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PRB081186minutesMINUTES PARKS & RECREATION BOARD MEETING AUGUST 11, 1986 The meeting of the Parks and Recreation Board of the City of Muskego was called to order at 7:lO PM. PRESENT: Richard Manchester, John Schaal, Alderman Pat Patterson, Jerry Hulbert, Jackie Schweitzer (Recreation Supervisor) and Peter Theis (Parks Supervisor) ABSENT: Don Kangas, Joe Weitzer ELECTION OF OFFICERS: President: Alderman Patterson nominated Joe Weitzer for position of President of the Board. John Schaal seconded. Jerry Hulbert moved that nominations be closed. Alderman Patterson seconded. Motion carried. Jerry Hulbert moved to castanunanimous ballot for Joe Weitzer for President. Alderman Patterson seconded. Motion carried. Vice-President: John Schaal nominated Richard Manchester for position of Vice- President of the Board. Alderman Patterson seconded. Jerry Hulbert moved that nominations be closed. Alderman Patterson seconded. Motion carried. Jerry Hulbert moved to cast an unanimous ballot for Richard Manchester for Vice- President. Alderman Patterson seconded. Motion carried. secretary: Jerry Hulbert nominated Don Kangas for position of Secretary of Board. Richard Manchester seconded. Jerry Hulbert moved to close nominations. John Schaal seconded. Motion carried. Jerry Hulbert moved to cast an unanimous ballot for Don Kangas for Secretary. John Schaal seconded. Motion carried. Plan Conmission Representative: Alderman Patterson nominated Jerry Hulbert for Plan Commission Representative of the Board. John Schaal seconded. Alderman Patterson moved to close nominations. Richard Manchester seconded. Motion carried. Alderman Patterson moved to cast an unanimous ballot for Jerry Hulbert for Plan Commission Representative. Richard Manchester seconded. Motion carried. Newly elected officers for the Parks and Recreation Board: President--Joe Weitzer; Vice-President--Richard Manchester; Secretary--Don Kangas; Plan Com- mission Representative--Jerry Hulbert. As Joe Weitzer is absent, the newly elected Vice-President Richard Manchester will conduct the meeting. APPROVAL OF MINUTES The minutes of the monthly meeting of the Parks and Recreation Board held on June 16, 1986 were approved as mailed. There were no minutes of the July 14, 1986 meeting as that meeting was cancelled due to lack of a quorum. I Minutes, Parks & Recreation Board Meeting, August 11, 1986, page 2. PERSONAL APPEARANCES: l Keith Bennett--concession stand at Idle Isle Mr. Bennett did not appear as the Recreation Supervisor indicated that the sub- committee assigned to work :ou!t the lease had not met. No report at this time. Wil Vidal--Little Muskego Lake Association (LMLA) Mr. Vidal appeared on behalf of the LMLA to request permission to store their festival equipment in the northern storage area of the building at Idle Isle Park. The LMLA will hold the City harmless to any loss or damage of equipment. Alderman Patterson ,moved to approve the request to store equipment at Idle Isle Park pavilion with the City holding no liability for the equipment. Jerry Hulbert seconded. Motion carried. Mr. Vidal also requested on behalf of the LMLA the use of 15 picnic tables for their bingo tent at the VFW Country Fair Days activities on August 22, 23 and 24, 1986. Alderman Patterson moved to allow the LMLA use of 15 picnic tables; 5 taken from 3 different locations as determined by the Parks Supervisor, the LMLA be responsible for any damage to the tables and they be responsible for pick up and return of the tables. Jerry Hulbert seconded. Motion carried. Jann Knapp--Little Muskepo Lake Protection & Rehabilitation District (LMLPRD) Mrs. Knapp appeared on behalf of the LMLPRD. She reported the LMLPRD had voted in 1985 to look into renting City land for $l.OO/year to put up a building to house the weed harvesting equipment (2 trucks, 2 conveyors, 2 harvesters and miscellaneous tools), She requested the Board consider allowing them to place an addition to the Idle Isle Park pavilion. Existing building is 5O'x5O'xlO'. Their addition to the existing would be 6O'xVO'x15'. Idle Isle would be the best place for this facility because of maintenance on the machines and less traffic problems to move the harvesters. The Board will put this item on the agenda to review at the next monthly meeting, as it was not on tonight's agenda. WRITTEN CORRESPONDENCE: A letter was received requesting the waiver of fees for 2 children's participation in the summer tot-lot program due to unemployment in the family. Alderman Patterson moved to approve the waiver of the playground fees. Jerry Hulbert seconded. Motion carried. A letter was received requesting a refund for 2 children in the Safety City program due to a death in the family and out-of-state travel which would necessitate the children missing a few of the days. Alderman Patterson moved to refund the request of $22.00, less the $2.50 handling charge. Jerry Hulbert seconded. Motion carried. A letter was received from Department Secretary Fran Flees, stating her resignation as secretary, effective August 25, due to health reasons. Jerry Hulbert moved to recommend to the Finance Committee that a full-time position a of secretary for the Parks and Recreation Department be approved. John Schaal seconded. Motion carried. Minutes, Parks & Recreation Board Meeting, August 11, 1986, page 3. OLD BUSINESS: Lighting at Mill Valley ball complex Mr. Udvare had indicated that at this time the MAA is tiot 'highly looking at funding lighting another field. Demon Park Peter reported that there is still water accumulating between the baseball field and the soccer field. Adjacent property owner Roland Haut is much concerned about this situation. Peter, with assistance from the Public Works Department, will check the drain system for clogged or broken drain tile. It sometimes takes awhile, but the system does drain. Backstop netting on the ball field was put in as specified, but is sagging. It is in the process of being corrected: appears to be a mistake in the engineering of the project. MHS ball field renovation This project has been completed except for a small area where there is still standing water. Clay was taken off and special sand ball field mix put in. The $3,800.00 subdrainage system was paid for by the school district. The remaining $Z,lOO.OO for the field renovation was split by the City, men's softball league and women's softball league. The women's league has refused to pay their portion until the small drainage area is corrected. Lighting at Schmidt Park The request for installation of a light at Schmidt Park was denied by the Finance Committee. Alderman Patterson reported the committee felt it was precedent setting and not that much vandalism was occurring. DEPARTNENT REPORTS: Parks Bill for lock damage at Bluhm Park Bill was sent to MAA for damages to the lock. The City paid the bill ($245.00) and is waiting for the payment from the MAA. Gas furnance replacement for Old Town Hall The Historical Society was previously directed to notify the City in writing if they decided to convert their furnace from oil to gas. Peter noticed that a gas line has gone in at the Old Town Hall. Peter will remind them that a written statement must be on file. Launch fees at Idle Isle Park The Department of Natural Resources says we can use state rates $3.00 resident; $5.00 non-resident at our launch site. Peter was asked to explore the possi- bility of charging extra for parking of trailers after launching. Peter to also explore about an annual fee from DNR for maintenance of boat launch sites. Review the utilization of park attendants at the park, possibly after the first of the year. The Board also requested Peter to check into the costs of putting in a toll gate at the entrance of the park for collection of fees at all times. l l Minutes, Parks & Recreation Board Meeting, August 11, 1986, page 4. Insurance agent's comments regarding park review Peter toured the parks with Wausau Insurance Company's safety specialist. The items reviewed and concerns by the specialist have been taken care of. Not the City's situation but questioned if the backstops at Bay Lane School are the Ctiy's responsibility? Peter to check in to. Metros damaged at Mill Valley There was $700.00 and some dollars damage to the metros at Mill Valley. City's insurance covered thedamage after the deductive "as deducted. The Waste Management sales representative did comment that rates could possibly go up because of the history ofdhmage to the metros in Muskego. Maintenance of Industrial Park signs Four new signs went up in the Industrial Park. The Mayor would like the Parks Department to maintain them. Concern was expressed regarding the kinds of shrubs, lettering and wood the signs were made. All these items are "high maintenance" kinds of detail. Alderman Patterson moved to approve the Mayor's request that the Park'sDepartment provide maintenance of the four Industrial Park signs. Jerry Hulbert seconded. Motion carried. Tug of War tournament review After all of the concerns about location of the tournament, they did relocate from Bluhm to Horn, which was the offered facility originally. Everything else went well. Break in at Idle Isle Park pavilion The Waterbug Ski Club had a problem getting into the building, so a club member used a screwdriver or crowbar to open the door and broke the lock. A bill for $114.00 in damages "as sent to the Waterbugs. They would rather make restitution than be cited. Pond at Bluhm Park The Department has received calls from the public questioning the status of this pond. It is a good bass fishing area arid good swimming area. The police are telling people they cannot use the area. The Board felt if people aren't disturbing the neighborhood in their use of the pond, it could be used for recreational use. Summary report of Lake Fest Peter felt it went smoothly this ygar with no major problems. Well at Kurth Park For the last couple of years there has been a problem with coliform at Kurth Park. In July it "as tested and chlorinated, but still has a coliform count. Peter will treat with crystal bleach and retest to see if we can get the coli- 0 form level to a safe bac;eriological level. Minutes, Parks & Recreation Board Meeting, August 11, 1986, page 5. Recreation * Volleyball standards at Denoon Park Alderman DeAngelis had requested in June that the volleyball standards and a net be installed at Demon Park. It has been taken care of. M.A.A. flag football Harry Udvare informed the Recreation Department that there were not enough interested people to run their flag football program in August. Cable Club guidelines Alderman Patterson moved to agree with the guidelines as originally adopted. John Schaal seconded. Motion carried. NEW BUSINESS, OTHER BUSINESS: Financing of resurfacing the Mill Valley parking lot The Common Council has made a commitment of $6,800.00 to pave l/3 (100x200) of the existing parking at Mill Valley School (Hillendale side) because of the use of the western part of the lot during the summer ball months. Crimson Meadows subdivision e Crimson Meadows subdivision plat was reviewed by the Park Board. Nine lots are proposed. Lions Park basketball A neighbor at Lions Park area had complained of the language and loud music coming from basketball players using the courts. Jackie had invited the individual to appear at the Board meeting to discuss the concerns; did not appear. Pier on Oak Grove Pier on Oak Grove wasreportedby a citizen to be dilapidated and thought to be very unsafe: $sked that the Park Board review. It was determined that the pier is private property and not the responsibility of the Board. ADJOURNMENT : Jerry Hulbert moved to adjourn. Seconded by John Schaal. Motion carried. Meeting adjourned at 9:45 PM. Respectfully submitted, JACKIE SCHWEITZER for JOE WEITZER, SECRETARY a sjd/9-5-86