackie Schweitzer (Recreation Supervisor) and Peter Theis (Parks Supervisor). GUESTS: Robert Schaefer ELECTION OF OFFICERS: President: Alderman Pat Patterson nominated Bob Rasmussen for position of President of the Board. Jerry Hulbert seconded. Alderman Pat Patterson moved l that nominations be closed. Jerry Hulbert seconded. Motion carried. Alder- man Pat Patterson moved to cast an unanimous ballot for Bob Rasmussen for President. Jerry Hulbert seconded. Motion carried. secretary: Alderman Pat Patterson nominated John Schaal for position of Secretary of the Board. Jerry Hulbert seconded. Alderman Pat Patterson moved that nominations be closed. Jerry Hulbert seconded. Motion carried. Alder- man Pat Patterson moved to cast an unanimous ballot for John Schaal for Secretary. Jerry Hulbert seconded. Motion carried. 1987 Parks and Recreation Board Officers: President--Bob Rasmussen; Vice- President--Richard Manchester; Secretary--John Schaal; Plan Commission-- Jerry Hulbert. APPROVAL OF MINUTES: Jerry Hulbert moved to approve the minutes of the monthly meeting of the Parks and Recreation Board held on October 13, 1986, as mailed. Dennis Kucharski seconded. Motion carried. There are no minutes for a meeting on November 10th as that meeting was cancelled. PERSONAL APPEARANCES: Robert Schaefer appeared regarding renewal of his lease between the Parks and Recreation Board and himself for the 15-acre parcel of land known as Parkland l Plaza. He rented this parcel in 1986 for agricultural use. Only 10 acres of the 15-acre parcel is actually available for crop production. In 1986 he paid an annual rent of $180.00 for the land. This low fee was assessed because the land needed to be broken in and cleared of shrubbery, etc. Richard Manchester Minutes, Parks and Recreation Board Meeting, December 8, 1986, page 2. moved to approve the lease between the City and Schaefer for the same conditions as approved in 1986. John Schaal seconded. Alderman Pat Patterson moved to amend the motion for $25.00 per acre for the 10 acres that are tillable. Jerry Hulbert seconded. Motion lost. Main motion carried to charge $18.00 per acre for 1987. The fee is due in the Recreation Office no later than April 15, 1987. WRITTEN CORRESPONDENCE: Muskego Historical Society Letter received requesting permission foruse of the Historical Park for Civil War Days on July 18 and 19, 1987. Also would like to use the gazebo area for ice cream social and craft/antique exhibit. Would like to use the north parking lot of City Hall for activities. Alderman Pat Patterson moved to approve the dates for the Civil War festivities as July 18 and 19, 1987. Defer any other arrangements until representatives of the Muskego Historical Society can meet with the Board. Jerry Hulbert seconded. Motion carried. The Board also requested the Society provide a breakdown of expenses and revenue for 1986. The parking lot usage will have to be approved by the Police Department. George Guhr Donation A letter was to be sent, but not received. Mr. Guhr verbally indicated he would like to donate 1,000 trees for planting at the Tess Corners Retention Pond area. He would contact a boy scout group to plant the trees and have them work with a representative from the UW-Extension horticultural division. It was questioned whether this request was a function of the Parks and Recreation Department as that area is not considered parkland. Richard Manchester moved to send the request, when received, to the Public Works Department/Committee. Jerry Hulbert seconded. Motion carried. OLD BUSINESS: 1. Idle Isle Parking Area In reference to Jim Craycraft's request to allow car/trailer parking on the curve at the east end of Idle Isle Park, John Schaal moved to leave the parking in that curved area for cars, as in 1986. Alderman Pat Patterson seconded. Motion carried. 2. Park Dedication Ordinance Further discussion took place regarding the Park Dedication Ordinance and the expenditure of funds from this account. John Schaal moved to inform the Common Council that the Parks and Recreation Board supports the ordinance as is and that the funds be used for the acquisition or improve- ments (update) of park and recreation area/land. Jerry Hulbert seconded. Alderman Pat Patterson moved to amend the motion to include also the fact that the Parks and Recreation Board would like the opportunity to work with the Plan Commission and Council on the acceptance of money in lieu of land. In larger developments, the Parks and Recreation Board possibly would pre- fer land (choice of) instead of money. John Schaal seconded. The Board would like the opportunity to review options and determine whether land, money, or a combination of land and money would be most beneficial. Motion carried. Main motion, as amended, carried. Minutes, Parks and Recreation Board Meeting, December 8, 1986, page 3. 3. Idle Isle Concession Lease Agreement The committee drafted a proposed lease for the Idle Isle concession agreement between the City and Keith and Wendy Bennett. The draft was submitted to City Attorney Molter and several comments were made. The committee will review his comments, make any changes and mail to Board members the rough draft in l$-2 weeks. If Board members have no objections, a copy will be sent to the Bennetts for their review and hopefully, it will be resolved at the January Board meeting. 4. Status of County Bike Path No word has been received from the County regarding the City's inquiry into establishing a bike path through Muskego. DEPARTMENT REPORTS: A. Parks 1. 2. 3. 4. 5. 6. 7. 8. Peter advised the Board that permission was given to LMLA (Little Muskego Lake Association) for a trench through Emerald lake lot access for electrical service to get to the Clean-F10 project. LMLA will be responsible for restoration of the area. Mill Valley ball field lease agreement expires December 31, 1986. Alderman Pat Patterson moved to recommend to Council and School Board renewal of lease with length of term for five (5) years for a renewal period of January 1, 1987 through 31 day of December, 1992. John Schaal seconded. Motion carried. Peter reported that the final budget for 1987 did not include the full-time person. His operating budget for 1987 is $130,877.00. His capital budget for 1987 is $5,983.00. LMLA had their Clean-F10 equipment, that was stored in the Idle Isle Park building, out two weeks after it was stored in the building. Treatment pond fencing has not been removed at this time. MAA (Muskego Athletic Association) will not be pursuing having volunteers do the work, but they are getting a price for having a contractor remove; would be at the MAA's expense. Peter reminded the Board that the Muskego Women's Softball League has not paid their bill for services rendered for their softball tournament in July of 1986. Payment owed is $171.35. Restitution, in the amount of $798.34, has been received from the Waukesha County Restitution Program for damage done to the trees at Jensen Park. The total damage was $1,330.00. Peter spent $407.00 in the fall to replace some of the stock. Peter reported he will be seeking quotes from Hiller Ford, Holz Chevrolet and GMC for the park truck approved in capital outlay. A*Y other contacts Board members would like to see made were requested. The Board discussed whether the red Ford truck should be traded in, sold outright or kept for use to provide transportation for the summer crew. Board requested Peter to see how much liability cost, on a temporary use base, would cost. Minutes, Parks and Recreation Board Meeting, December 8, 1986, page 4. B. Recreation 1. The 1987 operating budget approved by the Council is $123,718.00. The Cable Club budget approved for 1987 is $2,700.00. 2. Jackie made a request that the Board consider putting in lighting in the parking lot at Jensen Park. With the usage of that particular building for programs and rentals, it was requested for safety. Also, the continual replacement of spotlights on the building is costly and time consuming, and they are not adequate lighting. The cost for one light is $8.61 per month; annual cost of $103.32. The City needs to make a five-year commitment to financing the lights. Withdrawal from the contract would result in high costs. Alderman Pat Patterson moved to recommend to the Finance Committee the expenditure of $103.32 from Park Dedication for improving the lighting in the parking lot at Jensen Park. Dennis Kucharski seconded. Motion carried. NEW BUSINESS: 1. The Board is interested in pursuing a rental fee for use of the Bluhm Park pavilion. Deferred further discussion to the January Board meeting. ADJOURNMENT: Richard Manchester moved to adjourn. Ronald Stephens seconded. Motion carried. Meeting adjourned at 9:40 PM. Respectfully submitted, JACKIE SCHWEITZER for JOHN SCHAAL sjd l/8/87 pc: Board Members, Mayor, Aldermen, City Clerk, Recreation Supervisor, Parks Supervisor, THE SUN.